{"schemaVersion":"jobsearcher.job.v1","id":"4adfd2d7249b6285a9982c41","url":"https://jobsearcher.com/jobs/4adfd2d7249b6285a9982c41","canonicalUrl":"https://jobsearcher.com/jobs/4adfd2d7249b6285a9982c41","title":"Admissions Coordinator","description":"Position: Admissions Coordinator\nLocation: Remote\nCompany: Pompa Program\nAbout Pompa Program:\nAre you ready to join a highly motivated and rapidly growing team that is passionate about helping people with their health? Look no further than Pompa Program! Headquartered in Draper, UT and over 300 team members nationwide, we have an answer to many of the health issues that the world is facing today. We are a faith-based, mission-driven company who is on a mission to empower people to take control of their health and get their lives back. Our team is incredibly aligned, and we firmly believe in the body's amazing God-given ability to heal itself. If you share our passion for improving people's health and believe in the incredible potential of the human body, then apply to be a part of something truly special.\nAbout the role:\nThe Admissions Coordinator serves as a dedicated assistant to the Health Advisors, providing high-level operational and client support throughout the admissions and consultation process. This is a client-facing role responsible for calendar management, client preparedness, and maintaining seamless communication flow between clients and Health Advisors. You will focus on high volume text messages, confirming appointments, and calendar management.\nThe Admissions Coordinator ensures that clients are properly scheduled, qualified, emotionally prepared, and fully equipped prior to meeting with their Health Advisor. By managing logistics, reinforcing confidence in the advisor, and gathering early-stage client insights, this role allows Health Advisors to focus fully on delivering high-quality consultations.\nWhile the Direct Messenger Admissions Coordinator does not diagnose or provide medical advice, they play a critical role in preparation, coordination, and continuity of care. Through proactive communication, CRM management, and close collaboration with the Health Advisors, this position ensures that each client arrives prepared, confident, and supported — and that advisors have the necessary information to conduct impactful, efficient consultations.\nKey Responsibilities\n1. Calendar & Booking Management\nActively monitor Health Advisor calendars to ensure appointments are accurately scheduled, confirmed, and balanced.\n\nReview upcoming consultations for correct timing, time zones, appointment type, and attendee details. Proactively reorganize, reschedule, or adjust bookings when conflicts, missing requirements, or client availability issues arise. Protect Health Advisor time by resolving scheduling issues ahead of appointments whenever possible.\n2. Client Readiness & Non-Negotiables\nConfirm that all required pre-appointment steps are completed prior to the Health Advisor session.\n\nIdentify missing forms, incomplete registrations, or readiness gaps and take timely action to resolve them. Clearly communicate non-negotiable requirements needed for a consultation to proceed. Flag unqualified or unprepared appointments and coordinate next steps with the appropriate teams.\n3. Light Pain Discovery & Client Context (Level 1–2)\nConduct light, early-stage pain discovery to understand the client's primary concerns, motivations, and goals at a high level.\n\nCapture surface-level symptoms, frustrations, and desired outcomes without diagnosing or advising. Document relevant insights clearly in the CRM so Health Advisors have meaningful context prior to the call. Help ensure Health Advisors are not walking into consultations “cold.”\n4. Client Communication, Confidence Building & Advisor Edification\nCommunicate with clients via text, phone, and email to confirm attendance, readiness, and expectations.\n\nHelp clients feel at ease by explaining what to expect during their consultation.\nEdify the assigned Health Advisor by reinforcing their role, expertise, and ability to guide the client, building trust and confidence before the appointment.\n\nReduce last-minute cancellations and no-shows through timely follow-up, reassurance, and clarity.\n5. Health Advisor Support & Ongoing Communication\nMaintain frequent, clear communication with Health Advisors regarding client readiness, scheduling changes, and key insights.\n\nAssist Health Advisors with client management matters by ensuring accurate information, notes, and follow-ups are in place. Serve as a communication bridge between Advisors, Admissions, and Operations to ensure continuity and alignment.\n6. Systems, CRM & Communication Proficiency\nMaintain accurate, detailed notes in HubSpot and related systems.\n\nTrack appointment status, confirmations, changes, and client readiness indicators.\nDemonstrate strong proficiency in texting, calling, and CRM management, ensuring all client interactions are documented properly.\n\nUse approved communication tools and workflows to support consistency and compliance.\n7. Show Rate Protection & Escalation\nIdentify and flag non-responsive or high-risk appointments as PRIORITY for phone follow-up.\n\nWork closely with the Priority Call Specialist to ensure urgent outreach is completed promptly. Proactively address potential no-shows within the next 48 hours.\nMaintain a revenue-protection mindset when managing readiness and scheduling.