{"schemaVersion":"jobsearcher.job.v1","id":"4ec5830acaf5bcd9170189da","url":"https://jobsearcher.com/jobs/4ec5830acaf5bcd9170189da","canonicalUrl":"https://jobsearcher.com/jobs/4ec5830acaf5bcd9170189da","title":"Program Coordinator","description":"The Organization:\n\nPlan International is an independent development and humanitarian nonprofit that advances children’s rights and equality for girls. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.\n\nWorking together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of challenges children face. We’re there from birth until adulthood, and we support children to prepare for and respond to crises and adversity, while particularly focusing on the experiences of girls. We drive changes in practice and policy at the local, national and global levels using our reach, expertise and knowledge.\n\nWith more than 85 years of experience, we work to transform lives in over 80 countries.\n\nPlan International USA is fully committed to the safeguarding of all children and young people from all forms of violence.\n\nWe won’t stop until we are all equal.\n\nPosition Summary:\n\nThe Program Coordinator provides coordination, program management, and administrative support across the proposal development and project implementation lifecycle. The position supports institutional and private philanthropic funding opportunities and works closely with Proposal Managers, Program teams, and colleagues across U.S. and global offices.\n\nThe role helps ensure proposals and projects are well organized, on schedule, compliant, and effectively coordinated across stakeholders. This is an excellent opportunity for an early-career development professional to build experience in business development, program management, and cross-organizational coordination.\n\nKey Responsibilities:\n\nProgram Management\nSupport the operational and programmatic implementation of projects, ensuring compliance with standard operating procedures and donor rules and regulations.\nWork with the Senior Program Manager to review project budgets, budget modifications, invoices, and financial reports.\nMaintain budget projection trackers and coordinate data entry and updates from Country Offices and the U.S. home office.\nServe as a day-to-day liaison to Country Offices, providing support, troubleshooting routine issues, and escalating complex matters to the Senior Program Manager.\nMaintain organized project files and documentation, including funding internal agreements and other project records.\nCoordinate project start-up and close-out activities and support the timely completion and submission of project deliverables.\nSupport the preparation of quarterly and annual narrative reports, work plans, and other project deliverables.\nCoordinate with grants, finance, technical, and program colleagues to address project-related questions and ensure timely follow-up.\nSupport internal documentation and knowledge management across U.S. and global teams.\nContribute to process improvements that strengthen program coordination and implementation.\nBusiness Development Support\nSupport the Proposal Manager in reviewing and tracking funding opportunities, including preparing opportunity summaries and Go/No-Go materials for internal review.\nCoordinate proposal development processes, including maintaining proposal calendars, timelines, checklists, version control, draft consolidation, and shared workspaces.\nTrack proposal milestones and deliverables, flag potential risks to deadlines, and help teams remain on schedule.\nCoordinate internal proposal review and approval processes by routing budgets, narratives, appendices, and compliance documents to relevant U.S. and global stakeholders and following up on outstanding inputs and approvals.\nSupport the preparation of proposal components by compiling organizational capacity statements, required organizational documents, letters of support, past performance references, and other materials.\nAssist with formatting, proofreading, and quality assurance of proposal narratives, budgets, annexes, and other submission materials.\nCoordinate the internal procurement and engagement of proposal-related consultants, including writers, technical experts, and budget specialists.\nMaintain accurate records of proposal status, funder requirements, and submission materials in shared trackers and knowledge management systems, including SharePoint and Salesforce.\nCoordinate proposal-related meetings across time zones, including scheduling, agendas, meeting notes, and follow-up with National Organizations, Global and Regional Hubs, and Country Offices.\nLiaise with grants, technical, finance, and program teams to gather proposal inputs and resolve outstanding questions.\nSupport post-submission and post-award documentation and coordination between U.S. and global teams.\nSupport pre-positioning and pipeline management activities, including maintaining donor and opportunity information in Salesforce.\nContribute to improvements that streamline proposal coordination, internal approvals, and business development processes.\nPerform other duties as assigned to support the goals of the Business Development team.\n\nQualifications:\n\nBachelor’s degree or equivalent experience required.