Administrative Assistant

MissionThe mission for the Administrative Assistant (“AA”) is to provide administrative support to the Property Manager (“PM”) in order to ensure efficient team operations. The Administrative Assistant is responsible for complex clerical and administrative work necessary to manage the workflow of the assigned property portfolio. The ideal candidate is an energetic, conscientious, and detail oriented. This individual has exceptional communication and time management skills, enjoys building relationships, being part of a team and takes pride in their career.Expected OutcomesAnswer tenant maintenance calls and emails, review lease for responsibility, and communicate with PMSchedule, track and record work orders with vendors, relay scheduling timelines to tenants, and follow up on work order completion and tenant satisfactionConduct weekly task review meetings with PMTrack expiration and maintain Certificate of Insurance compliance for both tenants and propertiesPrepare lease abstracts and other documents for PM to review and tenant filesAssist in new property takeover proceduresPrepare lease amendment drafts, at the direction of PMAssist in tenant eviction procedures, tracking and lockout schedulingPrepare tenant move-in and move-out documentationBe able to handle multiple projects simultaneously, superior time management and attention to detailsDemonstrate initiative and sense of urgency in daily duties by meeting or improving upon deadlinesCORE CompetenciesPositive AttitudeProfessional verbal & written communication skillsAbility to calmly resolve disputes or complaints, at the direction of PMPossess a high degree of organization and prioritization skillsExceptional customer service skillsUnderstanding lease termsProficiency in Microsoft Outlook, Word & ExcelEducation & ExperienceHigh school diploma or GED1+ years of commercial property management experience is preferredWork Environment/NotesJob involves in-office work hours Monday – Thursday 8:00am – 5:00pm; Friday 8:00am – 4:00pmExceptional employee benefits – compensation to be discussed depending on experienceInstagramThis field is for validation purposes and should be left unchanged. First Name* Last Name* Email* Phone Comments Upload Resume Max. file size: 50 MB.