{"schemaVersion":"jobsearcher.job.v1","id":"4d6cf9bf9ae4b291cf94ea3f","url":"https://jobsearcher.com/jobs/4d6cf9bf9ae4b291cf94ea3f","canonicalUrl":"https://jobsearcher.com/jobs/4d6cf9bf9ae4b291cf94ea3f","title":"Executive Admin","description":"Executive AssistantCambridge, MA (Hybrid / On-site) Position Type: Full-Time / In-personPay Range: 35-50/hr DOE Client Industry: Advanced Technology (Hardware, Robotics, & AI)Our firm has been retained by an innovative technology company in Cambridge, MA to find a highly organized, proactive, and tech-forward Executive Assistant. In this role, you will support the client's leadership team by managing complex calendars, coordinating international stakeholder relations, and streamlining operations. The ideal candidate thrives in a fast-paced hardware, robotics, or engineering-focused environment and embraces emerging productivity tools to optimize workflows.Key ResponsibilitiesCalendar & Scheduling: Manage complex calendars across multiple time zones, stakeholders, and shifting priorities.Meeting & Event Coordination: Organize internal/external meetings, board meetings, investor reviews, and leadership offsites.Logistics Management: Handle detailed agendas, logistics, meeting materials, and tracking follow-up actions.Travel Coordination: Arrange comprehensive domestic and international travel, including flights, lodging, and itineraries.Financial Administration: Track and process expense reports, invoices, and reimbursement requests using modern platforms.Business Communication: Prepare presentations, reports, documents, and cross-functional communications.Cross-Functional Collaboration: Partner with Operations, People, Finance, and Engineering teams to ensure business alignment.Tech Automation: Utilize AI tools and automation platforms to streamline scheduling, communication, and task management.Confidentiality: Handle sensitive business and investor information with absolute discretion and professionalism.Required QualificationsExperience: 3+ years supporting C-level executives, founders, or senior leadership teams.Industry Background: Experience working within a startup, tech, robotics, hardware, manufacturing, or engineering organization.Global Coordination: Proven experience managing cross-cultural or international stakeholder coordination.Tech Stack Proficiency: Mastery of Google Workspace, Microsoft Office, Slack, Zoom, and travel/expense management platforms.Future-Tech Savvy: High comfort level utilizing AI tools, automation platforms, and emerging productivity technologies.Communication: Exceptional written and verbal communication skills.Adaptability: Proven ability to prioritize competing demands and pivot quickly in a fast-paced environment.Mindset: Strong problem-solving skills, high attention to detail, and a hospitality-driven, customer-service approach.","company":"Thorndale Partners","rawCompany":"thorndale partners","city":"Somerville","state":"MA","isRemote":false,"isActive":false,"createdAt":"2026-06-27T03:56:32.669Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Admin","description":"Executive AssistantCambridge, MA (Hybrid / On-site) Position Type: Full-Time / In-personPay Range: 35-50/hr DOE Client Industry: Advanced Technology (Hardware, Robotics, & AI)Our firm has been retained by an innovative technology company in Cambridge, MA to find a highly organized, proactive, and tech-forward Executive Assistant. In this role, you will support the client's leadership team by managing complex calendars, coordinating international stakeholder relations, and streamlining operations. The ideal candidate thrives in a fast-paced hardware, robotics, or engineering-focused environment and embraces emerging productivity tools to optimize workflows.Key ResponsibilitiesCalendar & Scheduling: Manage complex calendars across multiple time zones, stakeholders, and shifting priorities.Meeting & Event Coordination: Organize internal/external meetings, board meetings, investor reviews, and leadership offsites.Logistics Management: Handle detailed agendas, logistics, meeting materials, and tracking follow-up actions.Travel Coordination: Arrange comprehensive domestic and international travel, including flights, lodging, and itineraries.Financial Administration: Track and process expense reports, invoices, and reimbursement requests using modern platforms.Business Communication: Prepare presentations, reports, documents, and cross-functional communications.Cross-Functional Collaboration: Partner with Operations, People, Finance, and Engineering teams to ensure business alignment.Tech Automation: Utilize AI tools and automation platforms to streamline scheduling, communication, and task management.Confidentiality: Handle sensitive business and investor information with absolute discretion and professionalism.Required QualificationsExperience: 3+ years supporting C-level executives, founders, or senior leadership teams.Industry Background: Experience working within a startup, tech, robotics, hardware, manufacturing, or engineering organization.Global Coordination: Proven experience managing cross-cultural or international stakeholder coordination.Tech Stack Proficiency: Mastery of Google Workspace, Microsoft Office, Slack, Zoom, and travel/expense management platforms.Future-Tech Savvy: High comfort level utilizing AI tools, automation platforms, and emerging productivity technologies.Communication: Exceptional written and verbal communication skills.Adaptability: Proven ability to prioritize competing demands and pivot quickly in a fast-paced environment.Mindset: Strong problem-solving skills, high attention to detail, and a hospitality-driven, customer-service approach.","datePosted":"2026-06-27T03:56:32.669Z","dateModified":"2026-06-27T03:56:32.669Z","hiringOrganization":{"@type":"Organization","name":"Thorndale Partners","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Somerville","addressRegion":"MA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4d6cf9bf9ae4b291cf94ea3f"},"url":"https://jobsearcher.com/jobs/4d6cf9bf9ae4b291cf94ea3f"}}