{"schemaVersion":"jobsearcher.job.v1","id":"41e7dd8228a52d4e93a93dfe","url":"https://jobsearcher.com/jobs/41e7dd8228a52d4e93a93dfe","canonicalUrl":"https://jobsearcher.com/jobs/41e7dd8228a52d4e93a93dfe","title":"Executive Assistant","description":"Pivot Point Solutions\n\nPivot Point Solutions is a California-based technology consulting firm that specializes in delivering IT solutions and support for the construction and utility industries. We partner with organizations across the state to provide reliable technology services that improve operational efficiency, enhance project delivery, and support critical business systems.\n\nOur team understands the unique technology challenges facing construction and utility organizations, from field operations and infrastructure projects to enterprise applications and cybersecurity. By combining industry expertise with responsive service, we help clients modernize their technology environments, streamline workflows, and maintain secure, reliable IT systems that support long-term growth.\n\nJob Overview\n\nTitle: Executive Assistant\nSector: Business Operations / Administration\nSeniority: Mid-level\nLocation: Oakland, CA\nJob Type: Onsite – 5 Days per Week with Local Bay Area Travel\nContract Length: 6 months\nCompensation: $32-$43/hour\n\nRole Overview\n\nPivot Point Solutions is seeking an experienced Senior Director's Assistant to provide high-level administrative and operational support to three Director-level leaders. This position requires someone who can independently manage complex schedules, coordinate meetings and travel, prepare executive-level communications and documents, and keep multiple priorities moving in a fast-paced professional environment.\n\nThe ideal candidate has direct experience supporting multiple Director-level or senior leaders simultaneously and is comfortable balancing executive support with broader department operations, including expenses, purchasing, reporting, onboarding, compliance, records management, and process coordination.\n\nYour Day-to-Day Activities\n\nManage complex calendars for three Directors, including scheduling, prioritization, conflicts, and last-minute changes.\n\nCoordinate meetings, conference rooms, virtual meetings, agendas, attendees, and related logistics.\n\nPrepare, proofread, edit, and format correspondence, presentations, reports, agendas, and other business documents.\n\nTrack action items, deadlines, and outstanding requests and follow up with appropriate stakeholders.\n\nCoordinate executive travel, itineraries, events, conferences, catering, and local office activities.\n\nPrepare and process expense reports, invoices, purchase orders, commercial card reconciliations, and other administrative financial transactions.\n\nAssist with budget-related administrative activities, reporting, and department tracking.\n\nSupport onboarding, training coordination, HR processes, safety and compliance activities, and employee documentation.\n\nMaintain distribution lists, organizational charts, electronic records, filing systems, and department documentation.\n\nCoordinate office supplies, equipment requests, facilities needs, and building service requests.\n\nPrepare reports and track department metrics to support leadership and operational decision-making.\n\nIdentify opportunities to improve administrative processes, workflows, and department organization.\n\nProvide backup administrative support to other leaders and teams as needed.\n\nThe Job Requirements\n\nHigh School Diploma or GED.\n\nAt least 3 years of direct experience supporting multiple Director-level leaders or above.\n\nDemonstrated experience managing multiple complex executive calendars simultaneously.\n\nExperience coordinating executive meetings, travel, expenses, events, and business communications.\n\nStrong organizational skills with the ability to manage competing priorities and deadlines.\n\nStrong written communication, proofreading, formatting, and document-preparation skills.\n\nAbility to independently track commitments, follow up on outstanding items, and maintain organization across multiple leaders.\n\nExperience handling confidential or sensitive business information professionally.\n\nProficiency with standard business productivity, calendar, presentation, spreadsheet, and virtual meeting tools.\n\nAbility to work onsite five days per week and travel locally between Bay Area offices as needed.\n\nYou'll Stand Out If You Have\n\n4+ years of professional administrative or executive support experience.\n\nAssociate's degree or equivalent professional experience.\n\nExperience supporting three or more Director, Senior Director, VP, or executive-level leaders simultaneously.\n\nExperience working within a large corporate, utility, construction, engineering, or similarly complex organization.\n\nExperience processing purchase orders, invoices, expense reports, commercial card reconciliations, and budget-related administrative activities.\n\nExperience supporting onboarding, compliance, training, organizational reporting, or department operations.\n\nDemonstrated experience improving administrative processes or executive workflows.\n\nAbout Pivot Point Solutions\n\nPivot Point Solutions delivers technology consulting and professional support services to organizations throughout California's construction and utility industries. Our consultants work alongside client teams to support critical business operations, technology environments, and organizational initiatives.