{"schemaVersion":"jobsearcher.job.v1","id":"43bb3cd3997eb2bbfc2a09b8","url":"https://jobsearcher.com/jobs/43bb3cd3997eb2bbfc2a09b8","canonicalUrl":"https://jobsearcher.com/jobs/43bb3cd3997eb2bbfc2a09b8","title":"Sample Coordinator","description":"The Sample Coordinator is responsible for receiving, inventorying, and shipping product samples out of the designated vertical location of Barentz. The role involves ensuring that all samples received by Barentz are properly labeled with corresponding documentation. Samples must be stored and shipped in an organized manner that meets both customer delivery standards as well as regulatory and quality requirements.\nEssential Duties and Responsibilities\nOrder, track and receive samples at Barentz’ vertical location\nEnsure samples are labeled within compliance and contain necessary documentation (Safety Data Sheets, CofAs, Specifications, etc.)\nStore documents on file for orders and future internal reference\nOrganize and store samples by product division and ensure adequate segregation between incompatible materials. For example, industrial chemicals are kept separate from food chemicals\nRecord all distribution transactions in Excel for tracking and information purposes\nShip samples along with appropriate documentation to customers as requested, following transportation regulatory requirements as applicable. Record all details, including costs, in the Excel sample spreadsheets\nNotify sales representatives of back-ordered samples and provide updates on their expected ship dates\nMonitor sample expiry dates as well as aged inventory\nCoordinate with product divisions with regards to the handling of obsolete samples\nAttend periodic training sessions as it relates to the proper handling and shipping of chemical samples\nOrder sample supplies (office and lab supplies too) as needed (boxes, tape, jars, etc.) and track costs\nPeriodically provide information to Accounting as it relates to sample expenditures\nSupport the marketing department as it relates to samples\nProvide information to our Customs broker when needed (for example HS codes)\nProvide information to Product Coordinators and Managers as requested (such as sample inventory, what was shipped of a specific product or what a customer has received)\nReceive and ship out products for testing (from customers to suppliers (such as product re-testing, matching)\nAssist in shipping out training material to Sales Reps (sample kits for supplier training)\nSupport and lead by example, Barentz’ culture, strategies, pillars, and fundamentals\nParticipate in ongoing personal development opportunities\nPerform other duties as requested\n\nRequired Education, Experience, Knowledge and Skills\nBachelor’s degree in business or relevant field, is preferred\nMinimum of 1-3 years of experience in customer service or administrative support is ideal\nAttention to detail and organization\nWillingness to learn and suggest/implement improvements to the overall system\nComputer skills using Microsoft Office (Outlook, Word, Excel) as well as Adobe Writer\nWMS experience as well as Transportation of Dangerous Goods training required\nSelf-motivated, high energy, and engaging level of enthusiasm and positive outlook\nEffective written and verbal communication skills and the ability to adapt communication style to the audience as needed\nSoftware knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams, as well as Adobe Writer\nAct legally and ethically in all professional relationships in adherence with Barentz’ values and fundamentals\n\nWork Environment\nWork is performed in a typical office setting, where the temperature is maintained throughout the year. There may be exposure to warehouse, production and/or laboratory facilities where proper PPE is required. Some samples are “limited quantity” dangerous goods. Special training may be required to ensure product hazards are identified and risk of exposure is mitigated.\nPhysical Requirements\nThe position is lightly to moderately active. Some lifting, bending, twisting, and walking required. Use of a computer and phone are required for verbal and written communications.\nBarentz North America, LLC is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national or ethnic origin, marital status or family status, disability, veteran status, or any other protected class.","company":"Barentz","rawCompany":"barentz","city":"North Kingstown","state":"RI","isRemote":false,"isActive":false,"createdAt":"2026-06-04T11:04:41.423Z","occupations":[{"code":"43-5071.00","title":"Shipping, Receiving, and Inventory Clerks","slug":"shipping-receiving-and-inventory-clerks"},{"code":"43-5111.00","title":"Weighers, Measurers, Checkers, and Samplers, Recordkeeping","slug":"weighers-measurers-checkers-and-samplers-recordkeeping"},{"code":"19-4031.00","title":"Chemical Technicians","slug":"chemical-technicians"}],"industries":[{"code":"424690","title":"Other