{"schemaVersion":"jobsearcher.job.v1","id":"43bd03eb80dc2c19179c3f64","url":"https://jobsearcher.com/jobs/43bd03eb80dc2c19179c3f64","canonicalUrl":"https://jobsearcher.com/jobs/43bd03eb80dc2c19179c3f64","title":"Project Coordinator (Full-time, Contract)","description":"We're hiring a contract Project Coordinator to run one engagement, start to finish. You'll be fully dedicated to a single client program in the life sciences space, embedded with our strategists, researchers, and designers for the length of the contract.\nYour job is to be the connective tissue. You're in every session. You capture what happens, get it to the people who need it, and keep the program moving between meetings. When the design team needs a decision from the client, you know who to ask and when the answer is coming. When our internal PM needs context to conduct across the wider engagement, you've already handed it over.\nThe work is unglamorous and enormously valuable. Programs like this rarely fail on craft. They fail because a piece of feedback got lost in a call three weeks ago, or because two stakeholders were working from different versions of the same deck. You're the reason that doesn't happen here.\nWhipsaw is a product design and brand consultancy based in San Francisco. We take products from first insight to first customer, working across strategy, industrial design, digital experience, brand identity, packaging, and market launch with one integrated team. 350+ global client partners. 1,000+ products designed. 325+ design awards.\nOur clients are funded startups building their first commercial product and established companies evolving an existing one, entering a new market, or launching a new sub-brand. The work spans consumer, medical, scientific, industrial, and connected products.\n‍\nTerms\nContract Length: 4-5 months, with potential to extend\nHours: Up to 40 hours per week, fully dedicated to one client program\nLocation: Hybrid, San Francisco/ 2-3 days per week onsite at 55 Mississippi St.\nRate: $35 per hour\nStart date: August 12, 2026\nClassification: W2\nWhat you'll do\nJoin every client working session, workshop, and research review\nCapture feedback, decisions, and open questions live, then turn them into something the team can act on within a day\nSynthesize session notes, research inputs, and client materials into clear summaries for our strategy and design teams\nPrep agendas, pre-reads, and recaps for every client touchpoint\nKeep the schedule, milestones, and deliverable list current, and flag slippage early\nTrack action items on both sides of the engagement and chase them down\nGive our internal Whipsaw PM the full picture so nothing gets rebuilt from scratch or asked twice\nOwn file organization, version control, and shared documentation so nobody hunts for the latest file\nSpot the tricky stuff before it lands: unclear scope, conflicting feedback, missing approvals, quiet stakeholders. Work the problem first, escalate second.\nWhat you'll bring\n1+ years managing complex, multi-workstream projects\nDirect experience in at least one of: biotech or life sciences, hardware, medical devices, or software\nReal product development experience. You know how a program moves from research through concept, refinement, and handoff, and you know where it usually breaks\nExceptional organization and communication. This is the whole job. You write clearly, you write fast, and you write for the person reading it, whether they're a scientist, a designer, or an executive\nComfort with AI tools. We use them daily for synthesis, note capture, research, and documentation. You should already be doing the same, and you should know when to trust the output and when to check it\nTech native. New platform, new client system, new workflow. You pick it up without a training session\nPatience. Complex programs mean repeated questions, shifting inputs, and stakeholders who join late and need catching up. You handle that without friction\nBased in the San Francisco Bay Area and able to work hybrid onsite‍\n‍\n‍Nice to have\n\nExperience in regulated or scientific environments (FDA, ISO 13485, clinical or lab workflows)\nAgency, studio, or consultancy background\nExperience working in Microsoft 365 environments\nExperience working in Google Cloud environments\nExperience with Jira, Confluence, and Gantt charts\nFamiliarity with Figma, Notion, or Smartsheet\nResearch operations or workshop facilitation experience","company":"Whipsaw","rawCompany":"whipsaw","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-08T14:21:48.468Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-9121.00","title":"Natural Sciences Managers","slug":"natural-sciences-managers"},{"code":"11-9041.00","title":"Architectural and Engineering Managers","slug":"architectural-and-engineering-managers"}],"industries":[{"code":"541714","title":"Research and Development in Biotechnology (except Nanobiotechnology)","slug":"research-and-development-in-biotechnology-except-nanobiotechnology"},{"code":"541715","title":"Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology)","slug":"research-and-development-in-the-physical-engineering-and-life-sciences-except-nanotechnology-and-biotechnology"},{"code":"541511","title":"Custom Computer Programming Services","slug":"custom-computer-programming-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator (Full-time, Contract)","description":"We're hiring a contract Project Coordinator to run one engagement, start to finish. You'll be fully dedicated to a single client program in the life sciences space, embedded with our strategists, researchers, and designers for the length of the contract.