Administrative Coordinator

Job Title: Administrative CoordinatorLocation: Oakland, CA OnsiteDuration:26 weeksSchedule: Day 5x8-Hour (08:00 - 17:00)Job Description:Provides administrative support to the Facilities and Property Services team, with a primary focus on maintaining daily operations during a leave of absence coverage. Manages and follows up on work orders, ensuring timely completion and communication with tenants and internal stakeholders. Coordinates with vendors to track service requests and resolve issues. Performs invoice coding and supports accounts payable processes. Acts as a key point of contact for facilities-related inquiries and service needs. Maintains records, tracks requests, and supports the Property Manager with day-to-day operational tasks to ensure continuity of service across the facility portfolio.Requirements:HS Diploma or equivalent experience required2 years experience in administrative support, facilities coordination, or property managementExperience with work order systems, including tracking, routing, and follow-upExperience with invoice coding and accounts payable supportExperience coordinating vendors and following up on service completionAbility to manage high-volume requests and prioritize daily operational tasksProficiency in Microsoft Office and database systemsStrong communication skills with ability to follow up with tenants, vendors, and internal teamsMust Have:Experience in healthcare or commercial property/facilities environmentExperience supporting a Property Manager or Facilities team