Human Resources Analyst

GENERAL PURPOSEUnder general supervision, participates in the full range of human resources programs ensuring compliance with City and federal employment related guidelines, with primary responsibility for overseeing employee development programs and initiatives, conducts research, investigates employee or applicant complaints; and performs other related duties.SUPERVISION RECEIVED/EXERCISEDWorks under the general supervision of the Director of Human Resources; supervises assigned administrative support personnel.DISTINGUISHING CHARACTERISTICS: This is the journey level in the Human Resources Analyst job series. This class may be distinguished from the lower (Specialist) level by the complexity and difficulty of work performed.Primary Duties And ResponsibilitiesThe following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation.The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.Supervises daily operations and work flow within area of responsibility; assists with preparation of City Council and Personnel Board agenda items and ensures that all documents (resolutions, ordinances, contracts and correspondence) are timely and complete. Supervises training activities for the City including the development of training, project management, and the selection and training of trainers.Identifies staff training and continuing education requirements through the use of surveys and interaction with City employees and management personnel.Develops and implements a comprehensive master training program based on identified needs.Selects and secures external training providers and/or develops training in accordance with staff training requirements.Coordinates, implements, and monitors internal and external training opportunities for City personnel; manages, evaluates, and reports on project development in relation to training.Develops, coordinates, and/or delivers subject-specific in-house training modules; selects on-staff trainers and develops course content, training objectives, and lesson plans. May conduct, coordinate, or supervise new employee orientation.Researches and investigates a variety of complaints, grievances, and charges and prepares responses. May counsel employees concerning personnel problems and other areas of the City’s personnel management program and services. Implements human resources policies and programs, audits human resources action requisitions and other human resources forms to ensure compliance with existing HR policies and procedures. Interprets civil service regulations, union contracts, federal guidelines and regulations, and human resources policies and procedures. May participate or assist in negotiations with recognized bargaining units by serving as a member of the City’s negotiating team; collecting and presenting data, conducting job audits, field inspections, and special investigations. Creates, maintains, and updates employment databases and files according to area of assignment. Prepares publications and procedure manuals.Investigates employee or applicant complaints or issues.Assists in the preparation and monitoring of the departmental budget.Assists with the selection, training, motivation and evaluation of Department personnel, provides or coordinates staff training; assigns and reviews work; works with employees to correct deficiencies; completes employee performance evaluations; implements discipline and termination procedures.May provide support and assistance in other human resources areas including recruiting, classification, compensation, benefits and labor relations.Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of human resource management.Performs related duties and responsibilities as assigned.Minimum QualificationsEducation and Experience:Possession of a Bachelor's degree from an accredited college or university with major course work in Human Resource Management, Business Administration or a related field; AND three (3) years of human resources management experience with experience in employee development programs preferred; OR an equivalent combination of education and experience.Required Licenses Or CertificationsMust possess a valid California Class C Driver's License.Required Knowledge OfTheory, principles and practices of contemporary human resource management including adult learning principles.City Code, City Ordinances, Standard Operating Manual, personnel policies and procedures, and Memoranda of Understanding provisions.Instructional design and methods used to develop/present training programs.Processes for monitoring and evaluating staff training programs and activities.Methods for identifying and facilitating staff development opportunities.Processes for developing and administering budgets.Computer hardware, software and peripherals related to area of assignment. Record keeping and file maintenance methods, practices and procedures. Modern office practices and procedures, including business correspondence, record-keeping systems, and office equipment.Required Skill InOverseeing and coordinating staff training and development activities within a large library system.Identifying staff training, development, and continuing education requirements.Developing, coordinating, and delivering in-house training modules. Identifying, selecting, and securing external training providers.Utilizing online training calendars and training newsletters to communicate training opportunities.Exercising diplomacy, tact, and good judgment consistently; maintaining confidentiality.Meeting and communicating with the public in situations requiring tact and poise.Operating a personal computer utilizing standard and specialized software.Communicating effectively in both verbal and written form.Establishing and maintaining effective working relationships with staff, City departments, elected officials, outside agencies, union officials, and the general public.Physical Demands / Work EnvironmentWork is primarily performed indoors in a standard office environment.Work requires frequent light lifting, sorting, filing and typing.Moderate finger dexterity and near vision is required.May be exposed to minor amounts of dust and occasional sounds of office equipment running.Internal applicants must use their personal email to apply, as City of Compton work emails will not be accepted for job applications. While we cannot prevent applicants from using their work email, the City is not responsible for missed communications due to system outages, firewall restrictions, employee leave, or any other technical or accessibility issues affecting