{"schemaVersion":"jobsearcher.job.v1","id":"4ea4f48a95838f20ba1af5db","url":"https://jobsearcher.com/jobs/4ea4f48a95838f20ba1af5db","canonicalUrl":"https://jobsearcher.com/jobs/4ea4f48a95838f20ba1af5db","title":"Program Coordinator","description":"At iCook After School, we believe every child deserves experiences that spark curiosity and build lasting confidence. Through hands-on cooking, STEAM, and financial literacy programs, we're giving K–8 students across IL, CA, VA, MD, CT, NY, DC, TX, and AZ the enrichment that nurtures healthy habits, ignites a love of science, and gives them a foundation that lasts.\nJob Summary\niCook After School is seeking a highly organized, independent, and motivated Program Coordinator to join our small Chicago-based team. The Program Coordinator role will oversee the successful delivery of our after-school education programs across an assigned region. This role is responsible for managing day-to-day program operations, including scheduling, quality assurance, and the remote supervision of a team of educators delivering after-school classes.\nThe Program Coordinator will work closely with school and district partners to ensure programs run smoothly, align with partner expectations and meets company standards, and drive continuous improvement through feedback, evaluation, and relationship management. In addition to program oversight, the Program Coordinator contributes to curriculum development, technical support, and supports supply logistics. This is a great opportunity for someone who is passionate about education and thrives in a fast-paced, mission-driven environment. We’re looking for a self-motivated, adaptable individual who enjoys working independently and can effectively manage competing priorities.\nThe position is based in Chicago, IL, with a schedule of four days per week in the office and one remote workday.\nKey Responsibilities\nProgram Management (80%)\nConduct outreach and confirm class scheduling with school and district contacts, ensuring all administrative requirements are met, necessary paperwork is completed, and facilities are reserved where applicable\nOversee end-to-end program operations across an assigned region, including staffing, scheduling, and coordination with school and district partners\nManage quality delivery of 40–80 weekly classes and remotely supervise 30–50 educators, providing ongoing support and schedule oversight\nMaintain program compliance while gathering feedback from schools, districts, families, and instructors to drive continuous improvement\nServe as primary point of contact for parents and school and district partners, resolving concerns, strengthening relationships, and identifying opportunities for growth\nCollaborate with HR to communicate hiring needs and conduct second-round interviews for staffing\nInvoicing & Billing (5-10%)\nManage the full invoicing cycle - generating and submitting accurate invoices for classes performed, following up on outstanding payments, maintaining billing records by partner and program, and coordinating with internal teams to resolve discrepancies or communicate schedule-related changes\nSupply Logistics and Support (5-10%)\nManage the full invoicing cycle - generating and submitting accurate invoices for classes performed, following up on outstanding payments, maintaining billing records by partner and program, and coordinating with internal teams to resolve discrepancies or communicate schedule-related changes\nOther Duties as Assigned\nSubstitute for local Chicago-based classes as needed; provide hands-on training and direct supervision to local Chicago instructors as needed, ensuring program quality and consistency\nMaintain and update website content as needed\nAssist in preparing and distributing newsletters to families, school districts and community partners\nAssist with HR tasks such as first-round interviews as needed\nSupport general administrative and operational tasks as assigned\nContribute to the design and development of engaging, age-appropriate curriculum, including activities, lesson plans, and supporting materials\nAssist with seasonal supply tasks, including washing, organizing, and inventorying supply rooms\nSkills\nStrong organizational, time management, and multitasking skills, with the ability to work independently and proactively solve problems\nAdaptable and solution-oriented, consistently addressing challenges with initiative and sound judgment\nDeliver exceptional customer service through prompt, professional, and empathetic communication with clients\nClear communication and effective collaboration with school and district partners, especially remotely\nPassion for education and commitment to safe, inclusive, enriching programs\nQualifications\nBachelor’s degree or equivalent experience\nAt least 1–2 years of experience in program coordination, administration, operations, or a related role\nExperience with data management platforms (such as Airtable, Notion, Monday.com), Microsoft Office Suite, and HRIS and/or ATS systems\nPrevious experience working in an after-school program or similar educational setting is preferred\nWorking with iCook offers several exciting benefits:\nA supportive and dedicated team that shares a passion for learning, innovation, skill development, and achieving our mission.