{"schemaVersion":"jobsearcher.job.v1","id":"4f936bd1e15fb5010aaea755","url":"https://jobsearcher.com/jobs/4f936bd1e15fb5010aaea755","canonicalUrl":"https://jobsearcher.com/jobs/4f936bd1e15fb5010aaea755","title":"Controller","description":"*Position Overview*\n\nWe are seeking a highly organized, detail-oriented, and proactive *Controller *to oversee the day-to-day financial administration and key operational functions of our growing small company.\n\nThis is a hands-on role designed for someone who is equally comfortable working in *QuickBooks, communicating with banks and accountants, processing payroll, resolving client payment issues, and improving the systems that keep a business financially organized*.\n\nThe Controller will serve as a key financial and operational partner to the Owner and President. This individual will be responsible not only for accurately completing financial tasks, but also for ensuring that deadlines are met, records are organized, financial issues are identified early, and the company's financial processes continue to improve.\n\nThis is an ideal position for someone who enjoys *taking ownership, creating order, solving problems, and becoming the go-to person for the financial details of a small business.*\n\n*Key Responsibilities*\n\n*Accounting & QuickBooks*\n\nMaintain accurate and timely financial records within QuickBooks, including:\n\n* Enter vendor invoices into QuickBooks\n* Apply and record customer payments\n* Maintain accurate accounts payable and accounts receivable records\n* Perform basic bookkeeping activities\n* Prepare and maintain commission reports\n* Reconcile and manage company credit-card activity and payments\n* Maintain appropriate financial documentation and records\n* Assist with month-end financial organization and reporting\n* Identify discrepancies and work to resolve them promptly\n\n*Banking & Cash Management*\n\n* Monitor company bank accounts\n* Manage company credit cards\n* Initiate and process wire transfers\n* Deposit checks\n* Prepare and issue physical checks\n* Monitor banking transactions and resolve discrepancies\n* Maintain appropriate documentation for banking activity\n* Communicate directly with the company's banking representatives\n* Assist the Owner and President with matters involving the company's *line of credit (LOC)* and other banking needs\n* Help ensure adequate visibility into upcoming payments and cash requirements\n\n*Accounts Payable & Vendor Management*\n\n* Process vendor invoices\n* Schedule and issue vendor payments\n* Respond to vendor billing questions\n* Resolve invoice discrepancies\n* Maintain accurate vendor records\n* Monitor outstanding obligations\n* Ensure vendors are paid accurately and according to agreed terms\n\n*Payroll*\n\n* Process payroll accurately and on schedule\n* Maintain payroll records\n* Coordinate payroll changes for new hires, terminations, compensation changes, bonuses, commissions, and other adjustments\n* Resolve payroll discrepancies\n* Coordinate with payroll providers and other outside partners as necessary\n\n*Accountant & Tax Coordination*\n\n* Provide requested financial reports and documentation to Company’s outside accountant/CPA\n* Organize information needed for tax preparation\n* Respond to accounting questions\n* Assist with year-end financial preparation\n* Maintain financial records in an organized and accessible manner\n* Work with the accountant to resolve bookkeeping or reporting discrepancies\n* Ensure required information is delivered according to tax and reporting deadlines\n\nThe Controller is *not expected to replace the company's outside CPA or tax professional*, but is responsible for ensuring they receive accurate and timely information.\n\n*HR Coordination *\n\n* Communicate with the HR company regarding ongoing company needs\n* Coordinate employee paperwork and documentation\n* Coordinate payroll and administrative setup for new hires\n* Maintain appropriate employee records\n* Coordinate employee changes and terminations with HR/payroll providers\n* Support the Owner and President with administrative HR matters\n\nThe company's outside HR provider will remain responsible for professional HR guidance and compliance advice.