{"schemaVersion":"jobsearcher.job.v1","id":"544cab8c6d4e89d2d9c6fbac","url":"https://jobsearcher.com/jobs/544cab8c6d4e89d2d9c6fbac","canonicalUrl":"https://jobsearcher.com/jobs/544cab8c6d4e89d2d9c6fbac","title":"Assistant Program Director","description":"GENERAL DESCRIPTION OF POSITION: Under the supervision of the Program Director of Community Living Services has the primary responsibility for the day-to-day operation of the assigned Community Living programs and ensuring that individuals are able to access quality services in an efficient and cost-effective manner. Provides leadership and support supervision for multiple sites within the Community Living Residential Programs. Ensures person centered services and transformational management.\n\nPRIMARY JOB FUNCTION(S):\nSupervises the day-to-day operation of the homes related to the service provision over all operations and quality standards and ensures compliance with regulations and Agency standards.\nProvides input to the Program Director of Community Living regarding supervisory responsibilities and capabilities of the House Manager(s). Provides coaching, feedback, and supervisory guidance to assigned House Managers.\nProvides administrative support such as reviewing and approving all final automatic time management records, approving all overtime requests, staffing level reports, house budget report, and quality assurance.\nMaintains costs within budget for the homes reviewing expenditures and the use of resources.\nProvides feedback for Residential Program Direct support professionals performance evaluations.\nReviews communications methods used at assigned sites.\nAssists with establishing systems and procedures for consistent operations in collaboration with other intra-department and interdepartmental personnel.\nPrepares plans of correction for problems noted on any licensing or regulatory review.\nAssists with developing, implementing, and following up on plans of correction to address problems noted during visits with Agency personnel as a result of quality assurance reviews.\nResponsible for completion of resident quarterly and support Program Director with ISP reports and distribution to required parties.\nSupport Program Director to Facilitate admission, transfer, discharge processes, for admissions, completes assessments and intake packets.\nProvide tours of programs to referral sources and interested parties if needed.\nParticipates in the development and implementation of the ISP, attendance of interim meetings, and coordination of specialized meetings to address medical or behavioral supports.\nResponsible for ensuring staff training regarding ISP’S, goals and data collection is conducted, staff training needs are assessed, and staff is trained in required time frames. Advocates for residents’ access to community resources and services.\nSupervision of residential managers to include biweekly meetings to review environmental issues, case management issues, human resources/personnel, and quality assurance concerns.\nReviews all incidents reports, conducts internal investigations, and makes additional contacts on incidents as required.\nConducts frequent environmental checks and provides quality assurance reports with recommendations, Conducts weekly scheduled site visits.\nResponds timely to internal and external stakeholders, family members, and team members.\nEstablishes accountability practices on financial accounts: petty cash, resident accounts, and vehicle use.\nHold and Attends house staff meeting weekly.\nAttends administrative meetings as required.\nUses technology to perform position functions.\nProvides daily hands-on support and coaching for House managers to support residents’ growth.\nModifies service plans when needed.\nAssumes on-call duties as assigned; is available outside regular work schedule to handle crisis situations, staffing needs, and medical supports.\nProvides training to all staff in person centered planning and servant leadership.\nCoordinates all needs for behavioral consultations and follow up in developing and implementing behavioral management plans.\nActs as liaison among families, related agencies, and professional staff.\nEnter performance metrics related to residential services with assigned programs.\nInterviews and provides input in hiring new House Managers.\nProvides effective direction to staff for conflict resolution and performance issues, communicates with human resources and director on all actionable decisions.\nAssumes other duties, responsibilities and special projects as needed.\nEnsures that medical service goals are completed as directed in service plans.\nWorks as a team member with other Assistant Directors; House Managers solving systematic and Agency challenges.\nPerform training instructions-TOVA, CPR/First Aid, and Human Rights\nBe a positive transformational role model and leader.\n\nSECONDARY FUNCTION(S) & RESPONSIBILITIES:\nIs responsible for the orientation and training to Senior DSP and Direct Care Professionals\nParticipate in an informal measure of consumer and secondary consumer satisfaction.