\n\nSuccess Indicators\nClients arrive prepared, informed, and confident for their consultation\n\nHealth Advisors feel supported and well-informed prior to each call Minimal same-day cancellations or scheduling disruptions Accurate, timely CRM documentation\nStrong calendar integrity and proactive issue resolution\n\nQualifications\nStrong organizational and time-management skills\n\nExperience in client coordination, scheduling, or support roles preferred Comfort working in CRM systems and digital communication tools Confident, warm, and professional communication style High attention to detail and follow-through Ability to gather and document client information without advising or diagnosing\nWork Expectations\nFully remote role requiring reliable internet and a quiet work environment\n\nAvailability during assigned shift coverage.\nShift options: Tuesday-Saturday 9am-5pm ET or Sunday-Thursday 12pm-8pm ET Consistent adherence to workflows, deadlines, and communication standards\nParticipation in weekly check-ins and operational reviews\n\nCompensation: $15 per hour plus $25 per \"Close\" On-Target Earnings (OTE): Potential total compensation between$65,000 – $85,000 annually\nSchedule: Full-Time (40 hours/week)\nShift Options: Sunday-Thursday 12pm-8pm EST or Tuesday-Saturday 9am-5pm EST.\n\nWhy Join Us?\nBe part of a company that is transforming lives and empowering people to take control of their health.\nWork with a team that is aligned, purpose-driven, and committed to making a real impact.\nCompetitive salary and benefits package.\nPTO and paid company holidays.\nHealth, Dental, Vision, Life Insurance options.\nOpportunities for professional growth and career advancement.\nRemote work environment.\nWe are a rapidly growing company with a passionate team dedicated to making a difference in people's lives. If you are looking for a new challenge and an opportunity to make a difference, we encourage you to apply.\n\nCurrently we are only open to remote employees residing in the following states: AZ, CT, FL, GA, ID, IN, KY, ME, MI, MN, MO, NC, NE, NM, OH, OK, SC, TN, TX, UT, VA, WY\n\nPompa Program is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.\n\nAny information you submit to Pompa Program as part of your application will be processed per the Company's privacy policy and applicable law.\n\nAll Pompa Program interviews are conducted via video or phone. You will never be asked to download Microsoft Teams or interviewed by text.\n\nPompa Program does not accept unsolicited resumes from employment agencies.","company":"Pompa Program","rawCompany":"pompa program","city":"Austin","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-04-09T09:02:05.776Z","occupations":[{"code":"43-6013.00","title":"Medical Secretaries and Administrative Assistants","slug":"medical-secretaries-and-administrative-assistants"},{"code":"29-2099.08","title":"Patient Representatives","slug":"patient-representatives"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"621399","title":"Offices of All Other Miscellaneous Health Practitioners","slug":"offices-of-all-other-miscellaneous-health-practitioners"},{"code":"621999","title":"All Other Miscellaneous Ambulatory Health Care Services","slug":"all-other-miscellaneous-ambulatory-health-care-services"},{"code":"621498","title":"All Other Outpatient Care Centers","slug":"all-other-outpatient-care-centers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Admissions Coordinator","description":"Position: Admissions Coordinator\nLocation: Remote\nCompany: Pompa Program\nAbout Pompa Program:\nAre you ready to join a highly motivated and rapidly growing team that is passionate about helping people with their health? Look no further than Pompa Program! Headquartered in Draper, UT and over 300 team members nationwide, we have an answer to many of the health issues that the world is facing today. We are a faith-based, mission-driven company who is on a mission to empower people to take control of their health and get their lives back. Our team is incredibly aligned, and we firmly believe in the body's amazing God-given ability to heal itself. If you share our passion for improving people's health and believe in the incredible potential of the human body, then apply to be a part of something truly special.\nAbout the role:\nThe Admissions Coordinator serves as a dedicated assistant to the Health Advisors, providing high-level operational and client support throughout the admissions and consultation process. This is a client-facing role responsible for calendar management, client preparedness, and maintaining seamless communication flow between clients and Health Advisors. You will focus on high volume text messages, confirming appointments, and calendar management.\nThe Admissions Coordinator ensures that clients are properly scheduled, qualified, emotionally prepared, and fully equipped prior to meeting with their Health Advisor. By managing logistics, reinforcing confidence in the advisor, and gathering early-stage client insights, this role allows Health Advisors to focus fully on delivering high-quality consultations.\nWhile the Direct Messenger Admissions Coordinator does not diagnose or provide medical advice, they play a critical role in preparation, coordination, and continuity of care. Through proactive communication, CRM management, and close collaboration with the Health Advisors, this position ensures that each client arrives prepared, confident, and supported — and that advisors have the necessary information to conduct impactful, efficient consultations.\nKey Responsibilities\n1. Calendar & Booking Management\nActively monitor Health Advisor calendars to ensure appointments are accurately scheduled, confirmed, and balanced.