{"schemaVersion":"jobsearcher.job.v1","id":"4eccc7dcc032dc924fbc729e","url":"https://jobsearcher.com/jobs/4eccc7dcc032dc924fbc729e","canonicalUrl":"https://jobsearcher.com/jobs/4eccc7dcc032dc924fbc729e","title":"Executive Assistant, Corporate","description":"Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands and internal equity.\r\nPOSITION PURPOSE\r\nProvide high-level strategic and administrative support to President/CEO and Board of Directors. Manage the CEO's schedule, communications, Board governance, meetings, travel, records, contracts, and executive events. Anticipate needs, organize priorities, follow through on commitments, and ensure the CEO has the information needed to make informed decisions. Demonstrate exceptional judgment, discretion, technical proficiency, calendar mastery, and the ability to manage both strategic executive support and detailed logistics without allowing commitments, deadlines or relationships to fall through. Maintain confidentiality and represent Fortera professionally with employees, Board members, regulators, vendors, members, and community partners.\r\nESSENTIAL FUNCTIONS AND BASIC DUTIES\r\nExecutive Support\r\nManage the CEO's calendar by evaluating requests, resolving conflicts, protecting time for strategic work, and ensuring adequate preparation and travel time between commitments.\r\nManage the CEO's email (including limited personal logistics connected to CEO availability) by monitoring incoming communications, prioritizing messages, responding independently within delegated authority, tracking follow-up through completion, and ensuring the CEO's attention is focused on matters requiring executive judgement.\r\nMaintain an organized executive communication system by managing email folders, categories, flags and reminders to ensure important communications, approvals, commitments, and deadlines are not overlooked.\r\nMaintain CEO's weekly priorities, prep list, follow-up list and decision queue. Review incoming communications and determine which items require immediate attention, additional information, delegation, or scheduling. Obtain needed information from staff, coordinate follow-up, and present issues to the CEO with the information needed to make an informed decision whenever practical.\r\nPrepare correspondence, reports, presentations, meeting materials, and other business documents to include drafting email responses for the CEO, proofreading before distribution.\r\nPrepare the CEO for meetings by assembling agendas, background information, supporting documents, and key decisions requiring attention.\r\nArrange travel, lodging, transportation, itineraries, and complete expense reports.\r\nMaintain organized executive files and confidential records.\r\nProtect confidential, highly sensitive information and exercise sound judgment.\r\nSchedule executive meetings and confirm attendee availability.\r\nPrepare agendas and distribute meeting materials before meetings.\r\nEnsure meeting locations, technology, printed materials, and supplies are ready before meetings begin.\r\nRecord meeting minutes when requested.\r\nDocument decisions and action items.\r\nTrack assignments made by the CEO, follow up with responsible employees, identify overdue items, and provide status updates until work is completed.\r\nRemind the CEO of upcoming deadlines, commitments, and unresolved issues.\r\nSchedule Board of Directors and Board Committee meetings.\r\nPrepare, proofread, and distribute Board packets within established deadlines.\r\nServe as the primary administrative contact for Board members. Ensure all board interactions are handled accurately and professionally.\r\nRecord Board and Committee meeting minutes.\r\nMaintain Board resolutions, minutes, bylaws, committee records, governance documents, and historical records.\r\nArrange Board travel, lodging, meeting locations, meals, and expense reimbursement.\r\nMaintain corporate records in accordance with legal and regulatory requirements.\r\nPartner with Risk Management to ensure Board policies are reviewed and presented according to the approved review schedule.\r\nObtain information requested by the CEO from department leaders and follow up until it is received.\r\nTrack assignments made by the CEO and monitor progress toward completion.\r\nNotify the CEO of missed deadlines, scheduling conflicts, incomplete assignments, and issues requiring attention.\r\nMaintain an organized system for tracking executive priorities, pending requests, follow-up items, and commitments.\r\nResolve routine administrative issues within assigned authority and elevate issues requiring executive direction with relevant background information.\r\nMaintain executed contracts and monitor renewal dates.\r\nRoute contracts for review and signature according to established approval authority.\r\nMaintain corporate records so they are complete, organized, secure, and readily available.\r\nPlan and lead the execution of Board meetings, executive meetings, leadership retreats, strategic planning sessions, volunteer committee meetings, and executive events.