\nSupport in growing agency census by establishing beneficial relationships with referral sources and increasing referrals.\nMaintain involvement in the community to bring awareness of agency services.\nSupport operation in opening and licensing of additional sites\nEnsure all DBHDS applicable laws and regulations are followed.\nSupport the hiring, training, retaining, of assigned staff.\nParticipated in state monitoring and compliance surveys and completed requests for qualification and related paperwork.\nEnsure all individual and staff paperwork is accurate, complete, maintained, and kept updated.\nEnsure all homes are kept up to code in compliance with all applicable rules and regulations, safe and well-kept.\nEnsure home expenses are in line with budget by establishing expense guidelines, monitoring expenditures, and tracking financial operations.\nEnsure efficient and effective operations.\nEnsure a high level of client satisfaction.\nWork closely with staff to ensure proper scheduling of Direct Support Professionals/House Managers and solve issues that arise.\nEnsure accurate staffing of individuals based on location, time, skills/needs, and requests.\nUtilize our web-based care management system to monitor operations including clinical documentation, monitor care logs, and to maintain individual and employee records.\nEffectively and accurately communicate with employees, individuals, and support coordinators.\nPerform home visits and as necessary.\nComplete incident reporting as necessary\nConducts weekly home visits and supervision with assigned home managers.\nConducts weekly, monthly, and quarterly program audits to ensure quality support and services for individuals.\nDevelops, distributes as appropriate, and monitor staff schedule.\nDevelop and coordinate the planning and implementation of care and support plans, and assuming responsibility for the implementation and appropriate documentation as needed.\nProvides Program Director with regular updates and reports on all individuals.\nPrepares and submits monthly reports to the Program Director. Other projects/duties as assigned by Program Director.","company":"Access Star","rawCompany":"access star","city":"Fredericksburg","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-07-16T14:50:32.407Z","occupations":[{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"},{"code":"21-1093.00","title":"Social and Human Service Assistants","slug":"social-and-human-service-assistants"},{"code":"39-9041.00","title":"Residential Advisors","slug":"residential-advisors"}],"industries":[{"code":"624229","title":"Other Community Housing Services","slug":"other-community-housing-services"},{"code":"623990","title":"Other Residential Care Facilities","slug":"other-residential-care-facilities"},{"code":"925110","title":"Administration of Housing Programs","slug":"administration-of-housing-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Assistant Program Director","description":"GENERAL DESCRIPTION OF POSITION: Under the supervision of the Program Director of Community Living Services has the primary responsibility for the day-to-day operation of the assigned Community Living programs and ensuring that individuals are able to access quality services in an efficient and cost-effective manner. Provides leadership and support supervision for multiple sites within the Community Living Residential Programs. Ensures person centered services and transformational management.\n\nPRIMARY JOB FUNCTION(S):\nSupervises the day-to-day operation of the homes related to the service provision over all operations and quality standards and ensures compliance with regulations and Agency standards.\nProvides input to the Program Director of Community Living regarding supervisory responsibilities and capabilities of the House Manager(s). Provides coaching, feedback, and supervisory guidance to assigned House Managers.\nProvides administrative support such as reviewing and approving all final automatic time management records, approving all overtime requests, staffing level reports, house budget report, and quality assurance.\nMaintains costs within budget for the homes reviewing expenditures and the use of resources.\nProvides feedback for Residential Program Direct support professionals performance evaluations.\nReviews communications methods used at assigned sites.\nAssists with establishing systems and procedures for consistent operations in collaboration with other intra-department and interdepartmental personnel.\nPrepares plans of correction for problems noted on any licensing or regulatory review.\nAssists with developing, implementing, and following up on plans of correction to address problems noted during visits with Agency personnel as a result of quality assurance reviews.\nResponsible for completion of resident quarterly and support Program Director with ISP reports and distribution to required parties.\nSupport Program Director to Facilitate admission, transfer, discharge processes, for admissions, completes assessments and intake packets.\nProvide tours of programs to referral sources and interested parties if needed.