{"schemaVersion":"jobsearcher.job.v1","id":"50ba5768dfb30ed3f1fa2eba","url":"https://jobsearcher.com/jobs/50ba5768dfb30ed3f1fa2eba","canonicalUrl":"https://jobsearcher.com/jobs/50ba5768dfb30ed3f1fa2eba","title":"SSSO Team Support Secretary'); document.write('","description":"Special Services Secretary\r\nThe job of the Special Services Secretary assists the assigned school teams in managing meetings, parent communications, student records and other information necessary for the efficient and effective operation of special services programs. The Special Services Secretary will convey information regarding school and/or District functions and procedures and ensure compliance with state and federal legal requirements.\r\nMinimum Qualifications\r\nExperience Required: Prior job-related experience with in special services with increasing responsibility.\r\nEducation Required: High school diploma or equivalent\r\nLicenses, Certifications, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance and current First Aid/CPR Card\r\nKnowledge of: Rules and regulations related to processes and procedures\r\nCustomer service principles, protocols, and methods\r\nSkill in: Proficient in the use of computers and Internet based applications, including but not limited to email, systems applications, word processing, databases, spreadsheets, etc.\r\nCommunicating effectively in English, both verbally and in writing (e.g. correct spelling, grammar and punctuation)\r\nExercising good judgment and in identifying, handling and protecting confidential information.\r\nUnderstanding and carrying out verbal and written instructions\r\nFunctioning as a self-starter, who works well independently or in a team\r\nPlanning, prioritizing and completing assignments with minimum supervision\r\nHandling multiple projects, tasks, and deadlines simultaneously\r\nInteracting with persons of different age groups and cultural backgrounds\r\nEssential Job Functions\r\nCollects and maintains data and records on special services students as required by the district, state, and federal regulations under the supervision of licensed staff\r\nComposes reports and documents for administrators and other school and district staff regarding enrollment, referrals, services, etc. regarding special services students\r\nManages referrals from parents, teacher and counselors and ensures case managers are assigned according to Special Services Team decisions\r\nProcesses documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties\r\nSchedules Special Education Meetings as recommended; notifies parties involved according to established procedures\r\nResponds to inquiries of staff, the public, parents, and or students for the purpose of providing information and/or direction as may be required\r\nOrders necessary supplies and other materials as requested\r\nMonitors assigned activities and/or program components for the purpose of ensuring compliance with financial, legal and/or administrative requirements\r\nMaintains special services students' permanent records for students enrolled, including entering student information in the student information system or other related program (i.e. enter program assignments in the student information system and IEP program on student transcripts.)\r\nComposes documents (e.g. correspondence) for the purpose of communicating information to school and district personnel, the public, state and federal officials, etc.\r\nEvaluates situations to take appropriate action and/or direct the situation to the appropriate personnel for resolution\r\nCollects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and students.\r\nOther Job Functions\r\nCross-trains in a variety of GBSD functions and assists other personnel as may be required for the purpose of supporting them in the completion of their work activities within scope of job description and pay range\r\nPrepares written materials (i.e. brochures, fliers, etc.) for the purpose of conveying information regarding school and/or district activities and procedures in the assigned areas of responsibility\r\nSupports the relationship between the Gresham-Barlow School District and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and district staff\r\nPerforms other duties and responsibilities as assigned by supervisor\r\nPhysical Requirements\r\nAbility to: sit, stand or walk for prolonged periods of time\r\ntalk and hear conversations in a potentially noisy environment\r\nuse precise control of fingers and hand movement, often in a repetitive motion such as typing; reach for and handle objects\r\nuse close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus\r\nRegularly focus on a computer screen\r\nBending, stooping, kneeling and lifting and/or moving up to 40 pounds may also be required on occasion.\r\nWorkplace Expectations\r\nMaintaining regular and punctual attendance\r\nIn case of an absence, site and/or district protocol for reporting absences is followed\r\nDress in a professional and appropriate manner for the assignment and the work setting\r\nMaintaining appropriate confidentiality regarding information relating to staff, students and parents\r\nExercising prudent judgment\r\nWork independently in the performance of routine duties\r\nFollow all District policies and work procedures\r\nParticipate in required meetings and trainings related to the position","company":"Greshambarlow School District","rawCompany":"greshambarlow school district","city":"Gresham","state":"OR","isRemote":false,"isActive":false,"createdAt":"2026-08-11T00:46:02.361Z","occupations":[{"code":"25-9043.00","title":"Teaching Assistants, Special Education","slug":"teaching-assistants-special-education"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-4199.00","title":"Information and Record Clerks, All Other","slug":"information-and-record-clerks-all-other"}],"industries":[{"code":"611110","title":"Elementary and Secondary Schools","slug":"elementary-and-secondary-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"SSSO Team Support Secretary'); document.write('","description":"Special Services Secretary\r\nThe job of the Special Services Secretary assists the assigned school teams in managing meetings, parent communications, student records and other information necessary for the efficient and effective operation of special services programs. The Special Services Secretary will convey information regarding school and/or District functions and procedures and ensure compliance with state and federal legal requirements.