\r\nDevelop project plans, timelines, and task lists and ensure milestones are completed on schedule.\r\nSelect and manage vendors and coordinate venues, catering, audiovisual services, transportation, lodging, meeting materials, registrations, and other event requirements.\r\nPartner with internal departments to assign responsibilities, monitor progress, resolve issues, and ensure deliverables are completed on time.\r\nServe as the primary contact for vendors, venues, speakers, and participants before, during, and after events.\r\nManage approved event budgets, invoices, and expense reports.\r\nConduct post-event evaluations and recommend improvements.\r\nBuild productive working relationships with Board members, executives, employees, regulators, vendors, members, and community partners.\r\nIdentify administrative process improvements and implement approved changes.\r\nProvide back-up support for other Executive Assistants when needed.\r\nComplete all required training and comply with Credit Union policies and applicable regulations. Attend and participate in required meetings and committees.\r\nParticipate in community and civic events to promote awareness of the Credit Union in the communities we serve.\r\nSatisfactorily completes all required compliance training and complies with all regulations which apply within the scope of the position to include Bank Secrecy Act compliance.\r\nEnsure work area and assigned equipment are clean, secure and well-maintained.\r\nPerform other duties assigned by the President/CEO.\r\nBoard packets are accurate and distributed on time.\r\nMeetings, travel, and executive events are executed without avoidable issues.\r\nCEO documents require minimal revisions.\r\nExecutive commitments and follow-up items are tracked to completion.\r\nCorporate records and governance documents are complete and current.\r\nConfidential and highly sensitive information is handled appropriately.\r\nDeadlines are consistently met.\r\nProfessional relationships are maintained with Board members, executives, employees, vendors, regulators, and members.\r\nFortera Core Values are satisfactorily demonstrated in daily work.\r\nMS Outlook - calendar mastery\r\nMS Excel – intermediate\r\nMS PowerPoint – creation and formatting\r\nPDF – editing\r\nBoard portal management experience\r\nMeeting Management\r\nBoard Governance\r\nExecutive Coordination\r\nCorporate Records and Contracts\r\nExecutive Events and Retreats\r\nProfessional Responsibilities\r\nSpecial Note: Fortera Federal Credit Union is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.\r\nPlease be advised, visa sponsorship is not available for this position.\r\nPERFORMANCE MEASUREMENTS\r\nQUALIFICATIONS\r\nEducation/Certification\r\nHigh school graduate or equivalent. Bachelor's degree in business administration or related field preferred.\r\nCertified Administrative Professional (CAP), Professional Administrative Certification of Excellence (PACE), Project Management Professional (PMP) certifications a plus.\r\nRequired Knowledge\r\nKnowledge of Credit Union or financial institution operations preferred.\r\nUnderstanding of appropriate document formats, spreadsheets and business communications.\r\nAdvanced proficiency in MS Office Suite, virtual collaboration tools (e.g. Zoom, Teams), and board management platforms (e.g. CU Boardroom, Diligent).\r\nEXPERIENCE REQUIRED\r\nTen to fifteen years of executive administrative experience.\r\nAt least five years supporting a President, CEO, or other C-suite executive.\r\nThree – five years' experience supporting a Board of Directors required.\r\nExperience planning executive meetings, retreats, and multi-day out-of-state events.\r\nExperience managing confidential information and executive communications.\r\nFinancial services or other regulated industry experience preferred.\r\nSkills/abilities\r\nPreference for working in organizations that prioritize personal humility, diversity, inclusion, teamwork, and collaboration.\r\nExceptional organization and attention to detail.\r\nExcellent oral, written and interpersonal communication skills.\r\nStrong proofreading and document formatting skills.\r\nStrategic thinking and problem-solving abilities.\r\nAbility to manage multiple priorities and meet deadlines.\r\nAbility to exercise sound judgment and maintain confidentiality with highly sensitive information.\r\nAbility to work independently and follow through with minimal supervision.\r\nAbility to work in a cooperative manner with others.\r\nAdvanced proficiency with MS Office, Teams, Adobe Acrobat, Zoom, and Board management software, specifically at the following levels:\r\nDemonstrates professionalism, confidence and emotional intelligence in high-visibility situations. Presents a positive, upbeat attitude.\r\nDemonstrates executive presence, including the ability to communicate with confidence, demonstrate sound judgment, maintain composure under pressure, and effectively influence executive-level stakeholders.