{"schemaVersion":"jobsearcher.job.v1","id":"4326d1be6cb0ea4ecc73a2ee","url":"https://jobsearcher.com/jobs/4326d1be6cb0ea4ecc73a2ee","canonicalUrl":"https://jobsearcher.com/jobs/4326d1be6cb0ea4ecc73a2ee","title":"Executive Assistant & Special Projects Manager","description":"Schedule Requirements: Typical business hours Monday through Friday with availability to work on the weekends per needs of the business.\nLocation: Remote in the Tampa, FL area. Open to candidates outside of Florida, but must work East Coast hours.\n\nEveryone is welcome here. Each of us is unique, and that's what makes us amazing. We believe in inclusiveness and celebrating each person's individuality, because there's power in bringing people with different points of view and life experiences together. That's why we provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.\n\nSo, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there's no limit to what we can achieve.\n\nIN A NUTSHELL…\n\nThis is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.\n\nThe ideal candidate acts as a central connector across the ELT—enabling prioritization, driving operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate seamlessly between tactical execution and strategic support.\n\nParallel is one of the multi-state cannabis companies, owning and operating in three markets; Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoy companies that are growing, moving fast, and constantly challenging themselves to achieve more, then Parallel is for you. We work hard, lean on each other, and are passionate about a pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com.\n\nWHAT YOU WILL BE DOING\n\nExecutive Support to the ELT\n\nProvide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time\nCoordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums)\nManage inbound requests and communications, ensuring alignment with enterprise priorities\nDraft, edit, and refine executive communications on behalf of ELT members\nCoordinate complex travel, logistics, and executive-level engagements\n\nOperating Cadence & Alignment\n\nOwn and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)\nEnsure alignment across functions on priorities, deliverables, and timelines\nTrack key initiatives and follow-ups, holding teams accountable to commitments\nSupport development of executive-level materials (dashboards, one-pagers, board updates)\n\nSpecial Projects & Strategic Initiatives\n\nLead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives)\nBuild and manage project plans, timelines, and stakeholder communication\nIdentify risks, surface insights, and drive solutions in partnership with functional leaders\nAct as a force multiplier to accelerate execution of priority initiatives\n\nCommunication & Stakeholder Management\n\nServe as a central coordination point across ELT members and their teams\nEnsure clear, concise, and timely communication of decisions, priorities, and updates\nSupport alignment between enterprise functions and state-level teams\nMaintain a high level of professionalism and confidentiality across all interactions\nEXPERIENCE AND SKILLS YOU'LL BRING\n\nRequired\n\nAge 21 or over\nHigh School Diploma or equivalent\nValid Government-Issued Photo ID\n5–10+ years of experience in executive support, consulting, business operations, or project management\nExperience supporting multiple senior executives or leadership teams in a fast-paced environment\nStrong business acumen with the ability to understand financial and operational drivers\nExceptional organizational and time management skills with strong attention to detail\nProven ability to manage competing priorities and execute with speed and precision\nAdvanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools\nExperience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus\n\nLEADERSHIP ATTRIBUTES\n\nProactive & Solutions-Oriented: Anticipates needs and drives outcomes\nHighly Discreet: Trusted with sensitive and confidential information\nStructured & Organized: Brings clarity to complex, fast-moving environments\nStrong Communicator: Effective across all levels of the organization\nExecution-Focused: Drives accountability and results across teams\nPHYSICAL REQUIREMENTS\nAbility to work in an office environment, primarily at a desk or in meetings\nAbility to move around the office as needed\nAbility to operate standard office equipment and technology\nAbility to lift up to 25 pounds\nAbility to travel domestically as required\nYOU WILL BE SUCCESSFUL IF YOU…\nAre self-motivated; micro-managing isn't fun for anyone\nRoll your sleeves up and do the work; strategy is important, but so is getting stuff done\nCan work fast and be flexible; our industry is always changing\nPlay nice with others; we collaborate with each other a lot\nThink creatively; sometimes, the \"traditional\" solution isn't the best one\nWHAT YOU GET\nEmployee discount\nConsistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility of a company match, access to company-sponsored well-being programs\nBalance and flexibility; paid time off, paid parental leave, flexible work arrangements\nTuition Reimbursement Programs\nPet Insurance\n\nPARALLEL IS UNITED BY OUR VISION, MISSION, & VALUES\n\nOur Vision – why we exist – is to pioneer well-being and improve the quality of life for humanity through the benefits of cannabinoids.\n\nOur Mission – how we will do this – is to build a leading, global well-being company through the best talent, our values, trusted and recognized brands, science and technology-based innovation, and a relentless focus on execution and continuous improvement.\n\nOur Values – Integrity | Collaboration | Alignment | Intentionality | Accountability | Agility\n\nWe are an Equal Opportunity Employer. We embrace and encourage our employees' differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees unique.\n\nDISCLAIMER\n\nParallel reserves the right to change or assign other duties to this job description. Your employment with Parallel is a voluntary one and is subject to termination by you or Parallel at will, with or without cause, and with or without notice, at any time. Nothing in this document shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Parallel associates.","company":"Liveparallel","rawCompany":"liveparallel","city":"Tampa","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-09-27T11:43:17.010Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant & Special Projects Manager","description":"Schedule Requirements: Typical business hours Monday through Friday with availability to work on the weekends per needs of the business.