Document Control Specialist

Document Control SpecialistLocation: Bay City, MIQualifications:Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software2- 4 years of experience in records management or similar rolesExperience in clerical, administrative or document control – drawing or construction document control preferablyExperience in database managementPossess excellent communication and customer service skillsSuccessfully multi-task and/or switch task quickly while remaining organizedAnticipate and understand the impact of actions/procedures on multiple systems.Use appropriate systems/software/programs such as SAP for internal processesManage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasksEnjoy working in a team environment.Interface with engineering, plant personnel and drafters on a regular basisMay require carrying large, rolled prints to various locations in the plants or to projectsMaintains work areas in a clean and orderly mannerResponsibly orders supply of paper and toner for plotters and calls IT for support when neededResponsibilities: Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).Perform standard routine level tasks and provide support for Projects during design, construction, and close?out.Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.Report on activities for Daily, Weekly, and Monthly Operating Reviews.Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation). This may also include controlled numbers such as circuits, raceways, valves, conduits, etc....Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/plant records. Assist in the management and updates of our document management procedures.Provide hard copy documents to projects for construction.Provide hard copy critical documents to Plant Document Control at the end of the project.