{"schemaVersion":"jobsearcher.job.v1","id":"526ec4ae8e40fc216925ff83","url":"https://jobsearcher.com/jobs/526ec4ae8e40fc216925ff83","canonicalUrl":"https://jobsearcher.com/jobs/526ec4ae8e40fc216925ff83","title":"Executive Comms","description":"Location: Irvine, CA (5 days onsite) Type: Full-time\r\nAbout Field AI\r\nField AI is building advanced AI systems to power real-world autonomy. As a fast-growing company at the forefront of innovation, we move quickly and operate with high standards, supporting leaders who are shaping the future of AI.\r\nRole Overview\r\nWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support our C-level leadership. This role is critical to the day-to-day effectiveness of our leadership team. You will act as a trusted partner, managing priorities, anticipating needs, and ensuring seamless operations across scheduling, communications, and executive initiatives.\r\nWhat You'll Get To Do\r\nManage complex and dynamic calendar scheduling across multiple time zones, prioritizing meetings and resolving conflicts.\r\nCoordinate domestic and international travel, including itineraries, scheduling details, and expense reconciliation.\r\nServe as a gatekeeper for the C-level leadership's time, ensuring focus on highest-impact priorities.\r\nSupport meeting preparation, including agendas, materials, note-taking, and follow-ups on action items.\r\nDraft and manage communications on behalf of the C-level leadership, including emails and internal updates.\r\nPartner cross-functionally with leadership and other stakeholders to drive alignment and execution.\r\nPlan and coordinate executive meetings, events, and offsites.\r\nMaintain confidential files, documents, and records with a high level of discretion.\r\nAnticipate needs, solve problems proactively, and improve administrative processes for efficiency.\r\nSupport special projects and initiatives as needed.\r\nWhat You Have\r\n5+ years of experience supporting senior executives, ideally at the C-suite level.\r\nStrong organizational skills with exceptional attention to detail.\r\nAbility to manage competing priorities in a fast-paced environment.\r\nHigh level of professionalism, judgment, and discretion with confidential information.\r\nExcellent written and verbal communication skills.\r\nAdvanced proficiency in Google Workspace and/or Microsoft Office tools.\r\nAbility to work onsite in Irvine, CA, five days per week.\r\nExtras That Set You Apart\r\nExperience supporting a C-level leadership directly.\r\nBackground in a high-growth startup or fast-paced environment.\r\nExperience coordinating across global teams and time zones.\r\nProactive, resourceful, and highly self-directed working style.\r\nCompensation and Benefits\r\nOur salary range is highly competitive with the market, but we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience.\r\nEEO Statement\r\nWe celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.\r\nJ-18808-Ljbffr","company":"Fieldai","rawCompany":"fieldai","city":"Irvine","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-06-28T01:26:00.314Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Comms","description":"Location: Irvine, CA (5 days onsite) Type: Full-time\r\nAbout Field AI\r\nField AI is building advanced AI systems to power real-world autonomy. As a fast-growing company at the forefront of innovation, we move quickly and operate with high standards, supporting leaders who are shaping the future of AI.\r\nRole Overview\r\nWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support our C-level leadership. This role is critical to the day-to-day effectiveness of our leadership team. You will act as a trusted partner, managing priorities, anticipating needs, and ensuring seamless operations across scheduling, communications, and executive initiatives.\r\nWhat You'll Get To Do\r\nManage complex and dynamic calendar scheduling across multiple time zones, prioritizing meetings and resolving conflicts.\r\nCoordinate domestic and international travel, including itineraries, scheduling details, and expense reconciliation.\r\nServe as a gatekeeper for the C-level leadership's time, ensuring focus on highest-impact priorities.\r\nSupport meeting preparation, including agendas, materials, note-taking, and follow-ups on action items.\r\nDraft and manage communications on behalf of the C-level leadership, including emails and internal updates.\r\nPartner cross-functionally with leadership and other stakeholders to drive alignment and execution.\r\nPlan and coordinate executive meetings, events, and offsites.\r\nMaintain confidential files, documents, and records with a high level of discretion.\r\nAnticipate needs, solve problems proactively, and improve administrative processes for efficiency.\r\nSupport special projects and initiatives as needed.\r\nWhat You Have\r\n5+ years of experience supporting senior executives, ideally at the C-suite level.\r\nStrong organizational skills with exceptional attention to detail.\r\nAbility to manage competing priorities in a fast-paced environment.\r\nHigh level of professionalism, judgment, and discretion with confidential information.\r\nExcellent written and verbal communication skills.\r\nAdvanced proficiency in Google Workspace and/or Microsoft Office tools.\r\nAbility to work onsite in Irvine, CA, five days per week.\r\nExtras That Set You Apart\r\nExperience supporting a C-level leadership directly.\r\nBackground in a high-growth startup or fast-paced environment.\r\nExperience coordinating across global teams and time zones.\r\nProactive, resourceful, and highly self-directed working style.\r\nCompensation and Benefits\r\nOur salary range is highly competitive with the market, but we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience.\r\nEEO Statement\r\nWe celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.\r\nJ-18808-Ljbffr","datePosted":"2026-06-28T01:26:00.314Z","dateModified":"2026-06-28T01:26:00.314Z","hiringOrganization":{"@type":"Organization","name":"Fieldai","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Irvine","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"526ec4ae8e40fc216925ff83"},"url":"https://jobsearcher.com/jobs/526ec4ae8e40fc216925ff83"}}