{"schemaVersion":"jobsearcher.job.v1","id":"4268f47dbde8399bdd70bb98","url":"https://jobsearcher.com/jobs/4268f47dbde8399bdd70bb98","canonicalUrl":"https://jobsearcher.com/jobs/4268f47dbde8399bdd70bb98","title":"Paraprofessional Program Coordinator- On Site- Program Lead","description":"***YOU WILL BE MANAGING 160 PARAPROFESSIONALS SO YOU'LL NEED PRIOR MANAGEMENT EXPERIENCE***\nPosition Overview\nThe Paraprofessional Program Coordinator (PPC) serves as the primary operational leader responsible for overseeing the successful implementation, management, and quality assurance of HeyTutor's paraprofessional services across assigned schools and districts. The PPC acts as the central liaison between district partners, school-site staff, paraprofessionals, and internal teams to ensure services are delivered with excellence and align with each partner's academic, behavioral, and operational goals.\nThe PPC is responsible for coaching, compliance, performance management, and ongoing oversight of paraprofessional staff while maintaining strong relationships with school administrators. This role ensures schools receive exceptional service through proactive communication, continuous program monitoring, and hands-on support that contributes to positive student outcomes.\nKey Responsibilities\nOversee day-to-day implementation of paraprofessional services, ensuring alignment with district expectations and program goals.\nMonitor program quality through daily school-site visits, classroom observations, and ongoing operational support.\nServe as the direct supervisor and primary point of contact for assigned paraprofessionals, providing coaching, performance feedback, and accountability.\nMonitor staff attendance, professionalism, and performance, addressing concerns through coaching and corrective action when necessary.\nCoordinate staffing adjustments and coverage to ensure continuity of services.\nBuild and maintain strong relationships with district administrators, principals, and school-site staff as the primary operational liaison.\nJoin recurring district check-in meetings led by the Customer Success Manager to provide staffing updates, discuss program implementation, operational priorities, and school-site support.\nEnsure paraprofessionals understand and consistently adhere to role expectations, including appropriate student supervision, instructional support boundaries, confidentiality, student privacy, and district policies and procedures.\nTrain and reinforce expectations for behavior support, de-escalation strategies, escalation procedures, non-restraint practices, and health and safety protocols, including toileting assistance and bloodborne pathogen procedures, in accordance with district requirements.\nEnsure compliance with organizational procedures, documentation, timekeeping, and required trainings.\nMaintain accurate records of observations, coaching conversations, performance documentation, and stakeholder communications.\nCollaborate with Customer Success Managers, HR, Hiring, and internal leadership to resolve operational issues and support successful program delivery.\nIdentify operational challenges, communicate risks proactively, and implement solutions that promote continuous improvement and high-quality service.\nQualifications\nBachelor's degree (B.A./B.S.) required; Master's degree (M.S.) preferred in Education, Educational Leadership, Child Development, Psychology, Business Administration, or a related field.\nThree or more years of experience managing educational programs, school operations, or staff.\nPrevious supervisory or coaching experience preferred.\nExperience working in K–12 educational environments preferred.\nStrong leadership, communication, organizational, and problem-solving skills.\nAbility to build collaborative relationships with school leaders, district partners, and internal teams.\nExperience with workforce management, scheduling, timekeeping, or CRM systems preferred.\nAbility to travel regularly to school sites for meetings, observations, and program support.\nSuccess Metrics\nSchools consistently receive dependable, high-quality paraprofessional support.\nStrong, trusted relationships are established with district and school-site leaders.\nParaprofessionals are well-trained, supported, and held accountable to high professional standards.\nStaffing needs are met quickly with minimal service disruptions.\nOperational challenges are resolved proactively and efficiently.\nSchool partners view the PPC as a reliable, responsive, and strategic partner.\nPrograms operate smoothly while contributing to positive student outcomes and an exceptional school experience.\nIdeal Day-to-Day Operations of a Paraprofessional Program Coordinator Morning\nReview staffing schedules, attendance, and daily operational updates.\nRespond to school-site requests and urgent staffing needs.\nCoordinate substitute coverage and staffing adjustments.\nConnect with paraprofessionals regarding daily priorities and expectations.\nMidday\nConduct school-site visits and classroom observations.\nMeet with principals, administrators, and school-site staff.\nCoach paraprofessionals and provide real-time performance feedback.\nMonitor service quality, professionalism, and program implementation.\nAfternoon\nMeet with internal teams regarding staffing, hiring, onboarding, and operational priorities.\nDocument observations, coaching notes, and school communications.\nResolve operational concerns and develop action plans.\nPrepare staffing updates, reports, and follow-up communications.\nPay: $28.00 - $30.00 per hour\nBenefits:\n401(k)\nDental insurance\nEmployee discount\nHealth insurance\nLife insurance\nPaid time off\nReferral program\nRetirement plan\nVision insurance\nApplication Question(s):\nThis is a contract position for the duration of the school year, with the possibility of extension. Are you comfortable with this?