\r\nAbility to build trust and work with strong personalities.\r\nRegular and predictable attendance.\r\nAbility to work after hours and occasional weekends in support of Board meetings and events.\r\nOccasional local and out-of-state travel is required.\r\nPosition works on-site, Monday through Friday, at the corporate office during normal business hours (8am – 5pm).\r\nPHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION\r\nFinger Dexterity\r\nUsing primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.\r\nGrasping\r\nUsing fingers and palm on an object.\r\nTalking\r\nEspecially where one must frequently convey detailed/important instructions or ideas accurately, loudly, or quickly.\r\nRepetitive Motion\r\nMovements frequently and regularly required using the wrists, hands, and/or fingers.\r\nAverage Hearing\r\nAble to hear average or normal conversations and receive ordinary information.\r\nAverage Visual Abilities\r\nAverage, ordinary, visual acuity necessary to prepare or inspect documents or products or operate machinery.\r\nPhysical Strength\r\nSedentary work; sitting most of the time; exerts up to 10 lbs. of force occasionally. (Almost all office jobs.)\r\nWORKING CONDITIONS\r\nNone\r\nNo hazardous or significantly unpleasant conditions (such as in a typical office).\r\nLimited local and out of town travel in support of meetings and off-site special events.\r\nMENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION\r\nReasoning Ability\r\nAbility to deal with a variety of variables under only limited standardization. Able to interpret various instructions.\r\nMathematics Ability\r\nAbility to perform basic math skills and to use decimals to compute ratios and percents, and to draw and interpret graphs.\r\nLanguage Ability\r\nAbility to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias.\r\nAbility to prepare memos, reports, and essays using proper punctuation, spelling, and grammar.\r\nAble to communicate distinctly with appropriate pauses and emphasis, correct pronunciation (or sign equivalent), and variation in word order using present, perfect, and future tenses.\r\nJ-18808-Ljbffr","company":"Socket","rawCompany":"socket","city":"Clarksville","state":"TN","isRemote":false,"isActive":true,"createdAt":"2026-08-29T12:46:49.192Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-1011.00","title":"Chief Executives","slug":"chief-executives"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551112","title":"Offices of Other Holding Companies","slug":"offices-of-other-holding-companies"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant, Corporate","description":"Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands and internal equity.\r\nPOSITION PURPOSE\r\nProvide high-level strategic and administrative support to President/CEO and Board of Directors. Manage the CEO's schedule, communications, Board governance, meetings, travel, records, contracts, and executive events. Anticipate needs, organize priorities, follow through on commitments, and ensure the CEO has the information needed to make informed decisions. Demonstrate exceptional judgment, discretion, technical proficiency, calendar mastery, and the ability to manage both strategic executive support and detailed logistics without allowing commitments, deadlines or relationships to fall through. Maintain confidentiality and represent Fortera professionally with employees, Board members, regulators, vendors, members, and community partners.\r\nESSENTIAL FUNCTIONS AND BASIC DUTIES\r\nExecutive Support\r\nManage the CEO's calendar by evaluating requests, resolving conflicts, protecting time for strategic work, and ensuring adequate preparation and travel time between commitments.\r\nManage the CEO's email (including limited personal logistics connected to CEO availability) by monitoring incoming communications, prioritizing messages, responding independently within delegated authority, tracking follow-up through completion, and ensuring the CEO's attention is focused on matters requiring executive judgement.\r\nMaintain an organized executive communication system by managing email folders, categories, flags and reminders to ensure important communications, approvals, commitments, and deadlines are not overlooked.\r\nMaintain CEO's weekly priorities, prep list, follow-up list and decision queue. Review incoming communications and determine which items require immediate attention, additional information, delegation, or scheduling. Obtain needed information from staff, coordinate follow-up, and present issues to the CEO with the information needed to make an informed decision whenever practical.\r\nPrepare correspondence, reports, presentations, meeting materials, and other business documents to include drafting email responses for the CEO, proofreading before distribution.\r\nPrepare the CEO for meetings by assembling agendas, background information, supporting documents, and key decisions requiring attention.