\n\nReview upcoming consultations for correct timing, time zones, appointment type, and attendee details. Proactively reorganize, reschedule, or adjust bookings when conflicts, missing requirements, or client availability issues arise. Protect Health Advisor time by resolving scheduling issues ahead of appointments whenever possible.\n2. Client Readiness & Non-Negotiables\nConfirm that all required pre-appointment steps are completed prior to the Health Advisor session.\n\nIdentify missing forms, incomplete registrations, or readiness gaps and take timely action to resolve them. Clearly communicate non-negotiable requirements needed for a consultation to proceed. Flag unqualified or unprepared appointments and coordinate next steps with the appropriate teams.\n3. Light Pain Discovery & Client Context (Level 1–2)\nConduct light, early-stage pain discovery to understand the client's primary concerns, motivations, and goals at a high level.\n\nCapture surface-level symptoms, frustrations, and desired outcomes without diagnosing or advising. Document relevant insights clearly in the CRM so Health Advisors have meaningful context prior to the call. Help ensure Health Advisors are not walking into consultations “cold.”\n4. Client Communication, Confidence Building & Advisor Edification\nCommunicate with clients via text, phone, and email to confirm attendance, readiness, and expectations.\n\nHelp clients feel at ease by explaining what to expect during their consultation.\nEdify the assigned Health Advisor by reinforcing their role, expertise, and ability to guide the client, building trust and confidence before the appointment.\n\nReduce last-minute cancellations and no-shows through timely follow-up, reassurance, and clarity.\n5. Health Advisor Support & Ongoing Communication\nMaintain frequent, clear communication with Health Advisors regarding client readiness, scheduling changes, and key insights.\n\nAssist Health Advisors with client management matters by ensuring accurate information, notes, and follow-ups are in place. Serve as a communication bridge between Advisors, Admissions, and Operations to ensure continuity and alignment.\n6. Systems, CRM & Communication Proficiency\nMaintain accurate, detailed notes in HubSpot and related systems.\n\nTrack appointment status, confirmations, changes, and client readiness indicators.\nDemonstrate strong proficiency in texting, calling, and CRM management, ensuring all client interactions are documented properly.\n\nUse approved communication tools and workflows to support consistency and compliance.\n7. Show Rate Protection & Escalation\nIdentify and flag non-responsive or high-risk appointments as PRIORITY for phone follow-up.\n\nWork closely with the Priority Call Specialist to ensure urgent outreach is completed promptly. Proactively address potential no-shows within the next 48 hours.\nMaintain a revenue-protection mindset when managing readiness and scheduling.\n\nSuccess Indicators\nClients arrive prepared, informed, and confident for their consultation\n\nHealth Advisors feel supported and well-informed prior to each call Minimal same-day cancellations or scheduling disruptions Accurate, timely CRM documentation\nStrong calendar integrity and proactive issue resolution\n\nQualifications\nStrong organizational and time-management skills\n\nExperience in client coordination, scheduling, or support roles preferred Comfort working in CRM systems and digital communication tools Confident, warm, and professional communication style High attention to detail and follow-through Ability to gather and document client information without advising or diagnosing\nWork Expectations\nFully remote role requiring reliable internet and a quiet work environment\n\nAvailability during assigned shift coverage.\nShift options: Tuesday-Saturday 9am-5pm ET or Sunday-Thursday 12pm-8pm ET Consistent adherence to workflows, deadlines, and communication standards\nParticipation in weekly check-ins and operational reviews\n\nCompensation: $15 per hour plus $25 per \"Close\" On-Target Earnings (OTE): Potential total compensation between$65,000 – $85,000 annually\nSchedule: Full-Time (40 hours/week)\nShift Options: Sunday-Thursday 12pm-8pm EST or Tuesday-Saturday 9am-5pm EST.\n\nWhy Join Us?\nBe part of a company that is transforming lives and empowering people to take control of their health.\nWork with a team that is aligned, purpose-driven, and committed to making a real impact.\nCompetitive salary and benefits package.\nPTO and paid company holidays.\nHealth, Dental, Vision, Life Insurance options.\nOpportunities for professional growth and career advancement.\nRemote work environment.\nWe are a rapidly growing company with a passionate team dedicated to making a difference in people's lives. If you are looking for a new challenge and an opportunity to make a difference, we encourage you to apply.\n\nCurrently we are only open to remote employees residing in the following states: AZ, CT, FL, GA, ID, IN, KY, ME, MI, MN, MO, NC, NE, NM, OH, OK, SC, TN, TX, UT, VA, WY\n\nPompa Program is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.\n\nAny information you submit to Pompa Program as part of your application will be processed per the Company's privacy policy and applicable law.\n\nAll Pompa Program interviews are conducted via video or phone. You will never be asked to download Microsoft Teams or interviewed by text.\n\nPompa Program does not accept unsolicited resumes from employment agencies.","datePosted":"2026-04-09T09:02:05.776Z","dateModified":"2026-04-09T09:02:05.776Z","hiringOrganization":{"@type":"Organization","name":"Pompa Program","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Austin","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4adfd2d7249b6285a9982c41"},"url":"https://jobsearcher.com/jobs/4adfd2d7249b6285a9982c41"}}