\n\n*Financial Systems & Organization*\n\n* Maintain organized financial filing and recordkeeping systems\n* Improve existing financial workflows and procedures\n* Create processes that reduce errors and missed deadlines\n* Develop checklists and recurring financial procedures\n* Improve documentation surrounding banking, payments, payroll, commissions, vendors, and client accounts\n* Identify inefficient or outdated processes and recommend improvements\n* Help establish appropriate internal financial controls\n* Maintain organized digital financial files\n* Ensure important financial information can be located quickly\n* Create greater consistency and accountability across financial processes\n\n*Monthly Financial Reporting & Leadership Review*The Controller will provide the Owner and President with a clear monthly financial overview of the business and proactively identify issues requiring leadership attention.\n\n* Prepare and/or coordinate delivery of monthly Profit & Loss (P&L), Balance Sheet, and Cash Flow reports\n* Provide a monthly snapshot of current cash position and available liquidity\n* Review Accounts Receivable, including outstanding and past-due client balances\n* Review Accounts Payable, including upcoming obligations and significant vendor payments\n* Report on collections, chargebacks, refunds, failed payments, and other client payment issues\n* Review company credit-card balances and significant expenditures\n* Review actual expenses against expected or budgeted expenses and identify significant variances\n* Track commissions and other variable compensation\n* Monitor the company's Line of Credit, including outstanding balance and available credit\n* Identify unusual transactions, unexpected expenses, cash-flow concerns, or financial discrepancies\n* Coordinate with the company's accountant/CPA to ensure financial statements and records are accurate\n* Maintain a simple monthly financial dashboard for leadership\n* Meet with the Owner and/or President monthly to review the company's financial position\n* Clearly communicate financial issues that require leadership decisions\n* Recommend improvements to financial processes, controls, cash management, collections, or reporting when appropriate\n\n*Owner & President Support*\n\n* Provide financial information and reports as requested\n* Research financial or operational questions\n* Assist with special projects\n* Track financial components of company initiatives\n* Coordinate with vendors, banks, accountants, HR providers, and other outside professionals\n* Identify financial or administrative issues requiring leadership attention\n* Follow through on projects and ensure outstanding items are completed\n* Assist with other financial and business-administration responsibilities as needed\n\nThis individual should be comfortable operating with a high degree of *trust, confidentiality, and independence*.\n\n*Qualifications*\n\nThe ideal candidate will have:\n\n* 5+ years of bookkeeping, accounting, finance, controller, or comparable small-business experience\n* Strong proficiency with *QuickBooks*\n* *The position requires 2 days per week in person and remote work for the remainder of week. *\n* Experience with accounts payable and accounts receivable\n* Experience processing or overseeing payroll\n* Experience working with banks and financial institutions\n* Strong understanding of basic accounting principles\n* Experience working with accountants/CPAs\n* Excellent organizational and recordkeeping skills\n* Strong attention to detail\n* Excellent written and verbal communication\n* Strong problem-solving ability\n* Ability to manage multiple deadlines and priorities\n* Ability to work independently without constant supervision\n* High level of discretion and confidentiality\n\n*Preferred but not necessarily required:*\n\n* Bachelor's degree in accounting, finance, business, or related field\n* Previous Controller or Accounting Manager experience\n* Experience in a small entrepreneurial or founder-led company\n\nPay: $85,000.00 - $90,000.00 per year\n\nBenefits:\n* 401(k) matching\n* Flexible spending account\n* Health insurance\n* Health savings account\n* Life insurance\n* Paid time off\n\nWork Location: Hybrid remote in Chapel Hill, NC 27517","company":"Driven","rawCompany":"driven","city":"Chapel Hill","state":"NC","isRemote":false,"isActive":false,"createdAt":"2026-10-02T11:19:43.864Z","occupations":[{"code":"11-3031.01","title":"Treasurers and Controllers","slug":"treasurers-and-controllers"},{"code":"13-2011.00","title":"Accountants and Auditors","slug":"accountants-and-auditors"},{"code":"43-3031.00","title":"Bookkeeping, Accounting, and Auditing Clerks","slug":"bookkeeping-accounting-and-auditing-clerks"}],"industries":[{"code":"541219","title":"Other Accounting Services","slug":"other-accounting-services"},{"code":"335314","title":"Relay and Industrial Control Manufacturing","slug":"relay-and-industrial-control-manufacturing"},{"code":"541211","title":"Offices of Certified Public Accountants","slug":"offices-of-certified-public-accountants"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Controller","description":"*Position Overview*\n\nWe are seeking a highly organized, detail-oriented, and proactive *Controller *to oversee the day-to-day financial administration and key operational functions of our growing small company.