Department Assistant III

495590 Full-Time Office of Vice Provost Add to favorites View favorites Department: Office of Planning and Assessment (OPA) and Center for Faculty Development (CFD) Salary: Commensurate with education and experience. Description: The Department Assistant III is responsible for providing a variety of senior level administrative, clerical, and financial support to the Office of Planning and Assessment (OPA) and the Center for Faculty Development (CFD). Work involves maintaining and disseminating confidential information, routine business operations, processing travel documentation, accounting/budgetary related issues, and overseeing the coordination of events and programs. This position assists with customer-oriented services and supervising student workers. Duties: Responsible for providing general administrative support to the area or department. Oversees reception desk operations. Creates and produces special presentations and information such as agendas, packets, and overheads. Prepares and processes all accounting documents including vouchers, purchase requests, and travel related paperwork. Reconciles monthly departmental accounts. Oversees cost centers and maintains current budget information. Creates, updates, and maintains departmental databases/websites and prepares recurring reports. Assists in training student workers. Assists with the coordination and implementation of special events, projects, and programs. Processes personnel and payroll actions and documents such as electronic Personnel Action Request Forms (ePARs), Position Request Forms (ePRFs) and performs related duties as assigned. Required Qualifications: High School diploma or General Equivalency Diploma (GED) in general studies. Seven years of business or clerical experience. Knowledge, Skills, and Abilities: Knowledge of State of Texas reporting forms. Knowledge of accounting, financial management, and HR processes within a higher education environment. Knowledge of Microsoft Suite (Word, Excel, etc.) and communication technologies (Outlook, Constant Contact, web design, etc.). Competent oral and written communication skills. Proficient organizational skills. Ability to prioritize assignments, meet deadlines and handle interruptions. Ability to work independently with minimal supervision. Ability to maintain confidentiality. All positions at the University of Houston-System are security sensitive and will require a criminal history check. The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.