{"schemaVersion":"jobsearcher.job.v1","id":"4e72a8e4467ed2b702a96bdf","url":"https://jobsearcher.com/jobs/4e72a8e4467ed2b702a96bdf","canonicalUrl":"https://jobsearcher.com/jobs/4e72a8e4467ed2b702a96bdf","title":"Administrative Assistant","description":"Job Overview\nWe are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.\nResponsibilities\nManaging accounts payable\nHandle some incoming calls with excellent phone etiquette, directing inquiries and providing prompt customer support\nManage calendar schedules, appointments, and meetings using Microsoft Office and Google Workspace tools, ensuring timely reminders and updates\nPerform data entry, filing, and document proofreading to maintain accurate records and support office workflows\nCoordinate office management tasks such as supply ordering, filing systems, and maintaining cleanliness and organization of common areas\nAssist with bookkeeping tasks using QuickBooks or similar software, including invoicing and expense tracking\nSupport clerical duties such as typing correspondence, managing email communications, and supporting customer service efforts\nQualifications\nProven office experience with strong organizational skills and attention to detail\nProficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications\nFamiliarity with QuickBooks or other bookkeeping software is a plus\nExcellent verbal and written communication skills; bilingual ability is highly desirable\nPrior experience in administrative roles such as medical or dental receptionist, personal assistant, or office clerk preferred\nStrong computer literacy with the ability to learn new software quickly\nDemonstrated time management skills with the ability to prioritize tasks effectively\nExperience in customer service environments with professional phone etiquette and support skills\nAbility to perform clerical tasks such as data entry, proofreading, filing, and calendar management efficiently\nJoin us in creating a positive impact through your organizational expertise! This role is perfect for motivated individuals eager to grow their administrative career in a lively, supportive environment.\nJob Type: Full-time\nPay: $23.00 - $34.00 per hour\nExpected hours: 40 per week\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nHealth insurance\nHealth savings account\nLife insurance\nPaid time off\nProfessional development assistance\nVision insurance\nWork Location: In person","company":"Dotens Construction","rawCompany":"dotens construction","city":"Freeport","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-04-23T09:05:50.626Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"Job Overview\nWe are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.\nResponsibilities\nManaging accounts payable\nHandle some incoming calls with excellent phone etiquette, directing inquiries and providing prompt customer support\nManage calendar schedules, appointments, and meetings using Microsoft Office and Google Workspace tools, ensuring timely reminders and updates\nPerform data entry, filing, and document proofreading to maintain accurate records and support office workflows\nCoordinate office management tasks such as supply ordering, filing systems, and maintaining cleanliness and organization of common areas\nAssist with bookkeeping tasks using QuickBooks or similar software, including invoicing and expense tracking\nSupport clerical duties such as typing correspondence, managing email communications, and supporting customer service efforts\nQualifications\nProven office experience with strong organizational skills and attention to detail\nProficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications\nFamiliarity with QuickBooks or other bookkeeping software is a plus\nExcellent verbal and written communication skills; bilingual ability is highly desirable\nPrior experience in administrative roles such as medical or dental receptionist, personal assistant, or office clerk preferred\nStrong computer literacy with the ability to learn new software quickly\nDemonstrated time management skills with the ability to prioritize tasks effectively\nExperience in customer service environments with professional phone etiquette and support skills\nAbility to perform clerical tasks such as data entry, proofreading, filing, and calendar management efficiently\nJoin us in creating a positive impact through your organizational expertise! This role is perfect for motivated individuals eager to grow their administrative career in a lively, supportive environment.\nJob Type: Full-time\nPay: $23.00 - $34.00 per hour\nExpected hours: 40 per week\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nHealth insurance\nHealth savings account\nLife insurance\nPaid time off\nProfessional development assistance\nVision insurance\nWork Location: In person","datePosted":"2026-04-23T09:05:50.626Z","dateModified":"2026-04-23T09:05:50.626Z","hiringOrganization":{"@type":"Organization","name":"Dotens Construction","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Freeport","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4e72a8e4467ed2b702a96bdf"},"url":"https://jobsearcher.com/jobs/4e72a8e4467ed2b702a96bdf"}}