{"schemaVersion":"jobsearcher.job.v1","id":"54c873dfb9ecfdd62e641fa0","url":"https://jobsearcher.com/jobs/54c873dfb9ecfdd62e641fa0","canonicalUrl":"https://jobsearcher.com/jobs/54c873dfb9ecfdd62e641fa0","title":"Program Assistant","description":"Heluna Health invites applications for the full-time position of Program Assistant. Bridge HIV is a grant-funded research unit affiliated with the San Francisco Department of Public Health and the University of California San Francisco. Bridge HIV has been searching for new and innovative ways to fight HIV/AIDS since the onset of the epidemic in the early 1980s. The Bridge HIV Investigators are global leaders in HIV vaccine and prevention science, epidemiology of HIV infection, HIV medication adherence, combination HIV and sexually transmitted infection prevention strategies, and HIV research training methods. For more information, please see www.bridgehiv.org.\n\nUnder the direct supervision of the Senior Clinical Research Coordinator, the Program Assistant will be part of a dynamic team conducting HIV preventive vaccine studies, HIV pre-exposure prophylaxis (PrEP) studies (including oral and injectable medications, rectal microbicides, and vaginal rings), and other studies of biomedical HIV and sexually transmitted infection prevention strategies. Employment is provided by Heluna Health.\n\nThis is a temporary, full time, grant-funded, and benefitted position. Employment is provided by Heluna Health.\n\nPay Rate: $38.03 per hour\n\nESSENTIAL FUNCTIONS\n\nProgrammatic Support\n\nReviews a variety of research forms (informed consents, lab results, electronic case report forms (CRFs) and checklists) for accuracy, completion, and protocol compliance and act as a liaison to make necessary corrections with the clinical team\nSupport the development and management of research databases (including REDCap) and data collection systems (including Qualtrics).\nEnters study data into electronic databases\nManages queries from data management center, notes any adverse trends, and assists to address trends and provide additional staff training as needed\nParticipates in ongoing quality management activities and audits\nPrepares, tracks, and accounts for participant monetary stipends\nResponsible for scheduling and planning for training and events, which may include coordinating travel arrangements for participants, securing meeting space, and addressing audio/visual needs\nSupport off-site study activities, which may include accompanying participants to off-site procedures, couriering lab specimens or study products between locations, and supporting study visits on a mobile van.\nCollaborate and cross-train with Investigator-Driven Studies Program Assistant as needed for tasks such as insurance navigation.\n\nAdministrative Responsibilities\n\nManages the reproduction, filing, submission, and organization of all study forms while maintaining participant confidentiality\nAssists with study maintenance activities such as requesting medical records, managing off-site storage, and taking minutes at team meetings\nPerforms receptionist duties, mail and courier related tasks, and acts as a liaison for the team with internal partners\nCreates and maintains Word documents, graphics and spreadsheets; performs data entry, literature searches, and supply ordering in coordination with the Receptionist/Office Manager.\n\nOrganizational Meetings and Working Groups\n\nActively participates in weekly team and All Staff meetings\nAssists with facilitating team meetings\nParticipates in Bridge HIV standing meetings and working groups as needed\n\nNON-ESSENTIAL FUNCTIONS\n\nOther duties as assigned\n\nMINIMUM JOB QUALIFICATIONS/EDUCATION/EXPERIENCE\n\nDemonstrates strong commitment to anti-racism and health equity\nA minimum of 1 year of experience performing general programmatic and/or administrative work\nSTRONG attention to detail and organizational skills\nAbility to learn, interpret and follow administrative and departmental policies, complex study protocols, local and federal laws and regulations\nProficient with MS Word, Excel, PowerPoint and Access and willingness/ability to learn new computer programs including REDCap as needed\nExcellent analytical, organizational, administration, and communication skills\nEvidence of sound judgment, trouble-shooting skills, and creative problem solving\nDemonstrated ability to juggle multiple assignments and to produce materials on tight deadlines\nDemonstrated ability both to take individual initiative and to collaborate effectively on teams\nKnowledge of and sensitivity to diverse communities, particularly communities of color and persons who identify as gay/lesbian/ bisexual/transgender/non-binary/genderqueer\n\nDESIRED QUALIFICATIONS\n\nExperience in a health-related field, particularly HIV/AIDS research, harm reduction and community-based initiatives\n\nPHYSICAL DEMANDS\n\nStand Frequently\nWalk Frequently\nSit Frequently\nHandling / Fingering Occasionally\nReach Outward Occasionally\nReach Above Shoulder Occasionally\nClimb, Crawl, Kneel, Bend Occasionally\nLift / Carry Occasionally - Up to 50 lbs\nPush/Pull Occasionally - Up to 50 lbs\nSee Constantly\nTaste/ Smell Not Applicable\n\nNot Applicable Not required for essential functions\n\nOccasionally (0 - 2 hrs/day)\n\nFrequently (2 - 5 hrs/day)\n\nConstantly (5+ hrs/day)\n\nWORK ENVIRONMENT\n\nThe employee is subject to blood borne pathogen hazards\n\nEarly evening hours may be required\n\nGeneral Shared Office Setting, Indoors Temperature Controlled\n\nHeluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.\n\nAll qualified applicants will be considered for this position in accordance with the San Francisco Fair Chance Ordinance\n\nEEOC STATEMENT\n\nIt is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.