{"schemaVersion":"jobsearcher.job.v1","id":"46fd780b84bac121f8b4e5b3","url":"https://jobsearcher.com/jobs/46fd780b84bac121f8b4e5b3","canonicalUrl":"https://jobsearcher.com/jobs/46fd780b84bac121f8b4e5b3","title":"QA Documentation Coordinator","description":"Job Title: QA Documentation Coordinator\nDepartment: Quality Assurance\nReports To: Quality Manager\nJob Type: Full-Time, On-Site\nShift: Monday - Thursday 6:30AM - 5:00PM\nPosition Overview The QA Documentation Coordinator provides critical administrative and technical support to the Quality Department. This role focuses on maintaining the integrity of the Quality Management System (QMS) by organizing documentation, reviewing batch records for clerical accuracy, and preparing files for final approval. This is a support role ideal for a detail-oriented individual who ensures that all necessary paperwork is accurate, filed, and retrievable for audits.\nKey Responsibilities\nDocument Control: Maintain the central file for Standard Operating Procedures (SOPs), ensuring all documents are current, signed, and properly version-controlled. Issue and track document change controls and route new documents for internal review.\nBatch Record Review: Audit Batch Production Records (BPRs) for administrative completeness (e.g., checking for missing signatures, blank fields, or calculation errors) before submitting to the Quality Manager for final disposition. Verify that all required Certificates of Analysis (COAs) and checklists are attached.\nRecord Management: Manage record retention lifecycles, including physical filing and digital scanning of completed batch records, raw material qualification packets, and supplier documentation.\nAudit Support: Assist in the preparation of internal and external audits by retrieving requested documents and files. Maintain logs for customer complaints, deviations, and CAPAs to ensure timelines are tracked.\nCustomer Support: Prepare standard document packages (COAs, specifications, compliance statements) for sales teams to send to customers. Assist in gathering data for customer questionnaires under the direction of the Quality Manager.\nQualifications\n1+ years of experience in an administrative or entry-level quality role within a regulated industry (Dietary Supplements, Food, Pharma, or Medical Device).\nHigh attention to detail and strong organizational skills.\nProficiency with Microsoft Office (Word, Excel) and Adobe Acrobat.\nAbility to follow strict instructions and Standard Operating Procedures (SOPs).\nPreferred: Familiarity with 21 CFR Part 111 or cGMP documentation practices.\nPay: $23.00 - $27.00 per hour\nExpected hours: 40.0 per week\nBenefits:\n401(k)\nDental insurance\nHealth insurance\nPaid time off\nWork Location: In person","company":"Virun","rawCompany":"virun","city":"Colton","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-04-14T11:17:14.587Z","occupations":[{"code":"19-4099.01","title":"Quality Control Analysts","slug":"quality-control-analysts"},{"code":"11-3051.01","title":"Quality Control Systems Managers","slug":"quality-control-systems-managers"},{"code":"15-1299.03","title":"Document Management Specialists","slug":"document-management-specialists"}],"industries":[{"code":"561410","title":"Document Preparation Services","slug":"document-preparation-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"QA Documentation Coordinator","description":"Job Title: QA Documentation Coordinator\nDepartment: Quality Assurance\nReports To: Quality Manager\nJob Type: Full-Time, On-Site\nShift: Monday - Thursday 6:30AM - 5:00PM\nPosition Overview The QA Documentation Coordinator provides critical administrative and technical support to the Quality Department. This role focuses on maintaining the integrity of the Quality Management System (QMS) by organizing documentation, reviewing batch records for clerical accuracy, and preparing files for final approval. This is a support role ideal for a detail-oriented individual who ensures that all necessary paperwork is accurate, filed, and retrievable for audits.\nKey Responsibilities\nDocument Control: Maintain the central file for Standard Operating Procedures (SOPs), ensuring all documents are current, signed, and properly version-controlled. Issue and track document change controls and route new documents for internal review.\nBatch Record Review: Audit Batch Production Records (BPRs) for administrative completeness (e.g., checking for missing signatures, blank fields, or calculation errors) before submitting to the Quality Manager for final disposition. Verify that all required Certificates of Analysis (COAs) and checklists are attached.\nRecord Management: Manage record retention lifecycles, including physical filing and digital scanning of completed batch records, raw material qualification packets, and supplier documentation.\nAudit Support: Assist in the preparation of internal and external audits by retrieving requested documents and files. Maintain logs for customer complaints, deviations, and CAPAs to ensure timelines are tracked.\nCustomer Support: Prepare standard document packages (COAs, specifications, compliance statements) for sales teams to send to customers. Assist in gathering data for customer questionnaires under the direction of the Quality Manager.\nQualifications\n1+ years of experience in an administrative or entry-level quality role within a regulated industry (Dietary Supplements, Food, Pharma, or Medical Device).\nHigh attention to detail and strong organizational skills.\nProficiency with Microsoft Office (Word, Excel) and Adobe Acrobat.\nAbility to follow strict instructions and Standard Operating Procedures (SOPs).\nPreferred: Familiarity with 21 CFR Part 111 or cGMP documentation practices.\nPay: $23.00 - $27.00 per hour\nExpected hours: 40.0 per week\nBenefits:\n401(k)\nDental insurance\nHealth insurance\nPaid time off\nWork Location: In person","datePosted":"2026-04-14T11:17:14.587Z","dateModified":"2026-04-14T11:17:14.587Z","hiringOrganization":{"@type":"Organization","name":"Virun","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Colton","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"46fd780b84bac121f8b4e5b3"},"url":"https://jobsearcher.com/jobs/46fd780b84bac121f8b4e5b3"}}