{"schemaVersion":"jobsearcher.job.v1","id":"484b48c4a29cc8747f6b29b9","url":"https://jobsearcher.com/jobs/484b48c4a29cc8747f6b29b9","canonicalUrl":"https://jobsearcher.com/jobs/484b48c4a29cc8747f6b29b9","title":"Operations Coordinator","description":"Operations CoordinatorThe Operations Coordinator supports the day-to-day operations of a Public Sector organization, supporting the Professional Services portfolio and project delivery teams, and reports to the Director of Operations. The role coordinates schedules and logistics, maintains and analyzes data, supports project management, assists with documentation and compliance activities, and helps resolve administrative issues to sustain efficient workflows and business continuity. The Coordinator partners closely with the Operations Support Specialist, program and project managers, finance, HR, and payroll, and cross-functional delivery teams.\r\nResponsibilitiesThe following statements describe the principal functions of this job and its scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or provide relief, equalize peak work periods, or otherwise balance the workload.\r\nEmployee Support Functions\r\nEngage and interface with HR and Payroll for issue resolution and administrative maintenance for the broader team (timecards, pay, benefits, access)\r\nServe as backup point of contact for timecard processing issues and coordinate with Finance on task codes and cost transfers\r\nAssist with policy identification, application, and interpretation (employee handbook, PMPs) and dissemination of goals/alignment\r\nSupport resolution of access and license requests (ADP, Intranet, O365, email, ERP, Power BI)\r\nCoordinate schedules, meetings, agendas, and action-item follow-up; facilitate information flow among stakeholders\r\nProgram and Sector Support Functions\r\nTrack key performance indicators (KPIs)/metrics, monitor performance and raise compliance concerns for attention and resolution\r\nAssist with CMMI and other compliance activities; maintain documentation and records on SharePoint\r\nAssist in organizing and managing contract activities\r\nCreate and maintain basic Microsoft Project schedules and Work Breakdown Structures (WBS) under guidance\r\nTranslate contract and SOW requirements into updates for WBS, templates, and standards as directed\r\nStaff Support\r\nDraft and edit position descriptions and job requisitions; coordinate resume alignment to required qualifications\r\nSupport onboarding/offboarding processes; review offers for accuracy, track onboarding requirements, timelines, and progress to completion\r\nCreate and maintain team rosters and organizational charts; ensure distribution lists are current\r\nSupport employee change process, including notice letters and required HR and administrative actions\r\nSupport maintenance or ERP memorized entries for new hires, new charge codes, new projects, project changes, and program updates\r\nEnsure new employee processes are consistently executed and completed\r\nFinance and Other\r\nReview, normalize, and analyze data sets to support monthly, quarterly, and annual compliance, reporting, and audit activities; build Excel-based summaries\r\nProvide support for Directors, Portfolio Manager, Program and Project Managers to ensure alignment of service delivery practices across contracts for consistency and alignment with corporate objectives\r\nIdentify operational issues, troubleshoot system or process errors, and escalate concerns when necessary\r\nAdd updates to Incident Log (Ops Review and CMMI compliance)\r\nMaintain Outlook distribution lists to ensure all add/delete actions taken (quarterly/in process)\r\nMaintain and post Org Charts (Visio/PDF) to SharePoint, PMPs, and other document asset repositories\r\nDocument and publish weekly operations coordination notes and minutes; update incident logs and repositories\r\nIdentify opportunities to streamline processes, reduce costs, and improve the operational environment\r\nQualificationsFour (4) years of combined project/operations support experience or equivalent education plus experience\r\nStrong organizational and time management skills with the ability to prioritize and multitask in a fast-paced environment\r\nExcellent verbal and written communication and interpersonal abilities; strong customer service orientation\r\nProficiency with Microsoft Office (Excel, Word, PowerPoint), SharePoint, and project management tools (MS Project); Visio and Power BI a plus\r\nWorking knowledge of operational processes (policies, onboarding, timekeeping, expense workflows, invoicing, procurement)\r\nAnalytical mindset with attention to detail; capable of collecting, normalizing, and interpreting data (pivot tables, lookups, formulas)\r\nCan-do attitude; self-starter who works independently and collaboratively\r\nEDUCATION\r\nAssociate's degree in Business Administration or related field preferred, or an equivalent combination of education and experience\r\nSPECIAL SKILLS (IF APPLICABLE)\r\nProject coordination experience with exposure to operations and support systems\r\nAdvanced proficiency in Microsoft Office for documentation and analysis; Visio for org charts and process diagrams; MS Project for WBS and planning\r\nCompany OverviewVision Technologies is a national commercial and federal systems integrator. Our seasoned staff has keen insight into trends and emerging technologies that are changing the way we work, communicate, and protect our society. We offer design, installation, support and project management for Distributed Antenna Systems, Passive Optical Networking, voice/data, wireless systems, security, audio visual, data center services, and video teleconferencing delivering powerful IP-centric, integrated solutions that get results. Vision Technologies is an equal opportunity employer: disability/veteran.","company":"Vision Technologies","rawCompany":"vision technologies","city":"Chantilly","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-04-09T08:10:47.627Z","occupations":[{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"}],"industries":[{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations Coordinator","description":"Operations CoordinatorThe Operations Coordinator supports the day-to-day operations of a Public Sector organization, supporting the Professional Services portfolio and project delivery teams, and reports to the Director of Operations. The role coordinates schedules and logistics, maintains and analyzes data, supports project management, assists with documentation and compliance activities, and helps resolve administrative issues to sustain efficient workflows and business continuity. The Coordinator partners closely with the Operations Support Specialist, program and project managers, finance, HR, and payroll, and cross-functional delivery teams.