\nOpportunity for hands-on experience across multiple areas of a small business\nPaid time off, remote work Fridays, health insurance, 401(K)\nSalary starting at $50,000+ per year, based on experience\niCook Inc is an equal opportunity employer.","company":"Icook After School","rawCompany":"icook after school","city":"Chicago","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-04-15T08:46:17.988Z","occupations":[{"code":"11-9031.00","title":"Education and Childcare Administrators, Preschool and Daycare","slug":"education-and-childcare-administrators-preschool-and-daycare"},{"code":"11-9032.00","title":"Education Administrators, Kindergarten through Secondary","slug":"education-administrators-kindergarten-through-secondary"},{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"}],"industries":[{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"611699","title":"All Other Miscellaneous Schools and Instruction","slug":"all-other-miscellaneous-schools-and-instruction"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator","description":"At iCook After School, we believe every child deserves experiences that spark curiosity and build lasting confidence. Through hands-on cooking, STEAM, and financial literacy programs, we're giving K–8 students across IL, CA, VA, MD, CT, NY, DC, TX, and AZ the enrichment that nurtures healthy habits, ignites a love of science, and gives them a foundation that lasts.\nJob Summary\niCook After School is seeking a highly organized, independent, and motivated Program Coordinator to join our small Chicago-based team. The Program Coordinator role will oversee the successful delivery of our after-school education programs across an assigned region. This role is responsible for managing day-to-day program operations, including scheduling, quality assurance, and the remote supervision of a team of educators delivering after-school classes.\nThe Program Coordinator will work closely with school and district partners to ensure programs run smoothly, align with partner expectations and meets company standards, and drive continuous improvement through feedback, evaluation, and relationship management. In addition to program oversight, the Program Coordinator contributes to curriculum development, technical support, and supports supply logistics. This is a great opportunity for someone who is passionate about education and thrives in a fast-paced, mission-driven environment. We’re looking for a self-motivated, adaptable individual who enjoys working independently and can effectively manage competing priorities.\nThe position is based in Chicago, IL, with a schedule of four days per week in the office and one remote workday.\nKey Responsibilities\nProgram Management (80%)\nConduct outreach and confirm class scheduling with school and district contacts, ensuring all administrative requirements are met, necessary paperwork is completed, and facilities are reserved where applicable\nOversee end-to-end program operations across an assigned region, including staffing, scheduling, and coordination with school and district partners\nManage quality delivery of 40–80 weekly classes and remotely supervise 30–50 educators, providing ongoing support and schedule oversight\nMaintain program compliance while gathering feedback from schools, districts, families, and instructors to drive continuous improvement\nServe as primary point of contact for parents and school and district partners, resolving concerns, strengthening relationships, and identifying opportunities for growth\nCollaborate with HR to communicate hiring needs and conduct second-round interviews for staffing\nInvoicing & Billing (5-10%)\nManage the full invoicing cycle - generating and submitting accurate invoices for classes performed, following up on outstanding payments, maintaining billing records by partner and program, and coordinating with internal teams to resolve discrepancies or communicate schedule-related changes\nSupply Logistics and Support (5-10%)\nManage the full invoicing cycle - generating and submitting accurate invoices for classes performed, following up on outstanding payments, maintaining billing records by partner and program, and coordinating with internal teams to resolve discrepancies or communicate schedule-related changes\nOther Duties as Assigned\nSubstitute for local Chicago-based classes as needed; provide hands-on training and direct supervision to local Chicago instructors as needed, ensuring program quality and consistency\nMaintain and update website content as needed\nAssist in preparing and distributing newsletters to families, school districts and community partners\nAssist with HR tasks such as first-round interviews as needed\nSupport general administrative and operational tasks as assigned\nContribute to the design and development of engaging, age-appropriate curriculum, including activities, lesson plans, and supporting materials\nAssist with seasonal supply tasks, including washing, organizing, and inventorying supply rooms\nSkills\nStrong organizational, time management, and multitasking skills, with the ability to work independently and proactively solve problems\nAdaptable and solution-oriented, consistently addressing challenges with initiative and sound judgment\nDeliver exceptional customer service through prompt, professional, and empathetic communication with clients\nClear communication and effective collaboration with school and district partners, especially remotely\nPassion for education and commitment to safe, inclusive, enriching programs\nQualifications\nBachelor’s degree or equivalent experience\nAt least 1–2 years of experience in program coordination, administration, operations, or a related role\nExperience with data management platforms (such as Airtable, Notion, Monday.com), Microsoft Office Suite, and HRIS and/or ATS systems\nPrevious experience working in an after-school program or similar educational setting is preferred\nWorking with iCook offers several exciting benefits:\nA supportive and dedicated team that shares a passion for learning, innovation, skill development, and achieving our mission.\nOpportunity for hands-on experience across multiple areas of a small business\nPaid time off, remote work Fridays, health insurance, 401(K)\nSalary starting at $50,000+ per year, based on experience\niCook Inc is an equal opportunity employer.","datePosted":"2026-04-15T08:46:17.988Z","dateModified":"2026-04-15T08:46:17.988Z","hiringOrganization":{"@type":"Organization","name":"Icook After School","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chicago","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4ea4f48a95838f20ba1af5db"},"url":"https://jobsearcher.com/jobs/4ea4f48a95838f20ba1af5db"}}