\r\nMinimum Qualifications\r\nExperience Required: Prior job-related experience with in special services with increasing responsibility.\r\nEducation Required: High school diploma or equivalent\r\nLicenses, Certifications, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance and current First Aid/CPR Card\r\nKnowledge of: Rules and regulations related to processes and procedures\r\nCustomer service principles, protocols, and methods\r\nSkill in: Proficient in the use of computers and Internet based applications, including but not limited to email, systems applications, word processing, databases, spreadsheets, etc.\r\nCommunicating effectively in English, both verbally and in writing (e.g. correct spelling, grammar and punctuation)\r\nExercising good judgment and in identifying, handling and protecting confidential information.\r\nUnderstanding and carrying out verbal and written instructions\r\nFunctioning as a self-starter, who works well independently or in a team\r\nPlanning, prioritizing and completing assignments with minimum supervision\r\nHandling multiple projects, tasks, and deadlines simultaneously\r\nInteracting with persons of different age groups and cultural backgrounds\r\nEssential Job Functions\r\nCollects and maintains data and records on special services students as required by the district, state, and federal regulations under the supervision of licensed staff\r\nComposes reports and documents for administrators and other school and district staff regarding enrollment, referrals, services, etc. regarding special services students\r\nManages referrals from parents, teacher and counselors and ensures case managers are assigned according to Special Services Team decisions\r\nProcesses documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties\r\nSchedules Special Education Meetings as recommended; notifies parties involved according to established procedures\r\nResponds to inquiries of staff, the public, parents, and or students for the purpose of providing information and/or direction as may be required\r\nOrders necessary supplies and other materials as requested\r\nMonitors assigned activities and/or program components for the purpose of ensuring compliance with financial, legal and/or administrative requirements\r\nMaintains special services students' permanent records for students enrolled, including entering student information in the student information system or other related program (i.e. enter program assignments in the student information system and IEP program on student transcripts.)\r\nComposes documents (e.g. correspondence) for the purpose of communicating information to school and district personnel, the public, state and federal officials, etc.\r\nEvaluates situations to take appropriate action and/or direct the situation to the appropriate personnel for resolution\r\nCollects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and students.\r\nOther Job Functions\r\nCross-trains in a variety of GBSD functions and assists other personnel as may be required for the purpose of supporting them in the completion of their work activities within scope of job description and pay range\r\nPrepares written materials (i.e. brochures, fliers, etc.) for the purpose of conveying information regarding school and/or district activities and procedures in the assigned areas of responsibility\r\nSupports the relationship between the Gresham-Barlow School District and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and district staff\r\nPerforms other duties and responsibilities as assigned by supervisor\r\nPhysical Requirements\r\nAbility to: sit, stand or walk for prolonged periods of time\r\ntalk and hear conversations in a potentially noisy environment\r\nuse precise control of fingers and hand movement, often in a repetitive motion such as typing; reach for and handle objects\r\nuse close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus\r\nRegularly focus on a computer screen\r\nBending, stooping, kneeling and lifting and/or moving up to 40 pounds may also be required on occasion.\r\nWorkplace Expectations\r\nMaintaining regular and punctual attendance\r\nIn case of an absence, site and/or district protocol for reporting absences is followed\r\nDress in a professional and appropriate manner for the assignment and the work setting\r\nMaintaining appropriate confidentiality regarding information relating to staff, students and parents\r\nExercising prudent judgment\r\nWork independently in the performance of routine duties\r\nFollow all District policies and work procedures\r\nParticipate in required meetings and trainings related to the position","datePosted":"2026-08-11T00:46:02.361Z","dateModified":"2026-08-11T00:46:02.361Z","hiringOrganization":{"@type":"Organization","name":"Greshambarlow School District","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Gresham","addressRegion":"OR","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"50ba5768dfb30ed3f1fa2eba"},"url":"https://jobsearcher.com/jobs/50ba5768dfb30ed3f1fa2eba"}}