\n1–2 years of professional experience supporting proposal development, business development, grants, program coordination, or a related field, ideally within international development, nonprofit, or related settings.\nFamiliarity with institutional donor proposal processes, such as USAID, Department of State, foundations, or multilateral funders, is a plus.\nStrong organizational skills and demonstrated ability to manage multiple deadlines and priorities simultaneously.\nExcellent written and verbal communication skills, with strong attention to detail.\nAbility to coordinate effectively across teams, time zones, and cultures, including with global colleagues.\nExperience working with multidisciplinary teams and across different functions and areas of expertise is a plus.\nProficiency in Microsoft Office, including Word, Excel, PowerPoint, and SharePoint; experience with proposal management or CRM tools is a plus.\nCollaborative, proactive, and solutions-oriented approach, with the ability to work effectively in a fast-paced, deadline-driven environment.\nCommitment to Plan International USA’s mission and to advancing gender equality and children’s rights.\n\nWorking Conditions:\n\nThis is a hybrid role is based in the U.S. and may require occasional early or late meetings to accommodate global time zones. Standard office and remote working conditions apply.\n\nOther Duties:\n\nThis job description does not contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time.\n\nPlan International USA offers a comprehensive total compensation package inclusive of health benefits, paid time off (PTO), sick leave, and retirement plan contributions. We take several factors into account when determining salary offers, including candidate qualifications and experience, and internal equity. The target range for this position is between $52,370 – 66,772 annually.\n\nWe hire in the following states: Arizona, Connecticut, Florida, Georgia, Illinois, Indiana, Kansas, Maryland, Massachusetts, Minnesota, North Carolina, Ohio, Pennsylvania, Rhode Island, Tennessee, Texas, Vermont, Virginia, and the District of Columbia. Preference will be given to candidates in the Washington, DC metro region.\n\nPlan is an equal opportunity employer and follows all laws associated with the EEOC.\n\n#LI-Hybrid","company":"Plan Usa","rawCompany":"plan usa","city":"Washington","state":"DC","isRemote":false,"isActive":false,"createdAt":"2026-11-05T09:30:21.477Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"},{"code":"13-1121.00","title":"Meeting, Convention, and Event Planners","slug":"meeting-convention-and-event-planners"}],"industries":[{"code":"624110","title":"Child and Youth Services","slug":"child-and-youth-services"},{"code":"813319","title":"Other Social Advocacy Organizations","slug":"other-social-advocacy-organizations"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator","description":"The Organization:\n\nPlan International is an independent development and humanitarian nonprofit that advances children’s rights and equality for girls. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.\n\nWorking together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of challenges children face. We’re there from birth until adulthood, and we support children to prepare for and respond to crises and adversity, while particularly focusing on the experiences of girls. We drive changes in practice and policy at the local, national and global levels using our reach, expertise and knowledge.\n\nWith more than 85 years of experience, we work to transform lives in over 80 countries.\n\nPlan International USA is fully committed to the safeguarding of all children and young people from all forms of violence.\n\nWe won’t stop until we are all equal.\n\nPosition Summary:\n\nThe Program Coordinator provides coordination, program management, and administrative support across the proposal development and project implementation lifecycle. The position supports institutional and private philanthropic funding opportunities and works closely with Proposal Managers, Program teams, and colleagues across U.S. and global offices.\n\nThe role helps ensure proposals and projects are well organized, on schedule, compliant, and effectively coordinated across stakeholders. This is an excellent opportunity for an early-career development professional to build experience in business development, program management, and cross-organizational coordination.\n\nKey Responsibilities:\n\nProgram Management\nSupport the operational and programmatic implementation of projects, ensuring compliance with standard operating procedures and donor rules and regulations.\nWork with the Senior Program Manager to review project budgets, budget modifications, invoices, and financial reports.\nMaintain budget projection trackers and coordinate data entry and updates from Country Offices and the U.S. home office.\nServe as a day-to-day liaison to Country Offices, providing support, troubleshooting routine issues, and escalating complex matters to the Senior Program Manager.\nMaintain organized project files and documentation, including funding internal agreements and other project records.\nCoordinate project start-up and close-out activities and support the timely completion and submission of project deliverables.