{"schemaVersion":"jobsearcher.job.v1","id":"51fd563b54b4e3cb70dc7e91","url":"https://jobsearcher.com/jobs/51fd563b54b4e3cb70dc7e91","canonicalUrl":"https://jobsearcher.com/jobs/51fd563b54b4e3cb70dc7e91","title":"Project Document Coordinator","description":"Project Document Coordinator – Streamline Commercial Mechanical & HVAC Operations with Mechanical Contractor\n\nJob Overview:\n\nCompany: Confidential Mechanical Contractor\nSalary/Pay Rate: $29 - $33 per hour\nLocation: Northern Colorado (In-Office)\nJob/Employment Type: Full Time\nProject Scope: Commercial and Industrial Mechanical Construction Projects\nMandatory Licenses & Certifications: None Required\n\nThe Opportunity:\n\nAre you an organized professional who thrives in a fast-paced environment? As our Project Document Coordinator, you will be the administrative backbone of our project management team, keeping critical project submittals, RFIs, and change orders flowing seamlessly.\n\nYou will join an established mechanical contractor that values quality people, collaboration, and long-term career growth. This role offers the opportunity to support a busy project management team while contributing to the successful delivery of complex construction projects.\n\nHow You Will Make an Impact:\n\nSubmittal Management: Coordinate submittal workflows between Vendors, General Contractors, and internal reviewers. Routinely follow up on overdue submittals to keep project timelines on track.\nInformation Processing: Accurately process Requests for Information (RFIs) from Project Managers and manage Change Orders sent to General Contractors.\nCloseout Documentation: Assemble, compile, and process comprehensive Operations and Maintenance (O&M) manuals in both physical and electronic formats (utilizing Bluebeam to apply bookmarks and organize hyperlinked PDFs).\nCommunication & Support: Manage minimal phone system duties and answer calls professionally to support daily office operations.\nQuality Control: Ensure all technical submittals align with project specifications before routing for GC or engineer approvals.\n\nRequired Qualifications & Experience:\n\nSolid understanding of the Construction Submittal Process and administrative workflows.\nDemonstrated proficiency with Procore and Bluebeam Revu (specifically PDF manipulation and bookmarking).\nStrong command of the Microsoft Office Suite (Word, Excel, Outlook).\nExceptional organizational skills, attention to detail, and proactive follow-up habits.\n\nPreferred Qualifications & Experience:\n\nPrior experience working in commercial, industrial, or mechanical HVAC construction administration.\nProven ability to manage multiple document streams across several active jobs simultaneously.\n\nCompensation & Benefits:\n\nCompetitive Salary based on experience, backed by a weekly pay cycle.\nHealth & Wellness: Comprehensive Medical and Vision Insurance.\nRetirement: 401(k) Retirement Savings Program with employer matching.\nWork-Life Balance: Paid Time Off (Holidays, Vacation, and Sick Leave).\nCareer Growth: Ongoing training and professional development opportunities.\nPerks: Company-provided tools and equipment as needed.\n\nAbout the Opportunity:\n\nOur client is an established mechanical contractor seeking a detail-oriented Project Document Coordinator to support commercial construction projects. This position offers long-term stability, professional development, and the opportunity to work alongside an experienced project management team in a collaborative office environment.\n\nWe are an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.","company":"Contractor Consultants","rawCompany":"contractor consultants","city":"Arvada","state":"CO","isRemote":false,"isActive":false,"createdAt":"2026-08-13T15:20:29.286Z","occupations":[{"code":"15-1299.03","title":"Document Management Specialists","slug":"document-management-specialists"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"238290","title":"Other Building Equipment Contractors","slug":"other-building-equipment-contractors"},{"code":"238220","title":"Plumbing, Heating, and Air-Conditioning Contractors","slug":"plumbing-heating-and-air-conditioning-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Document Coordinator","description":"Project Document Coordinator – Streamline Commercial Mechanical & HVAC Operations with Mechanical Contractor\n\nJob Overview:\n\nCompany: Confidential Mechanical Contractor\nSalary/Pay Rate: $29 - $33 per hour\nLocation: Northern Colorado (In-Office)\nJob/Employment Type: Full Time\nProject Scope: Commercial and Industrial Mechanical Construction Projects\nMandatory Licenses & Certifications: None Required\n\nThe Opportunity:\n\nAre you an organized professional who thrives in a fast-paced environment? As our Project Document Coordinator, you will be the administrative backbone of our project management team, keeping critical project submittals, RFIs, and change orders flowing seamlessly.\n\nYou will join an established mechanical contractor that values quality people, collaboration, and long-term career growth. This role offers the opportunity to support a busy project management team while contributing to the successful delivery of complex construction projects.\n\nHow You Will Make an Impact:\n\nSubmittal Management: Coordinate submittal workflows between Vendors, General Contractors, and internal reviewers. Routinely follow up on overdue submittals to keep project timelines on track.\nInformation Processing: Accurately process Requests for Information (RFIs) from Project Managers and manage Change Orders sent to General Contractors.\nCloseout Documentation: Assemble, compile, and process comprehensive Operations and Maintenance (O&M) manuals in both physical and electronic formats (utilizing Bluebeam to apply bookmarks and organize hyperlinked PDFs).\nCommunication & Support: Manage minimal phone system duties and answer calls professionally to support daily office operations.\nQuality Control: Ensure all technical submittals align with project specifications before routing for GC or engineer approvals.\n\nRequired Qualifications & Experience:\n\nSolid understanding of the Construction Submittal Process and administrative workflows.\nDemonstrated proficiency with Procore and Bluebeam Revu (specifically PDF manipulation and bookmarking).\nStrong command of the Microsoft Office Suite (Word, Excel, Outlook).\nExceptional organizational skills, attention to detail, and proactive follow-up habits.\n\nPreferred Qualifications & Experience:\n\nPrior experience working in commercial, industrial, or mechanical HVAC construction administration.\nProven ability to manage multiple document streams across several active jobs simultaneously.\n\nCompensation & Benefits:\n\nCompetitive Salary based on experience, backed by a weekly pay cycle.\nHealth & Wellness: Comprehensive Medical and Vision Insurance.\nRetirement: 401(k) Retirement Savings Program with employer matching.\nWork-Life Balance: Paid Time Off (Holidays, Vacation, and Sick Leave).\nCareer Growth: Ongoing training and professional development opportunities.\nPerks: Company-provided tools and equipment as needed.\n\nAbout the Opportunity:\n\nOur client is an established mechanical contractor seeking a detail-oriented Project Document Coordinator to support commercial construction projects. This position offers long-term stability, professional development, and the opportunity to work alongside an experienced project management team in a collaborative office environment.\n\nWe are an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.","datePosted":"2026-08-13T15:20:29.286Z","dateModified":"2026-08-13T15:20:29.286Z","hiringOrganization":{"@type":"Organization","name":"Contractor Consultants","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Arvada","addressRegion":"CO","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"51fd563b54b4e3cb70dc7e91"},"url":"https://jobsearcher.com/jobs/51fd563b54b4e3cb70dc7e91"}}