Purchasing Agent

SummaryThe purchasing Agent position fulfills acquisition requests under the federal micro purchase threshold - ensuring purchases are procured in accordance with Federal and VA regulations - policy and procedures. Maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services - supplies - equipment - and systems that support the full range of programs and activities at the Orlando VA Healthcare and supported catchment area.QualificationsTo qualify for this position - applicants must meet all requirements by the closing date of this announcement - 05/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: experience performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services to meet the purchase - rental - or lease needs of an organization; working with medical staff to determine procurement needs and priorities; resolving a variety of shipment - payment - or other discrepancies in support of procurement programs and operations; purchasing various equipment - supplies - and services through the use of a purchase card; and assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.DutiesThis position serves as a Purchasing Agent for the Activations Service within the VA Health Care System performing work to acquire supplies - services - and construction by purchase - rental - or lease through (a) delivery orders and/or (b) small purchase proceduresThis position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales - prices - discounts - units of measurement - deliveries - stocks - and shipmentsThe Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services - supplies - equipment - and systems that support the full range of programs and activitiesMajor duties and responsibilities include: Purchasing Support - Conducts purchasing under the micro purchase thresholdreviews and edits purchase requestsresolves issues to ensure requests and bills are processed accurately and in a timely manneridentifies needs or problems and determines corrective actionutilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchasestracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud - waste and abuse based on procurement history and purchase trendsand - Procurement Support - Procures supplies and services to meet the purchase - rental - or lease needs of the organizationdevelops unique selection criteria for each purchasePrepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists - other service line contacts - and contracting officers as appropriate for the purposes of auditing documents - processing receiving reports - and payments.conducting open market research and sole source small purchases for highly specialized medical items with critical product requirementsand - Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured itemsdevelops reports and spreadsheets - obtains - organizes - files and retrieves reports for briefing and presentation purposesperforms a variety of receptionist - timekeeping - record keeping and miscellaneous duties in medical facilityPerforms other related duties as assignedWork Schedule: Full-Time - Monday - Friday - Rotating Schedule Telework: This position may be authorized for teleworkTelework eligibility will be discussed during the interview processVirtual: This is not a virtual positionPosition Description/PD#: Purchasing Agent/PD99896S Relocation/Recruitment Incentives: Not Authorized