\nSupport the preparation of quarterly and annual narrative reports, work plans, and other project deliverables.\nCoordinate with grants, finance, technical, and program colleagues to address project-related questions and ensure timely follow-up.\nSupport internal documentation and knowledge management across U.S. and global teams.\nContribute to process improvements that strengthen program coordination and implementation.\nBusiness Development Support\nSupport the Proposal Manager in reviewing and tracking funding opportunities, including preparing opportunity summaries and Go/No-Go materials for internal review.\nCoordinate proposal development processes, including maintaining proposal calendars, timelines, checklists, version control, draft consolidation, and shared workspaces.\nTrack proposal milestones and deliverables, flag potential risks to deadlines, and help teams remain on schedule.\nCoordinate internal proposal review and approval processes by routing budgets, narratives, appendices, and compliance documents to relevant U.S. and global stakeholders and following up on outstanding inputs and approvals.\nSupport the preparation of proposal components by compiling organizational capacity statements, required organizational documents, letters of support, past performance references, and other materials.\nAssist with formatting, proofreading, and quality assurance of proposal narratives, budgets, annexes, and other submission materials.\nCoordinate the internal procurement and engagement of proposal-related consultants, including writers, technical experts, and budget specialists.\nMaintain accurate records of proposal status, funder requirements, and submission materials in shared trackers and knowledge management systems, including SharePoint and Salesforce.\nCoordinate proposal-related meetings across time zones, including scheduling, agendas, meeting notes, and follow-up with National Organizations, Global and Regional Hubs, and Country Offices.\nLiaise with grants, technical, finance, and program teams to gather proposal inputs and resolve outstanding questions.\nSupport post-submission and post-award documentation and coordination between U.S. and global teams.\nSupport pre-positioning and pipeline management activities, including maintaining donor and opportunity information in Salesforce.\nContribute to improvements that streamline proposal coordination, internal approvals, and business development processes.\nPerform other duties as assigned to support the goals of the Business Development team.\n\nQualifications:\n\nBachelor’s degree or equivalent experience required.\n1–2 years of professional experience supporting proposal development, business development, grants, program coordination, or a related field, ideally within international development, nonprofit, or related settings.\nFamiliarity with institutional donor proposal processes, such as USAID, Department of State, foundations, or multilateral funders, is a plus.\nStrong organizational skills and demonstrated ability to manage multiple deadlines and priorities simultaneously.\nExcellent written and verbal communication skills, with strong attention to detail.\nAbility to coordinate effectively across teams, time zones, and cultures, including with global colleagues.\nExperience working with multidisciplinary teams and across different functions and areas of expertise is a plus.\nProficiency in Microsoft Office, including Word, Excel, PowerPoint, and SharePoint; experience with proposal management or CRM tools is a plus.\nCollaborative, proactive, and solutions-oriented approach, with the ability to work effectively in a fast-paced, deadline-driven environment.\nCommitment to Plan International USA’s mission and to advancing gender equality and children’s rights.\n\nWorking Conditions:\n\nThis is a hybrid role is based in the U.S. and may require occasional early or late meetings to accommodate global time zones. Standard office and remote working conditions apply.\n\nOther Duties:\n\nThis job description does not contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time.\n\nPlan International USA offers a comprehensive total compensation package inclusive of health benefits, paid time off (PTO), sick leave, and retirement plan contributions. We take several factors into account when determining salary offers, including candidate qualifications and experience, and internal equity. The target range for this position is between $52,370 – 66,772 annually.\n\nWe hire in the following states: Arizona, Connecticut, Florida, Georgia, Illinois, Indiana, Kansas, Maryland, Massachusetts, Minnesota, North Carolina, Ohio, Pennsylvania, Rhode Island, Tennessee, Texas, Vermont, Virginia, and the District of Columbia. Preference will be given to candidates in the Washington, DC metro region.\n\nPlan is an equal opportunity employer and follows all laws associated with the EEOC.\n\n#LI-Hybrid","datePosted":"2026-11-05T09:30:21.477Z","dateModified":"2026-11-05T09:30:21.477Z","hiringOrganization":{"@type":"Organization","name":"Plan Usa","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Washington","addressRegion":"DC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4ec5830acaf5bcd9170189da"},"url":"https://jobsearcher.com/jobs/4ec5830acaf5bcd9170189da"}}