Chemical and Allied Products Merchant Wholesalers","slug":"other-chemical-and-allied-products-merchant-wholesalers"},{"code":"541870","title":"Advertising Material Distribution Services","slug":"advertising-material-distribution-services"},{"code":"423840","title":"Industrial Supplies Merchant Wholesalers","slug":"industrial-supplies-merchant-wholesalers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Sample Coordinator","description":"The Sample Coordinator is responsible for receiving, inventorying, and shipping product samples out of the designated vertical location of Barentz. The role involves ensuring that all samples received by Barentz are properly labeled with corresponding documentation. Samples must be stored and shipped in an organized manner that meets both customer delivery standards as well as regulatory and quality requirements.\nEssential Duties and Responsibilities\nOrder, track and receive samples at Barentz’ vertical location\nEnsure samples are labeled within compliance and contain necessary documentation (Safety Data Sheets, CofAs, Specifications, etc.)\nStore documents on file for orders and future internal reference\nOrganize and store samples by product division and ensure adequate segregation between incompatible materials. For example, industrial chemicals are kept separate from food chemicals\nRecord all distribution transactions in Excel for tracking and information purposes\nShip samples along with appropriate documentation to customers as requested, following transportation regulatory requirements as applicable. Record all details, including costs, in the Excel sample spreadsheets\nNotify sales representatives of back-ordered samples and provide updates on their expected ship dates\nMonitor sample expiry dates as well as aged inventory\nCoordinate with product divisions with regards to the handling of obsolete samples\nAttend periodic training sessions as it relates to the proper handling and shipping of chemical samples\nOrder sample supplies (office and lab supplies too) as needed (boxes, tape, jars, etc.) and track costs\nPeriodically provide information to Accounting as it relates to sample expenditures\nSupport the marketing department as it relates to samples\nProvide information to our Customs broker when needed (for example HS codes)\nProvide information to Product Coordinators and Managers as requested (such as sample inventory, what was shipped of a specific product or what a customer has received)\nReceive and ship out products for testing (from customers to suppliers (such as product re-testing, matching)\nAssist in shipping out training material to Sales Reps (sample kits for supplier training)\nSupport and lead by example, Barentz’ culture, strategies, pillars, and fundamentals\nParticipate in ongoing personal development opportunities\nPerform other duties as requested\n\nRequired Education, Experience, Knowledge and Skills\nBachelor’s degree in business or relevant field, is preferred\nMinimum of 1-3 years of experience in customer service or administrative support is ideal\nAttention to detail and organization\nWillingness to learn and suggest/implement improvements to the overall system\nComputer skills using Microsoft Office (Outlook, Word, Excel) as well as Adobe Writer\nWMS experience as well as Transportation of Dangerous Goods training required\nSelf-motivated, high energy, and engaging level of enthusiasm and positive outlook\nEffective written and verbal communication skills and the ability to adapt communication style to the audience as needed\nSoftware knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams, as well as Adobe Writer\nAct legally and ethically in all professional relationships in adherence with Barentz’ values and fundamentals\n\nWork Environment\nWork is performed in a typical office setting, where the temperature is maintained throughout the year. There may be exposure to warehouse, production and/or laboratory facilities where proper PPE is required. Some samples are “limited quantity” dangerous goods. Special training may be required to ensure product hazards are identified and risk of exposure is mitigated.\nPhysical Requirements\nThe position is lightly to moderately active. Some lifting, bending, twisting, and walking required. Use of a computer and phone are required for verbal and written communications.\nBarentz North America, LLC is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national or ethnic origin, marital status or family status, disability, veteran status, or any other protected class.","datePosted":"2026-06-04T11:04:41.423Z","dateModified":"2026-06-04T11:04:41.423Z","hiringOrganization":{"@type":"Organization","name":"Barentz","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"North Kingstown","addressRegion":"RI","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"43bb3cd3997eb2bbfc2a09b8"},"url":"https://jobsearcher.com/jobs/43bb3cd3997eb2bbfc2a09b8"}}