\n\nWe provide experienced professionals who can quickly integrate into complex organizations, collaborate effectively with leadership and cross-functional teams, and provide dependable support that keeps business operations moving forward.","company":"Pivot Point Solutions","rawCompany":"pivot point solutions","city":"Oakland","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-09-02T08:19:07.711Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Pivot Point Solutions\n\nPivot Point Solutions is a California-based technology consulting firm that specializes in delivering IT solutions and support for the construction and utility industries. We partner with organizations across the state to provide reliable technology services that improve operational efficiency, enhance project delivery, and support critical business systems.\n\nOur team understands the unique technology challenges facing construction and utility organizations, from field operations and infrastructure projects to enterprise applications and cybersecurity. By combining industry expertise with responsive service, we help clients modernize their technology environments, streamline workflows, and maintain secure, reliable IT systems that support long-term growth.\n\nJob Overview\n\nTitle: Executive Assistant\nSector: Business Operations / Administration\nSeniority: Mid-level\nLocation: Oakland, CA\nJob Type: Onsite – 5 Days per Week with Local Bay Area Travel\nContract Length: 6 months\nCompensation: $32-$43/hour\n\nRole Overview\n\nPivot Point Solutions is seeking an experienced Senior Director's Assistant to provide high-level administrative and operational support to three Director-level leaders. This position requires someone who can independently manage complex schedules, coordinate meetings and travel, prepare executive-level communications and documents, and keep multiple priorities moving in a fast-paced professional environment.\n\nThe ideal candidate has direct experience supporting multiple Director-level or senior leaders simultaneously and is comfortable balancing executive support with broader department operations, including expenses, purchasing, reporting, onboarding, compliance, records management, and process coordination.\n\nYour Day-to-Day Activities\n\nManage complex calendars for three Directors, including scheduling, prioritization, conflicts, and last-minute changes.\n\nCoordinate meetings, conference rooms, virtual meetings, agendas, attendees, and related logistics.\n\nPrepare, proofread, edit, and format correspondence, presentations, reports, agendas, and other business documents.\n\nTrack action items, deadlines, and outstanding requests and follow up with appropriate stakeholders.\n\nCoordinate executive travel, itineraries, events, conferences, catering, and local office activities.\n\nPrepare and process expense reports, invoices, purchase orders, commercial card reconciliations, and other administrative financial transactions.\n\nAssist with budget-related administrative activities, reporting, and department tracking.\n\nSupport onboarding, training coordination, HR processes, safety and compliance activities, and employee documentation.\n\nMaintain distribution lists, organizational charts, electronic records, filing systems, and department documentation.\n\nCoordinate office supplies, equipment requests, facilities needs, and building service requests.\n\nPrepare reports and track department metrics to support leadership and operational decision-making.\n\nIdentify opportunities to improve administrative processes, workflows, and department organization.\n\nProvide backup administrative support to other leaders and teams as needed.\n\nThe Job Requirements\n\nHigh School Diploma or GED.\n\nAt least 3 years of direct experience supporting multiple Director-level leaders or above.\n\nDemonstrated experience managing multiple complex executive calendars simultaneously.\n\nExperience coordinating executive meetings, travel, expenses, events, and business communications.\n\nStrong organizational skills with the ability to manage competing priorities and deadlines.\n\nStrong written communication, proofreading, formatting, and document-preparation skills.\n\nAbility to independently track commitments, follow up on outstanding items, and maintain organization across multiple leaders.\n\nExperience handling confidential or sensitive business information professionally.\n\nProficiency with standard business productivity, calendar, presentation, spreadsheet, and virtual meeting tools.\n\nAbility to work onsite five days per week and travel locally between Bay Area offices as needed.\n\nYou'll Stand Out If You Have\n\n4+ years of professional administrative or executive support experience.\n\nAssociate's degree or equivalent professional experience.\n\nExperience supporting three or more Director, Senior Director, VP, or executive-level leaders simultaneously.\n\nExperience working within a large corporate, utility, construction, engineering, or similarly complex organization.\n\nExperience processing purchase orders, invoices, expense reports, commercial card reconciliations, and budget-related administrative activities.\n\nExperience supporting onboarding, compliance, training, organizational reporting, or department operations.\n\nDemonstrated experience improving administrative processes or executive workflows.\n\nAbout Pivot Point Solutions\n\nPivot Point Solutions delivers technology consulting and professional support services to organizations throughout California's construction and utility industries. Our consultants work alongside client teams to support critical business operations, technology environments, and organizational initiatives.\n\nWe provide experienced professionals who can quickly integrate into complex organizations, collaborate effectively with leadership and cross-functional teams, and provide dependable support that keeps business operations moving forward.","datePosted":"2026-09-02T08:19:07.711Z","dateModified":"2026-09-02T08:19:07.711Z","hiringOrganization":{"@type":"Organization","name":"Pivot Point Solutions","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Oakland","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"41e7dd8228a52d4e93a93dfe"},"url":"https://jobsearcher.com/jobs/41e7dd8228a52d4e93a93dfe"}}