\n\nEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.","company":"Helunahealth","rawCompany":"helunahealth","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-11-06T10:44:54.649Z","occupations":[{"code":"19-4061.00","title":"Social Science Research Assistants","slug":"social-science-research-assistants"},{"code":"21-1093.00","title":"Social and Human Service Assistants","slug":"social-and-human-service-assistants"},{"code":"31-9092.00","title":"Medical Assistants","slug":"medical-assistants"}],"industries":[{"code":"923120","title":"Administration of Public Health Programs","slug":"administration-of-public-health-programs"},{"code":"813212","title":"Voluntary Health Organizations","slug":"voluntary-health-organizations"},{"code":"813211","title":"Grantmaking Foundations","slug":"grantmaking-foundations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Assistant","description":"Heluna Health invites applications for the full-time position of Program Assistant. Bridge HIV is a grant-funded research unit affiliated with the San Francisco Department of Public Health and the University of California San Francisco. Bridge HIV has been searching for new and innovative ways to fight HIV/AIDS since the onset of the epidemic in the early 1980s. The Bridge HIV Investigators are global leaders in HIV vaccine and prevention science, epidemiology of HIV infection, HIV medication adherence, combination HIV and sexually transmitted infection prevention strategies, and HIV research training methods. For more information, please see www.bridgehiv.org.\n\nUnder the direct supervision of the Senior Clinical Research Coordinator, the Program Assistant will be part of a dynamic team conducting HIV preventive vaccine studies, HIV pre-exposure prophylaxis (PrEP) studies (including oral and injectable medications, rectal microbicides, and vaginal rings), and other studies of biomedical HIV and sexually transmitted infection prevention strategies. Employment is provided by Heluna Health.\n\nThis is a temporary, full time, grant-funded, and benefitted position. Employment is provided by Heluna Health.\n\nPay Rate: $38.03 per hour\n\nESSENTIAL FUNCTIONS\n\nProgrammatic Support\n\nReviews a variety of research forms (informed consents, lab results, electronic case report forms (CRFs) and checklists) for accuracy, completion, and protocol compliance and act as a liaison to make necessary corrections with the clinical team\nSupport the development and management of research databases (including REDCap) and data collection systems (including Qualtrics).\nEnters study data into electronic databases\nManages queries from data management center, notes any adverse trends, and assists to address trends and provide additional staff training as needed\nParticipates in ongoing quality management activities and audits\nPrepares, tracks, and accounts for participant monetary stipends\nResponsible for scheduling and planning for training and events, which may include coordinating travel arrangements for participants, securing meeting space, and addressing audio/visual needs\nSupport off-site study activities, which may include accompanying participants to off-site procedures, couriering lab specimens or study products between locations, and supporting study visits on a mobile van.\nCollaborate and cross-train with Investigator-Driven Studies Program Assistant as needed for tasks such as insurance navigation.\n\nAdministrative Responsibilities\n\nManages the reproduction, filing, submission, and organization of all study forms while maintaining participant confidentiality\nAssists with study maintenance activities such as requesting medical records, managing off-site storage, and taking minutes at team meetings\nPerforms receptionist duties, mail and courier related tasks, and acts as a liaison for the team with internal partners\nCreates and maintains Word documents, graphics and spreadsheets; performs data entry, literature searches, and supply ordering in coordination with the Receptionist/Office Manager.\n\nOrganizational Meetings and Working Groups\n\nActively participates in weekly team and All Staff meetings\nAssists with facilitating team meetings\nParticipates in Bridge HIV standing meetings and working groups as needed\n\nNON-ESSENTIAL FUNCTIONS\n\nOther duties as assigned\n\nMINIMUM JOB QUALIFICATIONS/EDUCATION/EXPERIENCE\n\nDemonstrates strong commitment to anti-racism and health equity\nA minimum of 1 year of experience performing general programmatic and/or administrative work\nSTRONG attention to detail and organizational skills\nAbility to learn, interpret and follow administrative and departmental policies, complex study protocols, local and federal laws and regulations\nProficient with MS Word, Excel, PowerPoint and Access and willingness/ability to learn new computer programs including REDCap as needed\nExcellent analytical, organizational, administration, and communication skills\nEvidence of sound judgment, trouble-shooting skills, and creative problem solving\nDemonstrated ability to juggle multiple assignments and to produce materials on tight deadlines\nDemonstrated ability both to take individual initiative and to collaborate effectively on teams\nKnowledge of and sensitivity to diverse communities, particularly communities of color and persons who identify as gay/lesbian/ bisexual/transgender/non-binary/genderqueer\n\nDESIRED QUALIFICATIONS\n\nExperience in a health-related field, particularly HIV/AIDS research, harm reduction and community-based initiatives\n\nPHYSICAL DEMANDS\n\nStand Frequently\nWalk Frequently\nSit Frequently\nHandling / Fingering Occasionally\nReach Outward Occasionally\nReach Above Shoulder Occasionally\nClimb, Crawl, Kneel, Bend Occasionally\nLift / Carry Occasionally - Up to 50 lbs\nPush/Pull Occasionally - Up to 50 lbs\nSee Constantly\nTaste/ Smell Not Applicable\n\nNot Applicable Not required for essential functions\n\nOccasionally (0 - 2 hrs/day)\n\nFrequently (2 - 5 hrs/day)\n\nConstantly (5+ hrs/day)\n\nWORK ENVIRONMENT\n\nThe employee is subject to blood borne pathogen hazards\n\nEarly evening hours may be required\n\nGeneral Shared Office Setting, Indoors Temperature Controlled\n\nHeluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.\n\nAll qualified applicants will be considered for this position in accordance with the San Francisco Fair Chance Ordinance\n\nEEOC STATEMENT\n\nIt is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.\n\nEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.","datePosted":"2026-11-06T10:44:54.649Z","dateModified":"2026-11-06T10:44:54.649Z","hiringOrganization":{"@type":"Organization","name":"Helunahealth","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"54c873dfb9ecfdd62e641fa0"},"url":"https://jobsearcher.com/jobs/54c873dfb9ecfdd62e641fa0"}}