\n\nThis is a hands-on role designed for someone who is equally comfortable working in *QuickBooks, communicating with banks and accountants, processing payroll, resolving client payment issues, and improving the systems that keep a business financially organized*.\n\nThe Controller will serve as a key financial and operational partner to the Owner and President. This individual will be responsible not only for accurately completing financial tasks, but also for ensuring that deadlines are met, records are organized, financial issues are identified early, and the company's financial processes continue to improve.\n\nThis is an ideal position for someone who enjoys *taking ownership, creating order, solving problems, and becoming the go-to person for the financial details of a small business.*\n\n*Key Responsibilities*\n\n*Accounting & QuickBooks*\n\nMaintain accurate and timely financial records within QuickBooks, including:\n\n* Enter vendor invoices into QuickBooks\n* Apply and record customer payments\n* Maintain accurate accounts payable and accounts receivable records\n* Perform basic bookkeeping activities\n* Prepare and maintain commission reports\n* Reconcile and manage company credit-card activity and payments\n* Maintain appropriate financial documentation and records\n* Assist with month-end financial organization and reporting\n* Identify discrepancies and work to resolve them promptly\n\n*Banking & Cash Management*\n\n* Monitor company bank accounts\n* Manage company credit cards\n* Initiate and process wire transfers\n* Deposit checks\n* Prepare and issue physical checks\n* Monitor banking transactions and resolve discrepancies\n* Maintain appropriate documentation for banking activity\n* Communicate directly with the company's banking representatives\n* Assist the Owner and President with matters involving the company's *line of credit (LOC)* and other banking needs\n* Help ensure adequate visibility into upcoming payments and cash requirements\n\n*Accounts Payable & Vendor Management*\n\n* Process vendor invoices\n* Schedule and issue vendor payments\n* Respond to vendor billing questions\n* Resolve invoice discrepancies\n* Maintain accurate vendor records\n* Monitor outstanding obligations\n* Ensure vendors are paid accurately and according to agreed terms\n\n*Payroll*\n\n* Process payroll accurately and on schedule\n* Maintain payroll records\n* Coordinate payroll changes for new hires, terminations, compensation changes, bonuses, commissions, and other adjustments\n* Resolve payroll discrepancies\n* Coordinate with payroll providers and other outside partners as necessary\n\n*Accountant & Tax Coordination*\n\n* Provide requested financial reports and documentation to Company’s outside accountant/CPA\n* Organize information needed for tax preparation\n* Respond to accounting questions\n* Assist with year-end financial preparation\n* Maintain financial records in an organized and accessible manner\n* Work with the accountant to resolve bookkeeping or reporting discrepancies\n* Ensure required information is delivered according to tax and reporting deadlines\n\nThe Controller is *not expected to replace the company's outside CPA or tax professional*, but is responsible for ensuring they receive accurate and timely information.\n\n*HR Coordination *\n\n* Communicate with the HR company regarding ongoing company needs\n* Coordinate employee paperwork and documentation\n* Coordinate payroll and administrative setup for new hires\n* Maintain appropriate employee records\n* Coordinate employee changes and terminations with HR/payroll providers\n* Support the Owner and President with administrative HR matters\n\nThe company's outside HR provider will remain responsible for professional HR guidance and compliance advice.