\nYour job is to be the connective tissue. You're in every session. You capture what happens, get it to the people who need it, and keep the program moving between meetings. When the design team needs a decision from the client, you know who to ask and when the answer is coming. When our internal PM needs context to conduct across the wider engagement, you've already handed it over.\nThe work is unglamorous and enormously valuable. Programs like this rarely fail on craft. They fail because a piece of feedback got lost in a call three weeks ago, or because two stakeholders were working from different versions of the same deck. You're the reason that doesn't happen here.\nWhipsaw is a product design and brand consultancy based in San Francisco. We take products from first insight to first customer, working across strategy, industrial design, digital experience, brand identity, packaging, and market launch with one integrated team. 350+ global client partners. 1,000+ products designed. 325+ design awards.\nOur clients are funded startups building their first commercial product and established companies evolving an existing one, entering a new market, or launching a new sub-brand. The work spans consumer, medical, scientific, industrial, and connected products.\n‍\nTerms\nContract Length: 4-5 months, with potential to extend\nHours: Up to 40 hours per week, fully dedicated to one client program\nLocation: Hybrid, San Francisco/ 2-3 days per week onsite at 55 Mississippi St.\nRate: $35 per hour\nStart date: August 12, 2026\nClassification: W2\nWhat you'll do\nJoin every client working session, workshop, and research review\nCapture feedback, decisions, and open questions live, then turn them into something the team can act on within a day\nSynthesize session notes, research inputs, and client materials into clear summaries for our strategy and design teams\nPrep agendas, pre-reads, and recaps for every client touchpoint\nKeep the schedule, milestones, and deliverable list current, and flag slippage early\nTrack action items on both sides of the engagement and chase them down\nGive our internal Whipsaw PM the full picture so nothing gets rebuilt from scratch or asked twice\nOwn file organization, version control, and shared documentation so nobody hunts for the latest file\nSpot the tricky stuff before it lands: unclear scope, conflicting feedback, missing approvals, quiet stakeholders. Work the problem first, escalate second.\nWhat you'll bring\n1+ years managing complex, multi-workstream projects\nDirect experience in at least one of: biotech or life sciences, hardware, medical devices, or software\nReal product development experience. You know how a program moves from research through concept, refinement, and handoff, and you know where it usually breaks\nExceptional organization and communication. This is the whole job. You write clearly, you write fast, and you write for the person reading it, whether they're a scientist, a designer, or an executive\nComfort with AI tools. We use them daily for synthesis, note capture, research, and documentation. You should already be doing the same, and you should know when to trust the output and when to check it\nTech native. New platform, new client system, new workflow. You pick it up without a training session\nPatience. Complex programs mean repeated questions, shifting inputs, and stakeholders who join late and need catching up. You handle that without friction\nBased in the San Francisco Bay Area and able to work hybrid onsite‍\n‍\n‍Nice to have\n\nExperience in regulated or scientific environments (FDA, ISO 13485, clinical or lab workflows)\nAgency, studio, or consultancy background\nExperience working in Microsoft 365 environments\nExperience working in Google Cloud environments\nExperience with Jira, Confluence, and Gantt charts\nFamiliarity with Figma, Notion, or Smartsheet\nResearch operations or workshop facilitation experience","datePosted":"2026-08-08T14:21:48.468Z","dateModified":"2026-08-08T14:21:48.468Z","hiringOrganization":{"@type":"Organization","name":"Whipsaw","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"43bd03eb80dc2c19179c3f64"},"url":"https://jobsearcher.com/jobs/43bd03eb80dc2c19179c3f64"}}