\r\nResponsibilitiesThe following statements describe the principal functions of this job and its scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or provide relief, equalize peak work periods, or otherwise balance the workload.\r\nEmployee Support Functions\r\nEngage and interface with HR and Payroll for issue resolution and administrative maintenance for the broader team (timecards, pay, benefits, access)\r\nServe as backup point of contact for timecard processing issues and coordinate with Finance on task codes and cost transfers\r\nAssist with policy identification, application, and interpretation (employee handbook, PMPs) and dissemination of goals/alignment\r\nSupport resolution of access and license requests (ADP, Intranet, O365, email, ERP, Power BI)\r\nCoordinate schedules, meetings, agendas, and action-item follow-up; facilitate information flow among stakeholders\r\nProgram and Sector Support Functions\r\nTrack key performance indicators (KPIs)/metrics, monitor performance and raise compliance concerns for attention and resolution\r\nAssist with CMMI and other compliance activities; maintain documentation and records on SharePoint\r\nAssist in organizing and managing contract activities\r\nCreate and maintain basic Microsoft Project schedules and Work Breakdown Structures (WBS) under guidance\r\nTranslate contract and SOW requirements into updates for WBS, templates, and standards as directed\r\nStaff Support\r\nDraft and edit position descriptions and job requisitions; coordinate resume alignment to required qualifications\r\nSupport onboarding/offboarding processes; review offers for accuracy, track onboarding requirements, timelines, and progress to completion\r\nCreate and maintain team rosters and organizational charts; ensure distribution lists are current\r\nSupport employee change process, including notice letters and required HR and administrative actions\r\nSupport maintenance or ERP memorized entries for new hires, new charge codes, new projects, project changes, and program updates\r\nEnsure new employee processes are consistently executed and completed\r\nFinance and Other\r\nReview, normalize, and analyze data sets to support monthly, quarterly, and annual compliance, reporting, and audit activities; build Excel-based summaries\r\nProvide support for Directors, Portfolio Manager, Program and Project Managers to ensure alignment of service delivery practices across contracts for consistency and alignment with corporate objectives\r\nIdentify operational issues, troubleshoot system or process errors, and escalate concerns when necessary\r\nAdd updates to Incident Log (Ops Review and CMMI compliance)\r\nMaintain Outlook distribution lists to ensure all add/delete actions taken (quarterly/in process)\r\nMaintain and post Org Charts (Visio/PDF) to SharePoint, PMPs, and other document asset repositories\r\nDocument and publish weekly operations coordination notes and minutes; update incident logs and repositories\r\nIdentify opportunities to streamline processes, reduce costs, and improve the operational environment\r\nQualificationsFour (4) years of combined project/operations support experience or equivalent education plus experience\r\nStrong organizational and time management skills with the ability to prioritize and multitask in a fast-paced environment\r\nExcellent verbal and written communication and interpersonal abilities; strong customer service orientation\r\nProficiency with Microsoft Office (Excel, Word, PowerPoint), SharePoint, and project management tools (MS Project); Visio and Power BI a plus\r\nWorking knowledge of operational processes (policies, onboarding, timekeeping, expense workflows, invoicing, procurement)\r\nAnalytical mindset with attention to detail; capable of collecting, normalizing, and interpreting data (pivot tables, lookups, formulas)\r\nCan-do attitude; self-starter who works independently and collaboratively\r\nEDUCATION\r\nAssociate's degree in Business Administration or related field preferred, or an equivalent combination of education and experience\r\nSPECIAL SKILLS (IF APPLICABLE)\r\nProject coordination experience with exposure to operations and support systems\r\nAdvanced proficiency in Microsoft Office for documentation and analysis; Visio for org charts and process diagrams; MS Project for WBS and planning\r\nCompany OverviewVision Technologies is a national commercial and federal systems integrator. Our seasoned staff has keen insight into trends and emerging technologies that are changing the way we work, communicate, and protect our society. We offer design, installation, support and project management for Distributed Antenna Systems, Passive Optical Networking, voice/data, wireless systems, security, audio visual, data center services, and video teleconferencing delivering powerful IP-centric, integrated solutions that get results. Vision Technologies is an equal opportunity employer: disability/veteran.","datePosted":"2026-04-09T08:10:47.627Z","dateModified":"2026-04-09T08:10:47.627Z","hiringOrganization":{"@type":"Organization","name":"Vision Technologies","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Chantilly","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"484b48c4a29cc8747f6b29b9"},"url":"https://jobsearcher.com/jobs/484b48c4a29cc8747f6b29b9"}}