{"schemaVersion":"jobsearcher.job.v1","id":"5129fccfb0a3237b65ed6dfa","url":"https://jobsearcher.com/jobs/5129fccfb0a3237b65ed6dfa","canonicalUrl":"https://jobsearcher.com/jobs/5129fccfb0a3237b65ed6dfa","title":"Administrative Assistant","description":"I’m reaching out to share an exciting *Receptionist / Administrative Assistant 4* contract opportunity that aligns well with your administrative and front-desk experience. This role is based in *Everett, WA (100% onsite)* and offers the opportunity to support front-desk operations, site security, visitors, employees, and general administrative activities.\n\n*Position Details:*\n\n*Job Title:* Receptionist / Administrative Assistant 4 – Non-Cleared\n\n*Location:* Everett, WA – 100% Onsite\n*Duration:* 12 Months\n*Start Date:* September 21, 2026\n*Work Schedule:* Monday – Friday, 7:00 AM – 4:00 PM (1-hour lunch)\n*Hours:* 40 hours/week\n*Overtime:* Some OT may be required with prior approval\n\n*Role Overview:*\n\nThis is a front-facing receptionist and administrative support role responsible for providing a professional and welcoming experience for employees, visitors, contractors, and new hires. The ideal candidate should be an *enthusiastic, social, and highly professional communicator* with strong organizational skills and experience handling front-desk and general administrative responsibilities.\n\nThe position will also support site security processes, visitor access, conference room coordination, mail handling, and various clerical activities.\n\n*Key Responsibilities:*\n\n* Greet and assist guests, visitors, contractors, and employees at the front desk\n* Coordinate with hosts to ensure visitors are properly received and granted site access\n* Support site Security and Global Trade processes, including visitor forms and visitor Wi-Fi permissions\n* Issue and manage visitor badges and access badges as required\n* Assist with providing access badges and managing access permissions for new hires\n* Answer incoming calls, take messages, and respond to front-desk emails\n* Manage conference room reservations and coordinate catering for meetings/events when required\n* Receive and sort incoming mail and notify recipients when mail has arrived\n* Perform general clerical duties including filing, data entry, photocopying, and scanning\n* Use Microsoft Office and task-specific online systems\n* Support new-hire administrative activities as needed\n* Maintain a professional, welcoming, and organized front-desk environment\n\n*Required Qualifications & Skills:*\n\n* *High School Diploma or GED required*\n* *6–7+ years of general administrative/reception experience preferred*\n* Strong front-desk and customer service experience\n* Excellent verbal and written communication skills\n* Professional, enthusiastic, and personable demeanor\n* Strong work ethic and ability to work independently\n* Proficiency with *Microsoft Outlook, Excel, and Zoom*\n* Ability to schedule and manage conference rooms\n* Strong organizational and multitasking skills\n* Ability to handle confidential and sensitive information professionally\n* Comfortable working in a *fully onsite environment*\n* Strong attention to detail and follow-through\n\nPay: $22.00 - $24.00 per hour\n\nExperience:\n* general administrative/reception: 5 years (Required)\n* general clerical duties: 5 years (Required)\n* front-desk operations: 5 years (Required)\n\nLocation:\n* Everett, WA 98204 (Required)\n\nWork Location: In person","company":"Infomatics Software Solutions","rawCompany":"infomatics software solutions","city":"Everett","state":"WA","isRemote":false,"isActive":false,"createdAt":"2026-08-23T09:16:28.749Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-4171.00","title":"Receptionists and Information Clerks","slug":"receptionists-and-information-clerks"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"I’m reaching out to share an exciting *Receptionist / Administrative Assistant 4* contract opportunity that aligns well with your administrative and front-desk experience. This role is based in *Everett, WA (100% onsite)* and offers the opportunity to support front-desk operations, site security, visitors, employees, and general administrative activities.\n\n*Position Details:*\n\n*Job Title:* Receptionist / Administrative Assistant 4 – Non-Cleared\n\n*Location:* Everett, WA – 100% Onsite\n*Duration:* 12 Months\n*Start Date:* September 21, 2026\n*Work Schedule:* Monday – Friday, 7:00 AM – 4:00 PM (1-hour lunch)\n*Hours:* 40 hours/week\n*Overtime:* Some OT may be required with prior approval\n\n*Role Overview:*\n\nThis is a front-facing receptionist and administrative support role responsible for providing a professional and welcoming experience for employees, visitors, contractors, and new hires. The ideal candidate should be an *enthusiastic, social, and highly professional communicator* with strong organizational skills and experience handling front-desk and general administrative responsibilities.\n\nThe position will also support site security processes, visitor access, conference room coordination, mail handling, and various clerical activities.\n\n*Key Responsibilities:*\n\n* Greet and assist guests, visitors, contractors, and employees at the front desk\n* Coordinate with hosts to ensure visitors are properly received and granted site access\n* Support site Security and Global Trade processes, including visitor forms and visitor Wi-Fi permissions\n* Issue and manage visitor badges and access badges as required\n* Assist with providing access badges and managing access permissions for new hires\n* Answer incoming calls, take messages, and respond to front-desk emails\n* Manage conference room reservations and coordinate catering for meetings/events when required\n* Receive and sort incoming mail and notify recipients when mail has arrived\n* Perform general clerical duties including filing, data entry, photocopying, and scanning\n* Use Microsoft Office and task-specific online systems\n* Support new-hire administrative activities as needed\n* Maintain a professional, welcoming, and organized front-desk environment\n\n*Required Qualifications & Skills:*\n\n* *High School Diploma or GED required*\n* *6–7+ years of general administrative/reception experience preferred*\n* Strong front-desk and customer service experience\n* Excellent verbal and written communication skills\n* Professional, enthusiastic, and personable demeanor\n* Strong work ethic and ability to work independently\n* Proficiency with *Microsoft Outlook, Excel, and Zoom*\n* Ability to schedule and manage conference rooms\n* Strong organizational and multitasking skills\n* Ability to handle confidential and sensitive information professionally\n* Comfortable working in a *fully onsite environment*\n* Strong attention to detail and follow-through\n\nPay: $22.00 - $24.00 per hour\n\nExperience:\n* general administrative/reception: 5 years (Required)\n* general clerical duties: 5 years (Required)\n* front-desk operations: 5 years (Required)\n\nLocation:\n* Everett, WA 98204 (Required)\n\nWork Location: In person","datePosted":"2026-08-23T09:16:28.749Z","dateModified":"2026-08-23T09:16:28.749Z","hiringOrganization":{"@type":"Organization","name":"Infomatics Software Solutions","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Everett","addressRegion":"WA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"5129fccfb0a3237b65ed6dfa"},"url":"https://jobsearcher.com/jobs/5129fccfb0a3237b65ed6dfa"}}