City email accounts.EXAMINATIONThe purpose of this examination is to establish an eligible list from which vacant position(s) may be filled.Only the most qualified candidates will be invited to participate in the examination and interview process.Phase one (1) is a written examination (weighted 50%) which will measure all or portions of the above knowledge, and skills. Phase two (2) is an oral examination (weighted 50%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability. The oral examination may include graded simulation exercises, writing exercises, and oral presentations. A passing score for each phase is 70%. Each candidate will be notified via mail or e-mail.The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination.GENERAL INFORMATION TO EXAMINATION APPLICANTSThe City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services.Applicants with disabilities who require special testing arrangements must give advanced notice to the Human Resources Department prior to the final filing date.ELIGIBLE LISTSRecruitment may be conducted on an (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s).Please NoteAll permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only.Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one (1) vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval.EXAMINATION APPEAL PROCEDUREA candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal. The Personnel Board will consider appeals from the decisions and ratings of qualifications appraisals (interview) boards if such appeals meet the conditions described in the Personnel Rules and Regulations (Section 6.8).EXAMINATION RECORDSAll examination papers, including the employment application, resume, and other attachments submitted by candidates are the property of the Personnel Board and are confidential records which may be open to inspection only for purposes and under conditions established by the Personnel Board.VETERAN’S PREFERENCEIn all entrance examinations (open-competitive only) for positions in the Classified Service, veterans who served in the armed forces of the United States during time(s) of war, and who attain an overall passing score in the examination are allowed additional preferential credit in accordance with the Personnel Rules and Regulations. In order to claim veterans' credit, the applicant must submit proof of service and honorable discharge (showing specific dates of service) on a U.S. Military form (DD-214) at the time of application or not later than the final filing date for the examination.Fringe BenefitsThe City's comprehensive fringe benefits program includes: retirement (Public Employees' Retirement System), medical, dental, life and vision insurances, deferred compensation, sick and vacation leaves, after-hours education reimbursement, ride share program, uniform allowance and other provisions.Why Work for the City of Compton?BenefitsWe are proud to offer a competitive and comprehensive benefits package designed to support your well-being, financial security, and career growth, including:CalPERS Retirement– Secure pension through the California Public Employees’ Retirement SystemLifetime Medical Coverage for Retirees– Fully funded by the City after 5 years of service with CalPersCalPERS Health Benefits Program– Choice of 10 health plans, with City-paid premiums for employees and eligible dependents (up to the annual Kaiser family rate)Employer-Paid Vision and Dental Insurance– For both employees and eligible dependentsEmployer-Paid Life Insurance– Offered through UNUMFlexible Spending Accounts (FSA)– For healthcare and dependent care expenses through American FidelityEmployee-Sponsored Supplemental Benefits– Optional coverage such as life, disability, and accident insuranceGenerous Paid Time Off– Vacation, sick leave, and 16* paid holidays per year4/10 Flexible Work Schedule– Most Administrative roles based at City Hall enjoy a 4-day workweek, with Fridays off*Educational Reimbursement– Up to $3,000 per fiscal year for tuition and booksEmployee Assistance Program (EAP)– Confidential services for personal and professional supportProfessional Development Opportunities– Ongoing training and career growth resourcesTotal number of holidays are subject to change based on the fiscal year.City Hall is closed on Fridays. Please contact HR to confirm if the position you're interested in follows a 4/10 schedule.01What is the highest level of education you possess? Please note that if you possess an associate's degree or higher in a related field, proof must be attached to your application for validation.High School Diploma or equivalentAssociate's degree in human resources management, Business Administration, or related fieldBachelor's degree in human resources management, Business Administration, or related fieldMaster's degree in human resources management, Business Administration, or related fieldNone of the above02How many years of Human Resources Management experience, including experience in employee development programs do you have? Please note this experience must be clearly outlined in your application.Less than one (1) yearOne (1) to two (2) yearsThree (3) to four (4) yearsFive (5) to six (6) yearsSeven (7) or more years03Elaborate on your previous and/or current work experience in human resources management. Please be sure to include in your response the position title, agency name, and dates in which you acquired this experience. A complete and detailed answer is required as part of your application.04Do you possess a valid California Class C Driver's License?YesNo05Are you a current, permanent employee at the City of Compton? (This excludes individuals currently on probation.)YesNo06Do you have any relatives employed by the City of Compton? If you have any relatives that work for the City of Compton, please indicate their name. If you do not, please type in N/A.07This brings you to the end of your application. Before submitting your application, please make sure you have done the following: 1. Read the entire job description and understand the position you are applying for. 2. Read the Minimum Qualifications and clearly state your relevant experience and education on your application; including any licenses and/or certificates if applicable. (Note: resumes will not be reviewed in lieu of a completed application.) 3. Attach any proof of education, licenses and/or certificates if applicable. 4. Completed all sections of the application and answered all questions thoroughly.I certify that I have read this notice and understand the instructions provided. Required Question