\n\n*Financial Systems & Organization*\n\n* Maintain organized financial filing and recordkeeping systems\n* Improve existing financial workflows and procedures\n* Create processes that reduce errors and missed deadlines\n* Develop checklists and recurring financial procedures\n* Improve documentation surrounding banking, payments, payroll, commissions, vendors, and client accounts\n* Identify inefficient or outdated processes and recommend improvements\n* Help establish appropriate internal financial controls\n* Maintain organized digital financial files\n* Ensure important financial information can be located quickly\n* Create greater consistency and accountability across financial processes\n\n*Monthly Financial Reporting & Leadership Review*The Controller will provide the Owner and President with a clear monthly financial overview of the business and proactively identify issues requiring leadership attention.\n\n* Prepare and/or coordinate delivery of monthly Profit & Loss (P&L), Balance Sheet, and Cash Flow reports\n* Provide a monthly snapshot of current cash position and available liquidity\n* Review Accounts Receivable, including outstanding and past-due client balances\n* Review Accounts Payable, including upcoming obligations and significant vendor payments\n* Report on collections, chargebacks, refunds, failed payments, and other client payment issues\n* Review company credit-card balances and significant expenditures\n* Review actual expenses against expected or budgeted expenses and identify significant variances\n* Track commissions and other variable compensation\n* Monitor the company's Line of Credit, including outstanding balance and available credit\n* Identify unusual transactions, unexpected expenses, cash-flow concerns, or financial discrepancies\n* Coordinate with the company's accountant/CPA to ensure financial statements and records are accurate\n* Maintain a simple monthly financial dashboard for leadership\n* Meet with the Owner and/or President monthly to review the company's financial position\n* Clearly communicate financial issues that require leadership decisions\n* Recommend improvements to financial processes, controls, cash management, collections, or reporting when appropriate\n\n*Owner & President Support*\n\n* Provide financial information and reports as requested\n* Research financial or operational questions\n* Assist with special projects\n* Track financial components of company initiatives\n* Coordinate with vendors, banks, accountants, HR providers, and other outside professionals\n* Identify financial or administrative issues requiring leadership attention\n* Follow through on projects and ensure outstanding items are completed\n* Assist with other financial and business-administration responsibilities as needed\n\nThis individual should be comfortable operating with a high degree of *trust, confidentiality, and independence*.\n\n*Qualifications*\n\nThe ideal candidate will have:\n\n* 5+ years of bookkeeping, accounting, finance, controller, or comparable small-business experience\n* Strong proficiency with *QuickBooks*\n* *The position requires 2 days per week in person and remote work for the remainder of week. *\n* Experience with accounts payable and accounts receivable\n* Experience processing or overseeing payroll\n* Experience working with banks and financial institutions\n* Strong understanding of basic accounting principles\n* Experience working with accountants/CPAs\n* Excellent organizational and recordkeeping skills\n* Strong attention to detail\n* Excellent written and verbal communication\n* Strong problem-solving ability\n* Ability to manage multiple deadlines and priorities\n* Ability to work independently without constant supervision\n* High level of discretion and confidentiality\n\n*Preferred but not necessarily required:*\n\n* Bachelor's degree in accounting, finance, business, or related field\n* Previous Controller or Accounting Manager experience\n* Experience in a small entrepreneurial or founder-led company\n\nPay: $85,000.00 - $90,000.00 per year\n\nBenefits:\n* 401(k) matching\n* Flexible spending account\n* Health insurance\n* Health savings account\n* Life insurance\n* Paid time off\n\nWork Location: Hybrid remote in Chapel Hill, NC 27517","datePosted":"2026-10-02T11:19:43.864Z","dateModified":"2026-10-02T11:19:43.864Z","hiringOrganization":{"@type":"Organization","name":"Driven","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chapel Hill","addressRegion":"NC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4f936bd1e15fb5010aaea755"},"url":"https://jobsearcher.com/jobs/4f936bd1e15fb5010aaea755"}}