Business Services Coordinator

Job Description We are seeking a highly organized, proactive, and service‐oriented Business Services Coordinator to support our Event Services team. This role plays a critical part in ensuring the smooth execution of markets and events by coordinating temporary exhibitors, managing signage and facilities processes, maintaining operational data, and supporting on‐site event operations.If you thrive in a fast‐paced environment, enjoy cross‐department collaboration, and excel at managing multiple operational workflows, we’d love to meet you.Temporary Exhibitor ManagementAssist with onboarding communications for temporary exhibitors, including operational expectations, hallway and common area standards, and market procedures.Assist with creation and administration of temporary exhibitor lease agreements for all markets.Coordinate temporary exhibitor operational needs including booth identification signage, exhibitor kit resources, and communication materials.Assist with food permit coordination and compliance for temporary exhibitors during major markets such as Total Home & Gift Market.Assist with distribution of temporary exhibitor maps from Map Your Show (MYS) to internal departments and operational teams to support show readiness.Maintain exhibitor communication templates such as booth package reminders, electrical order reminders, and policy notifications.Building & Showroom Signage ManagementOversee the planning, coordination, and implementation of building and showroom signage to support tenants, exhibitors, and market operations.Manage building and showroom signage requests for tenants and exhibitors.Coordinate signage production and installation with external vendors such as GES.Ensure signage projects are completed on schedule and within budget parameters.Coordinate booth identification signage for temporary exhibitors during market events.Support signage planning related to event operations, wayfinding, and temporary market areas.Facility Coordination & Work OrdersEnsure showrooms are operationally ready through inspections, coordination, and work order management while supporting operational departments with access control and showroom storage agreements.Conduct routine showroom inspections to identify maintenance, operational, or setup needs.Initiate, coordinate and create UpKeep work orders with internal departments to address facility requirements.Monitor progress and completion of work orders to support timely resolution prior to operational deadlines.Coordinate with operational departments on lock changes and key access updates as needed.Assist with the administration and tracking of permanent and temporary showroom storage agreements.Work with multiple departments and stakeholders to follow established processes and maintain communication across teams.Insurance & Contractor ComplianceManage exhibitor and contractor compliance requirements to support safe and compliant operations.Review and verify third-party insurance certificates to ensure compliance with company policies and legal requirements.Respond to exhibitor and contractor insurance inquiries and provide guidance regarding compliance requirements.Maintain organized insurance records and approved contractor lists for auditing and operational reference.Monitor Exhibitor Appointed Contractors (EAC) to ensure policies and procedures are followed within temporary and showroom spaces.Data & Operational Systems ManagementMaintain accurate data across internal systems that support event planning, exhibitor coordination, and operational reporting.Update Oracle systems with exhibitor and event information from Map Your Show (MYS).Maintain accurate exhibitor and event records within the Unity database.Support internal departments with accurate exhibitor and event information as needed for operational planning.Event/Market Operations SupportProvide operational and administrative support during markets and major events.Assist with preparation and distribution of buyer’s guides for Apparel/Accessories and AETA events.Process lease agreements and payments for tenants, including Dillard’s.Provide Show Office support during markets including welcome letters and operational assistance.Coordinate IT requests, including Wi-Fi needs for temporary exhibitor areas.Additional ResponsibilitiesAssist with departmental initiatives and operational projects as needed.Support continuous improvement of operational processes across Event Services.Perform additional duties as assigned to ensure efficient market and event operations.Qualifications3+ years of experience in event operations, facilities coordination, or administrative services.Strong communication and organizational skills.Ability to work cross‐functionally with multiple stakeholders.Experience with Oracle, Unity, or similar operational systems is a plus.Company DescriptionDallas Market Center is a global business-to-business trade center and the leading wholesale marketplace in North America connecting retailers and interior designers with top manufacturers in home decor, furniture, gifts, lighting and fashion. Inside its dynamic, five million square foot campus near downtown Dallas, nearly 200,000 customers from all 50 states and 85 countries seek industry trends, business education and new products via open-daily showrooms and from exhibitors participating in trade events held throughout the year.If the following job requirements and experience match your skills, please ensure you apply promptly.Benefits• Medical, Dental, Vision, and Pet Insurance• Life and AD&D Insurance at no cost• 401(k) with company match• Paid time off and holidays• Employee discounts at food outlets onsite, including Starbucks• Wellness offerings such as flu shot clinics and CPR certification• Free, covered parking with secure card access• Access to private events such as trade shows, sample sales, and seminarsCompany DescriptionDallas Market Center is a global business-to-business trade center and the leading wholesale marketplace in North America connecting retailers and interior designers with top manufacturers in home decor, furniture, gifts, lighting and fashion. xaygatp Inside its dynamic, five million square foot campus near downtown Dallas, nearly 200,000 customers from all 50 states and 85 countries seek industry trends, business education and new products via open-daily showrooms and from exhibitors participating in trade events held throughout the year. Benefits • Medical, Dental, Vision, and Pet Insurance • Life and AD&D Insurance at no cost • 401(k) with company match • Paid time off and holidays • Employee discounts at food outlets onsite, including Starbucks • Wellness offerings such as flu shot clinics and CPR certification • Free, covered parking with secure card access • Access to private events such as trade shows, sample sales, and seminars