Purchasing Coordinator/Accounts Receivable Sp

Pathways Health Partners Pathways Health Partners is an Accountable Care Organization (ACO) on the forefront of helping independent providers make the transition to Value-Based Care. Pathways operates a Medicare REACH ACO, a Medicare Advantage MSO, and a Commercial MSO responsible for approximately 20,000 patients throughout North-West/Central Florida. Our service area is The Villages, down to St. Petersburg, across to Mount Dora, and areas in between. Pathways also operates a robust hospital medicine group, manages several of its affiliated medical practices, and an insurance agency. Job Summary Position Purpose: The role of the Purchasing Coordinator & Accounts Receivable Specialist at Pathways Health Partners encompasses the efficient management of procurement processes and the meticulous handling of accounts receivable functions within our Accountable Care Organization (ACO). This dual-role position is critical for ensuring operational effectiveness and financial accuracy, aligning with our commitment to improving patient care and reducing healthcare costs. The Purchasing Coordinator & Accounts Receivable Specialist plays a pivotal role in supporting Pathways Health Partners' mission to deliver superior patient care and operational excellence; by managing procurement and accounts receivable functions with diligence and professionalism. Role and Responsibilities Position Competencies: Oversee the entire purchasing cycle, including requisition, vendor selection, order placement, and payment processing. Monitor inventory levels, anticipate procurement needs, and place orders to maintain optimal stock levels, preventing shortages and disruptions. Handle all accounts receivable transactions, including the generation of invoices, payment processing, and collections. Know and maintain professional communication skills: verbal, written, and non-verbal communication Understand and maintains the highest level of HIPAA (Health Insurance Portability and Accountability) standards Position Responsibilities: Specific: Ensure procurement activities comply with organizational policies and regulatory standards Establish and maintain productive relationships with suppliers, negotiate favorable terms, and ensure the delivery of high-quality goods and services Collaborate with various departments to ascertain their purchasing requirements and ensure timely fulfillment of their needs Address and resolve issues related to order discrepancies, delivery delays, and returns promptly and effectively Regularly reconcile the accounts receivable ledger to ensure the accuracy of financial records and reports Monitor outstanding accounts, communicate with clients to expedite payments, and implement strategies to reduce aged receivables Prepare comprehensive accounts receivable reports for management review, providing insights into financial status and performance Support the month-end closing process by supplying relevant financial data and ensuring the completeness and accuracy of accounts receivable records Investigate and resolve any discrepancies or issues related to accounts receivable transactions Proactive problem-solving skills and the capacity to address issues promptly Prepares purchase orders, solicits bid proposals, and reviews requisitions for goods and services Researches and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history Formulates policies and procedures for bid proposals and procurement of goods and services Evaluates and monitors contract performance to ensure compliance with contractual obligations and to determine need for changes Manage facility-related contracts such as janitorial services and act as the primary point of contact for vendor and company interactions Handle reports of facility maintenance issues, such as painting and upkeep, by sourcing appropriate labor and ensuring timely resolution Track company-provided assets to employees, ensuring accurate records of item distribution, accountability, and inventory management Core: Works well independently and has strong operational skills Excels at customer service and has strong interpersonal skills Strong organizational and time management skills Demonstrates a positive attitude and maintains a positive corporate culture Communicates effectively and has strong verbal, non-verbal, and written communication skills Develops strong relationships with coworkers and other stakeholders Learns quickly and has strong problem-solving and critical-thinking skills Willingness to continually self-educate and grow professionally Prompt and regular attendance Assist and perform additional duties as asked or assigned Qualifications and Education Requirements Qualifications/Position Requirements: Education: High school diploma/GED Required. Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; or a combination of education and relevant experience. Experience: minimum of 2 years of experience in purchasing and/or accounts receivable, preferably within the healthcare sector. Certification/Licensure: N/A Training and Knowledge Required at Time of Hire: Advanced knowledge of accounting software and Microsoft Office Suite, with a strong emphasis on Excel. Exceptional organizational and time management abilities, coupled with strong communication and negotiation skills. Demonstrated ability to manage multiple tasks and priorities with precision. Age Specific Individuals Served/Responsibility: Adult Security Measures and Clearance: May require up to a Level 2 Background Clearance Why Work for Pathways? Pathways Health Partners is a growing company based in Leesburg, FL. We are proud of our professional yet family culture with the executive team working daily alongside our team members. We provide competitive salaries, bonuses for all team members, and a benefits package that is second to none. Medical Insurance for Employee and Spouse/Significant Other paid 100% by Pathways! Addition of family coverage for dependents at a fraction of the cost 25K life insurance for employees 100% paid by Pathways! Increasing Employee coverage or adding spouse/dependents at a fraction of the cost Vision and Dental Coverage available at a low cost for employees, spouses, and family 401K retirement plan with 100% match up to 4% of annual pay Paid holidays Ample Paid Time Off (PTO) for vacation/sick/personal days We look forward to speaking with you about this opportunity!