Logistics Coordinator

The Logistics Coordinator is the hub for day-to-day execution across Field Ops. This role owns ticket triage, prioritization, and routing, making sure work orders and operational tasks are assigned to the right team (maintenance, housekeeping, APM/PCT, field ops support/runners, inspectors, vendors) with the right context, timing, and follow-through. This is primarily a desk role focused on dispatch, coordination, and communication to keep operations moving and reduce dropped balls. Key Responsibilities Ticket + Work Order Management • Monitor all inbound tickets/work orders (Guesty/Breezeway and related channels), ensuring every item is acknowledged, categorized, and routed quickly. • Assign work orders to the appropriate internal team member or vendor based on scope, urgency, location, access, and skill requirements. • Set clear priorities and escalation paths for urgent issues (same-day turns, guest impacting issues, safety items, VIP/owner arrivals). Dispatch + Scheduling Support • Coordinate daily routing with Field Ops Support, Maintenance, Housekeeping Support, and APM/PM teams. • Balance workloads across pods/teams and adjust assignments as conditions change (late checkouts, early arrivals, supply shortages, owner requests). • Support readiness for key moments: owner arrivals, VIP guests, high-occupancy weekends, peak season turnovers. Communication + Coordination • Provide clear ticket notes, expectations, and context to field teams so they can execute without back-and-forth. • Act as the connector between PMs and shared services (warehouse/linen, maintenance, housekeeping) to prevent delays. • Communicate status updates to relevant stakeholders (PM/APM, Field Ops Support Managers, Guest Experience, Revenue, etc.) when needed. Quality + Documentation • Ensure work orders are closed properly with notes, photos, and documentation where required. • Track repeat issues and flag patterns (recurring maintenance issues, supply problems, vendor reliability, process gaps). • Maintain clean systems: correct categories, tags, property notes, and operational checklists. Operational Support (as needed) • Assist with coordination for supply delivery runs, lockouts, access issues, and time sensitive operational needs. • Occasionally support on-site verification or coordination during major incidents or peak periods (market dependent). • Other duties as assigned. Success Measures • Tickets routed within SLA. • Low rate of reassignment/rework due to incorrect routing or missing info. • Improved “time to resolution” and fewer guest-impacting escalations. • High system accuracy: clean closeouts, consistent notes, fewer “mystery” tickets.   Skills & Qualifications • 2+ years in operations coordination, dispatch, hospitality, property management, or similar role preferred. • Strong comfort working in ticketing / work order systems (Guesty, Breezeway, Hubspot, etc. a plus). • Organized, calm under pressure, great at prioritizing and moving fast without dropping details. • Clear communicator (written + verbal) with a customer-service mindset. • Able to handle ambiguity and solve problems with limited instruction. Workplace Environment & Physical Requirements • Ability to work in properties requiring walking, climbing stairs, and physical assessment • Ability to move freely and lift up to fifty (50) pounds without assistance. • Flexible schedule including weekends, holidays, and on-call support as needed • Primarily desk/office work • May require limited local travel for urgent operational need