Production Assistant

What are you going to do?Administrative SupportProvide direct administrative support to the Director of Production and Assembly leadership teamManage calendars, meetings, and scheduling for production-related activitiesPrepare and distribute meeting agendas, notes, and follow-up action itemsMaintain organized records, files, and documentation (digital and physical) Production & Assembly CoordinationTrack work orders, job statuses, and assembly progress as needed. Support coordination between assembly, warehouse, and works office.Help ensure documentation (assembly instructions, checklists, drawings) is up to date and accessible.Data Tracking & ReportingMaintain production reports, KPI tracking, and daily/weekly summaries Enter and update data in systems (ERP, SAP, or internal tracking tools like 24FlowAssist in preparing reports for leadership meetings and operational reviewsManage time keeping for production associates Training & Onboarding SupportCoordinate onboarding schedules for new assembly team members Prepare training materials and assist with session logistics.Communication & Cross-Functional SupportAct as a point of contact between assembly, HR, warehouse, and management Assist in drafting internal communications, updates, and announcements. Support coordination with external vendors or contractors when needed Office & Operational SupportOrder and manage office and shop administrative supplies.Support organization of workspaces, documentation boards, and communication boards Assist with audits, safety documentation, and compliance tracking.We askHigh school diploma or equivalent2+ years of administrative support experience (manufacturing or production environment preferred)Strong organizational and time management skillsProficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)Strong communication skills (written and verbal)Preferred Experience supporting production or assembly operations Familiarity with ERP systems (SAP, 24Flow, or similar)We offerFlextime policyPaid Time Off (i.e., PTO) that can be used as it’s accruedPaid Leave DaysPaid Holidays effective date of hireMedical insurance (i.e., three plans available, PPO, HMO*, and PPO with HSA) effective date of hireDental careVision care100% Voortman USA LLC paid life insuranceAdditional voluntary life insurance option100% Voortman USA LLC paid short-term disability50/50 premium split between Voortman USA LLC and employee for long-term disability (i.e., LTD)401K plan available with Company contributionAbout VoortmanJoin Voortman – Moving to Our New Production Facility and Offices in April 2026Voortman is growing and we’re preparing to move into our brand-new Production Facility and Offices in April 2026. With over 70 team members currently based in Fresno and Monee, this relocation marks a major step forward in our commitment to serving customers across North America and investing in the future of our workforce.As part of a global organization headquartered in the Netherlands with more than 750 employees, Voortman is a leader in designing and building advanced CNC steel processing machines, developing intelligent software solutions, and delivering outstanding customer service.This move reflects our long-term vision for growth, innovation, and excellence. We’re actively recruiting driven individuals who want to be part of a forward-thinking team shaping the future of steel processing.Be part of our next chapter. Grow with Voortman.