\nExperience:\nOn site leadership: 3 years (Required)\nleading 30+ employee's: 1 year (Required)\nAbility to Commute:\nLong Beach, CA 90822 (Required)\nWork Location: In person","company":"Heytutor","rawCompany":"heytutor","city":"Long Beach","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-04T22:18:28.086Z","occupations":[{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"},{"code":"11-9039.00","title":"Education Administrators, All Other","slug":"education-administrators-all-other"},{"code":"39-1022.00","title":"First-Line Supervisors of Personal Service Workers","slug":"first-line-supervisors-of-personal-service-workers"}],"industries":[{"code":"611110","title":"Elementary and Secondary Schools","slug":"elementary-and-secondary-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Paraprofessional Program Coordinator- On Site- Program Lead","description":"***YOU WILL BE MANAGING 160 PARAPROFESSIONALS SO YOU'LL NEED PRIOR MANAGEMENT EXPERIENCE***\nPosition Overview\nThe Paraprofessional Program Coordinator (PPC) serves as the primary operational leader responsible for overseeing the successful implementation, management, and quality assurance of HeyTutor's paraprofessional services across assigned schools and districts. The PPC acts as the central liaison between district partners, school-site staff, paraprofessionals, and internal teams to ensure services are delivered with excellence and align with each partner's academic, behavioral, and operational goals.\nThe PPC is responsible for coaching, compliance, performance management, and ongoing oversight of paraprofessional staff while maintaining strong relationships with school administrators. This role ensures schools receive exceptional service through proactive communication, continuous program monitoring, and hands-on support that contributes to positive student outcomes.\nKey Responsibilities\nOversee day-to-day implementation of paraprofessional services, ensuring alignment with district expectations and program goals.\nMonitor program quality through daily school-site visits, classroom observations, and ongoing operational support.\nServe as the direct supervisor and primary point of contact for assigned paraprofessionals, providing coaching, performance feedback, and accountability.\nMonitor staff attendance, professionalism, and performance, addressing concerns through coaching and corrective action when necessary.\nCoordinate staffing adjustments and coverage to ensure continuity of services.\nBuild and maintain strong relationships with district administrators, principals, and school-site staff as the primary operational liaison.\nJoin recurring district check-in meetings led by the Customer Success Manager to provide staffing updates, discuss program implementation, operational priorities, and school-site support.\nEnsure paraprofessionals understand and consistently adhere to role expectations, including appropriate student supervision, instructional support boundaries, confidentiality, student privacy, and district policies and procedures.\nTrain and reinforce expectations for behavior support, de-escalation strategies, escalation procedures, non-restraint practices, and health and safety protocols, including toileting assistance and bloodborne pathogen procedures, in accordance with district requirements.\nEnsure compliance with organizational procedures, documentation, timekeeping, and required trainings.\nMaintain accurate records of observations, coaching conversations, performance documentation, and stakeholder communications.\nCollaborate with Customer Success Managers, HR, Hiring, and internal leadership to resolve operational issues and support successful program delivery.\nIdentify operational challenges, communicate risks proactively, and implement solutions that promote continuous improvement and high-quality service.\nQualifications\nBachelor's degree (B.A./B.S.) required; Master's degree (M.S.) preferred in Education, Educational Leadership, Child Development, Psychology, Business Administration, or a related field.\nThree or more years of experience managing educational programs, school operations, or staff.\nPrevious supervisory or coaching experience preferred.\nExperience working in K–12 educational environments preferred.\nStrong leadership, communication, organizational, and problem-solving skills.\nAbility to build collaborative relationships with school leaders, district partners, and internal teams.\nExperience with workforce management, scheduling, timekeeping, or CRM systems preferred.\nAbility to travel regularly to school sites for meetings, observations, and program support.\nSuccess Metrics\nSchools consistently receive dependable, high-quality paraprofessional support.\nStrong, trusted relationships are established with district and school-site leaders.\nParaprofessionals are well-trained, supported, and held accountable to high professional standards.\nStaffing needs are met quickly with minimal service disruptions.\nOperational challenges are resolved proactively and efficiently.\nSchool partners view the PPC as a reliable, responsive, and strategic partner.\nPrograms operate smoothly while contributing to positive student outcomes and an exceptional school experience.\nIdeal Day-to-Day Operations of a Paraprofessional Program Coordinator Morning\nReview staffing schedules, attendance, and daily operational updates.\nRespond to school-site requests and urgent staffing needs.\nCoordinate substitute coverage and staffing adjustments.\nConnect with paraprofessionals regarding daily priorities and expectations.\nMidday\nConduct school-site visits and classroom observations.\nMeet with principals, administrators, and school-site staff.\nCoach paraprofessionals and provide real-time performance feedback.\nMonitor service quality, professionalism, and program implementation.\nAfternoon\nMeet with internal teams regarding staffing, hiring, onboarding, and operational priorities.\nDocument observations, coaching notes, and school communications.\nResolve operational concerns and develop action plans.\nPrepare staffing updates, reports, and follow-up communications.\nPay: $28.00 - $30.00 per hour\nBenefits:\n401(k)\nDental insurance\nEmployee discount\nHealth insurance\nLife insurance\nPaid time off\nReferral program\nRetirement plan\nVision insurance\nApplication Question(s):\nThis is a contract position for the duration of the school year, with the possibility of extension. Are you comfortable with this?\nExperience:\nOn site leadership: 3 years (Required)\nleading 30+ employee's: 1 year (Required)\nAbility to Commute:\nLong Beach, CA 90822 (Required)\nWork Location: In person","datePosted":"2026-08-04T22:18:28.086Z","dateModified":"2026-08-04T22:18:28.086Z","hiringOrganization":{"@type":"Organization","name":"Heytutor","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Long Beach","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4268f47dbde8399bdd70bb98"},"url":"https://jobsearcher.com/jobs/4268f47dbde8399bdd70bb98"}}