\r\nArrange travel, lodging, transportation, itineraries, and complete expense reports.\r\nMaintain organized executive files and confidential records.\r\nProtect confidential, highly sensitive information and exercise sound judgment.\r\nSchedule executive meetings and confirm attendee availability.\r\nPrepare agendas and distribute meeting materials before meetings.\r\nEnsure meeting locations, technology, printed materials, and supplies are ready before meetings begin.\r\nRecord meeting minutes when requested.\r\nDocument decisions and action items.\r\nTrack assignments made by the CEO, follow up with responsible employees, identify overdue items, and provide status updates until work is completed.\r\nRemind the CEO of upcoming deadlines, commitments, and unresolved issues.\r\nSchedule Board of Directors and Board Committee meetings.\r\nPrepare, proofread, and distribute Board packets within established deadlines.\r\nServe as the primary administrative contact for Board members. Ensure all board interactions are handled accurately and professionally.\r\nRecord Board and Committee meeting minutes.\r\nMaintain Board resolutions, minutes, bylaws, committee records, governance documents, and historical records.\r\nArrange Board travel, lodging, meeting locations, meals, and expense reimbursement.\r\nMaintain corporate records in accordance with legal and regulatory requirements.\r\nPartner with Risk Management to ensure Board policies are reviewed and presented according to the approved review schedule.\r\nObtain information requested by the CEO from department leaders and follow up until it is received.\r\nTrack assignments made by the CEO and monitor progress toward completion.\r\nNotify the CEO of missed deadlines, scheduling conflicts, incomplete assignments, and issues requiring attention.\r\nMaintain an organized system for tracking executive priorities, pending requests, follow-up items, and commitments.\r\nResolve routine administrative issues within assigned authority and elevate issues requiring executive direction with relevant background information.\r\nMaintain executed contracts and monitor renewal dates.\r\nRoute contracts for review and signature according to established approval authority.\r\nMaintain corporate records so they are complete, organized, secure, and readily available.\r\nPlan and lead the execution of Board meetings, executive meetings, leadership retreats, strategic planning sessions, volunteer committee meetings, and executive events.\r\nDevelop project plans, timelines, and task lists and ensure milestones are completed on schedule.\r\nSelect and manage vendors and coordinate venues, catering, audiovisual services, transportation, lodging, meeting materials, registrations, and other event requirements.\r\nPartner with internal departments to assign responsibilities, monitor progress, resolve issues, and ensure deliverables are completed on time.\r\nServe as the primary contact for vendors, venues, speakers, and participants before, during, and after events.\r\nManage approved event budgets, invoices, and expense reports.\r\nConduct post-event evaluations and recommend improvements.\r\nBuild productive working relationships with Board members, executives, employees, regulators, vendors, members, and community partners.\r\nIdentify administrative process improvements and implement approved changes.\r\nProvide back-up support for other Executive Assistants when needed.\r\nComplete all required training and comply with Credit Union policies and applicable regulations. Attend and participate in required meetings and committees.\r\nParticipate in community and civic events to promote awareness of the Credit Union in the communities we serve.\r\nSatisfactorily completes all required compliance training and complies with all regulations which apply within the scope of the position to include Bank Secrecy Act compliance.\r\nEnsure work area and assigned equipment are clean, secure and well-maintained.\r\nPerform other duties assigned by the President/CEO.\r\nBoard packets are accurate and distributed on time.\r\nMeetings, travel, and executive events are executed without avoidable issues.\r\nCEO documents require minimal revisions.\r\nExecutive commitments and follow-up items are tracked to completion.\r\nCorporate records and governance documents are complete and current.\r\nConfidential and highly sensitive information is handled appropriately.\r\nDeadlines are consistently met.\r\nProfessional relationships are maintained with Board members, executives, employees, vendors, regulators, and members.\r\nFortera Core Values are satisfactorily demonstrated in daily work.\r\nMS Outlook - calendar mastery\r\nMS Excel – intermediate\r\nMS PowerPoint – creation and formatting\r\nPDF – editing\r\nBoard portal management experience\r\nMeeting Management\r\nBoard Governance\r\nExecutive Coordination\r\nCorporate Records and Contracts\r\nExecutive Events and Retreats\r\nProfessional Responsibilities\r\nSpecial Note: Fortera Federal Credit Union is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.