\nLocation: Remote in the Tampa, FL area. Open to candidates outside of Florida, but must work East Coast hours.\n\nEveryone is welcome here. Each of us is unique, and that's what makes us amazing. We believe in inclusiveness and celebrating each person's individuality, because there's power in bringing people with different points of view and life experiences together. That's why we provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.\n\nSo, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there's no limit to what we can achieve.\n\nIN A NUTSHELL…\n\nThis is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.\n\nThe ideal candidate acts as a central connector across the ELT—enabling prioritization, driving operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate seamlessly between tactical execution and strategic support.\n\nParallel is one of the multi-state cannabis companies, owning and operating in three markets; Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoy companies that are growing, moving fast, and constantly challenging themselves to achieve more, then Parallel is for you. We work hard, lean on each other, and are passionate about a pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com.\n\nWHAT YOU WILL BE DOING\n\nExecutive Support to the ELT\n\nProvide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time\nCoordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums)\nManage inbound requests and communications, ensuring alignment with enterprise priorities\nDraft, edit, and refine executive communications on behalf of ELT members\nCoordinate complex travel, logistics, and executive-level engagements\n\nOperating Cadence & Alignment\n\nOwn and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)\nEnsure alignment across functions on priorities, deliverables, and timelines\nTrack key initiatives and follow-ups, holding teams accountable to commitments\nSupport development of executive-level materials (dashboards, one-pagers, board updates)\n\nSpecial Projects & Strategic Initiatives\n\nLead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives)\nBuild and manage project plans, timelines, and stakeholder communication\nIdentify risks, surface insights, and drive solutions in partnership with functional leaders\nAct as a force multiplier to accelerate execution of priority initiatives\n\nCommunication & Stakeholder Management\n\nServe as a central coordination point across ELT members and their teams\nEnsure clear, concise, and timely communication of decisions, priorities, and updates\nSupport alignment between enterprise functions and state-level teams\nMaintain a high level of professionalism and confidentiality across all interactions\nEXPERIENCE AND SKILLS YOU'LL BRING\n\nRequired\n\nAge 21 or over\nHigh School Diploma or equivalent\nValid Government-Issued Photo ID\n5–10+ years of experience in executive support, consulting, business operations, or project management\nExperience supporting multiple senior executives or leadership teams in a fast-paced environment\nStrong business acumen with the ability to understand financial and operational drivers\nExceptional organizational and time management skills with strong attention to detail\nProven ability to manage competing priorities and execute with speed and precision\nAdvanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools\nExperience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus\n\nLEADERSHIP ATTRIBUTES\n\nProactive & Solutions-Oriented: Anticipates needs and drives outcomes\nHighly Discreet: Trusted with sensitive and confidential information\nStructured & Organized: Brings clarity to complex, fast-moving environments\nStrong Communicator: Effective across all levels of the organization\nExecution-Focused: Drives accountability and results across teams\nPHYSICAL REQUIREMENTS\nAbility to work in an office environment, primarily at a desk or in meetings\nAbility to move around the office as needed\nAbility to operate standard office equipment and technology\nAbility to lift up to 25 pounds\nAbility to travel domestically as required\nYOU WILL BE SUCCESSFUL IF YOU…\nAre self-motivated; micro-managing isn't fun for anyone\nRoll your sleeves up and do the work; strategy is important, but so is getting stuff done\nCan work fast and be flexible; our industry is always changing\nPlay nice with others; we collaborate with each other a lot\nThink creatively; sometimes, the \"traditional\" solution isn't the best one\nWHAT YOU GET\nEmployee discount\nConsistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility of a company match, access to company-sponsored well-being programs\nBalance and flexibility; paid time off, paid parental leave, flexible work arrangements\nTuition Reimbursement Programs\nPet Insurance\n\nPARALLEL IS UNITED BY OUR VISION, MISSION, & VALUES\n\nOur Vision – why we exist – is to pioneer well-being and improve the quality of life for humanity through the benefits of cannabinoids.\n\nOur Mission – how we will do this – is to build a leading, global well-being company through the best talent, our values, trusted and recognized brands, science and technology-based innovation, and a relentless focus on execution and continuous improvement.\n\nOur Values – Integrity | Collaboration | Alignment | Intentionality | Accountability | Agility\n\nWe are an Equal Opportunity Employer. We embrace and encourage our employees' differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees unique.\n\nDISCLAIMER\n\nParallel reserves the right to change or assign other duties to this job description. Your employment with Parallel is a voluntary one and is subject to termination by you or Parallel at will, with or without cause, and with or without notice, at any time. Nothing in this document shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Parallel associates.","datePosted":"2026-09-27T11:43:17.010Z","dateModified":"2026-09-27T11:43:17.010Z","hiringOrganization":{"@type":"Organization","name":"Liveparallel","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Tampa","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4326d1be6cb0ea4ecc73a2ee"},"url":"https://jobsearcher.com/jobs/4326d1be6cb0ea4ecc73a2ee"}}