\nParticipates in the development and implementation of the ISP, attendance of interim meetings, and coordination of specialized meetings to address medical or behavioral supports.\nResponsible for ensuring staff training regarding ISP’S, goals and data collection is conducted, staff training needs are assessed, and staff is trained in required time frames. Advocates for residents’ access to community resources and services.\nSupervision of residential managers to include biweekly meetings to review environmental issues, case management issues, human resources/personnel, and quality assurance concerns.\nReviews all incidents reports, conducts internal investigations, and makes additional contacts on incidents as required.\nConducts frequent environmental checks and provides quality assurance reports with recommendations, Conducts weekly scheduled site visits.\nResponds timely to internal and external stakeholders, family members, and team members.\nEstablishes accountability practices on financial accounts: petty cash, resident accounts, and vehicle use.\nHold and Attends house staff meeting weekly.\nAttends administrative meetings as required.\nUses technology to perform position functions.\nProvides daily hands-on support and coaching for House managers to support residents’ growth.\nModifies service plans when needed.\nAssumes on-call duties as assigned; is available outside regular work schedule to handle crisis situations, staffing needs, and medical supports.\nProvides training to all staff in person centered planning and servant leadership.\nCoordinates all needs for behavioral consultations and follow up in developing and implementing behavioral management plans.\nActs as liaison among families, related agencies, and professional staff.\nEnter performance metrics related to residential services with assigned programs.\nInterviews and provides input in hiring new House Managers.\nProvides effective direction to staff for conflict resolution and performance issues, communicates with human resources and director on all actionable decisions.\nAssumes other duties, responsibilities and special projects as needed.\nEnsures that medical service goals are completed as directed in service plans.\nWorks as a team member with other Assistant Directors; House Managers solving systematic and Agency challenges.\nPerform training instructions-TOVA, CPR/First Aid, and Human Rights\nBe a positive transformational role model and leader.\n\nSECONDARY FUNCTION(S) & RESPONSIBILITIES:\nIs responsible for the orientation and training to Senior DSP and Direct Care Professionals\nParticipate in an informal measure of consumer and secondary consumer satisfaction.\nSupport in growing agency census by establishing beneficial relationships with referral sources and increasing referrals.\nMaintain involvement in the community to bring awareness of agency services.\nSupport operation in opening and licensing of additional sites\nEnsure all DBHDS applicable laws and regulations are followed.\nSupport the hiring, training, retaining, of assigned staff.\nParticipated in state monitoring and compliance surveys and completed requests for qualification and related paperwork.\nEnsure all individual and staff paperwork is accurate, complete, maintained, and kept updated.\nEnsure all homes are kept up to code in compliance with all applicable rules and regulations, safe and well-kept.\nEnsure home expenses are in line with budget by establishing expense guidelines, monitoring expenditures, and tracking financial operations.\nEnsure efficient and effective operations.\nEnsure a high level of client satisfaction.\nWork closely with staff to ensure proper scheduling of Direct Support Professionals/House Managers and solve issues that arise.\nEnsure accurate staffing of individuals based on location, time, skills/needs, and requests.\nUtilize our web-based care management system to monitor operations including clinical documentation, monitor care logs, and to maintain individual and employee records.\nEffectively and accurately communicate with employees, individuals, and support coordinators.\nPerform home visits and as necessary.\nComplete incident reporting as necessary\nConducts weekly home visits and supervision with assigned home managers.\nConducts weekly, monthly, and quarterly program audits to ensure quality support and services for individuals.\nDevelops, distributes as appropriate, and monitor staff schedule.\nDevelop and coordinate the planning and implementation of care and support plans, and assuming responsibility for the implementation and appropriate documentation as needed.\nProvides Program Director with regular updates and reports on all individuals.\nPrepares and submits monthly reports to the Program Director. Other projects/duties as assigned by Program Director.","datePosted":"2026-07-16T14:50:32.407Z","dateModified":"2026-07-16T14:50:32.407Z","hiringOrganization":{"@type":"Organization","name":"Access Star","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Fredericksburg","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"544cab8c6d4e89d2d9c6fbac"},"url":"https://jobsearcher.com/jobs/544cab8c6d4e89d2d9c6fbac"}}