Purchasing Manager

Company Overview JCCA is a dedicated non-profit organization committed to serving children and families through comprehensive, multicultural programs. Since 1822, we have provided vital services including mental health support, education, foster care, and residential services across multiple communities, reaching over 16,000 individuals annually. Our mission is to empower families and promote safe, nurturing environments for children to thrive. Position Overview We are seeking a strategic and hands-on Purchasing Manager to lead and modernize our procurement operations. This role will play a critical part in transitioning the department into a high-performing, NetSuite-driven Procure-to-Pay (P2P) environment. The ideal candidate is a player-coach—someone who can execute complex system tasks while providing strategic oversight of sourcing, contracting, and vendor management. This position ensures that all purchasing activities are cost-effective, compliant, and aligned with agency budgets and regulatory requirements. Key Responsibilities NetSuite System Leadership Serve as the functional lead for the NetSuite Purchasing module Oversee requisition-to-PO processes, ensuring accurate GL coding and budget alignment Identify and resolve workflow inefficiencies to improve processing timelines and support Accounts Payable Strategic Sourcing & Procurement Lead competitive bidding processes for high-value goods and services Develop and manage RFPs, including vendor evaluation and cost analysis Ensure procurement practices meet federal, state, and city audit standards Vendor & Contract Management Maintain vendor records, ensuring compliance documentation (W-9s, COIs) is current Track contract terms, renewals, and re-bid timelines Ensure adherence to negotiated pricing and contractual agreements Financial Oversight & Compliance Oversee reconciliation of open purchase orders and manage true-up processes Strengthen internal controls and support audit readiness Provide regular reporting on spend analytics, cost savings, and procurement performance Qualifications Bachelor’s degree in Business Administration, Finance, or related field 5+ years of procurement or purchasing experience Strong experience in nonprofit, government-funded, or highly regulated environments Advanced proficiency in NetSuite (required) Experience with NetSuite procurement and fixed asset modules Background in implementing or optimizing Procure-to-Pay systems Skills & Competencies Strong negotiation and vendor management skills Executive-level communication and professional presence Deep understanding of internal controls and procurement/AP processes Ability to analyze financial data and translate insights into action Strong organizational and project management skills Pay: $80,000.00 per year Benefits: Dental insurance Employee discount Flexible spending account Health insurance Life insurance Paid time off Vision insurance Work Location: In person