\r\nPlease be advised, visa sponsorship is not available for this position.\r\nPERFORMANCE MEASUREMENTS\r\nQUALIFICATIONS\r\nEducation/Certification\r\nHigh school graduate or equivalent. Bachelor's degree in business administration or related field preferred.\r\nCertified Administrative Professional (CAP), Professional Administrative Certification of Excellence (PACE), Project Management Professional (PMP) certifications a plus.\r\nRequired Knowledge\r\nKnowledge of Credit Union or financial institution operations preferred.\r\nUnderstanding of appropriate document formats, spreadsheets and business communications.\r\nAdvanced proficiency in MS Office Suite, virtual collaboration tools (e.g. Zoom, Teams), and board management platforms (e.g. CU Boardroom, Diligent).\r\nEXPERIENCE REQUIRED\r\nTen to fifteen years of executive administrative experience.\r\nAt least five years supporting a President, CEO, or other C-suite executive.\r\nThree – five years' experience supporting a Board of Directors required.\r\nExperience planning executive meetings, retreats, and multi-day out-of-state events.\r\nExperience managing confidential information and executive communications.\r\nFinancial services or other regulated industry experience preferred.\r\nSkills/abilities\r\nPreference for working in organizations that prioritize personal humility, diversity, inclusion, teamwork, and collaboration.\r\nExceptional organization and attention to detail.\r\nExcellent oral, written and interpersonal communication skills.\r\nStrong proofreading and document formatting skills.\r\nStrategic thinking and problem-solving abilities.\r\nAbility to manage multiple priorities and meet deadlines.\r\nAbility to exercise sound judgment and maintain confidentiality with highly sensitive information.\r\nAbility to work independently and follow through with minimal supervision.\r\nAbility to work in a cooperative manner with others.\r\nAdvanced proficiency with MS Office, Teams, Adobe Acrobat, Zoom, and Board management software, specifically at the following levels:\r\nDemonstrates professionalism, confidence and emotional intelligence in high-visibility situations. Presents a positive, upbeat attitude.\r\nDemonstrates executive presence, including the ability to communicate with confidence, demonstrate sound judgment, maintain composure under pressure, and effectively influence executive-level stakeholders.\r\nAbility to build trust and work with strong personalities.\r\nRegular and predictable attendance.\r\nAbility to work after hours and occasional weekends in support of Board meetings and events.\r\nOccasional local and out-of-state travel is required.\r\nPosition works on-site, Monday through Friday, at the corporate office during normal business hours (8am – 5pm).\r\nPHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION\r\nFinger Dexterity\r\nUsing primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.\r\nGrasping\r\nUsing fingers and palm on an object.\r\nTalking\r\nEspecially where one must frequently convey detailed/important instructions or ideas accurately, loudly, or quickly.\r\nRepetitive Motion\r\nMovements frequently and regularly required using the wrists, hands, and/or fingers.\r\nAverage Hearing\r\nAble to hear average or normal conversations and receive ordinary information.\r\nAverage Visual Abilities\r\nAverage, ordinary, visual acuity necessary to prepare or inspect documents or products or operate machinery.\r\nPhysical Strength\r\nSedentary work; sitting most of the time; exerts up to 10 lbs. of force occasionally. (Almost all office jobs.)\r\nWORKING CONDITIONS\r\nNone\r\nNo hazardous or significantly unpleasant conditions (such as in a typical office).\r\nLimited local and out of town travel in support of meetings and off-site special events.\r\nMENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION\r\nReasoning Ability\r\nAbility to deal with a variety of variables under only limited standardization. Able to interpret various instructions.\r\nMathematics Ability\r\nAbility to perform basic math skills and to use decimals to compute ratios and percents, and to draw and interpret graphs.\r\nLanguage Ability\r\nAbility to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias.\r\nAbility to prepare memos, reports, and essays using proper punctuation, spelling, and grammar.\r\nAble to communicate distinctly with appropriate pauses and emphasis, correct pronunciation (or sign equivalent), and variation in word order using present, perfect, and future tenses.\r\nJ-18808-Ljbffr","datePosted":"2026-08-29T12:46:49.192Z","dateModified":"2026-08-29T12:46:49.192Z","hiringOrganization":{"@type":"Organization","name":"Socket","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Clarksville","addressRegion":"TN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4eccc7dcc032dc924fbc729e"},"url":"https://jobsearcher.com/jobs/4eccc7dcc032dc924fbc729e"}}