{"schemaVersion":"jobsearcher.job.v1","id":"4105ce6e855bd5b19065db73","url":"https://jobsearcher.com/jobs/4105ce6e855bd5b19065db73","canonicalUrl":"https://jobsearcher.com/jobs/4105ce6e855bd5b19065db73","title":"Project Coordinator","description":"Description:\n\nPOSITION SUMMARY\n\nThis role provides administrative, project, and office coordination support for our team in Port Charlotte. The primary focus is to keep projects, schedules, communications, and administrative processes organized and moving forward efficiently. Success in this position requires strong organization, attention to detail, initiative, professionalism, discernment, and consistent follow-through. This is an in-office position requiring regular attendance.\n\nOVERVIEW OF RESPONSIBILITIES\n\nTEAM & ADMINISTRATIVE SUPPORT\n\nCoordinate calendars, meetings, schedules, and travel arrangements for assigned team members.\nSupport meeting preparation, agendas, minutes, action items, and follow-up.\nMonitor assigned communications and ensure timely response and follow through.\nServe as a central coordination point for the team and help prioritize competing requests.\n\nPROJECT COORDINATION\n\nMaintain project information, schedules, milestones, deadlines, and team assignments within company systems.\nMonitor project progress and communicate upcoming deadlines, needs, and potential issues.\nAssist with project start up and closeout activities, file management, documentation, and project standards.\nCoordinate project reviews, quality assurance activities, signatures, submissions, approvals, permits, and other required actions.\nTrack and coordinate recurring team requirements, including licensing, continuing education, reporting, site visits, and other applicable deadlines.\nAssist with research, including code or project related research, and help maintain current specifications, checklists, templates, and other project resources.\n\nPROJECT & FINANCIAL ADMINISTRATION\n\nCoordinate project invoicing and invoice processing, ensuring accuracy and timely completion.\nUpload and track invoices and related documentation.\nMonitor receivables and communicate status updates to project managers.\nSupport assigned team members with financial and administrative processes, including expense reconciliation and other recurring financial coordination.\nAssist with proposal preparation, reporting, scorecards, and other business development activities.\n\nTEAM SUPPORT & CONTINUOUS IMPROVEMENT\n\nFollow up on commitments, deadlines, and action items.\nPromote consistent processes, systems, and organizational standards.\nDevelop and maintain strong proficiency in Microsoft 365 applications, including Excel, Word, Outlook, and Teams, as well as project management, document management, accounting, and other business systems. Serve as a knowledgeable resource to the team in the effective use of these tools.\nCollaborate with the administrative team and other departments to support shared goals and ensure consistent processes.\nIdentify opportunities to improve team coordination, efficiency, and overall operations.\nDemonstrate a high degree of ownership, organization, attention to detail, discretion, and accountability.\nPerforms other duties as assigned.\n\nOFFICE OPERATIONS\n\nCoordinate office supplies, vendors, equipment, deliveries, and facility-related needs.\nProcess office related invoices and documentation.\nHelp maintain an organized, professional, and efficient office environment.\n\nKEY COMPETENCIES\n\nAttention to Detail and Accuracy\nInitiative, Ownership, and Accountability\nOrganization and Prioritization\nProfessional Communication\nJudgement and Decision Making\nSystems and Technical Competence\nConfidentiality and Discretion\nReliability and Follow-Through\nRequirements:\n3–5+ years of experience in an administrative or coordinator role.\nExperience operating in a fast-paced, professional environment with multiple competing priorities.\nExperience working with and proficiency in Microsoft Office Suite applications (Outlook, Excel, PowerPoint, Word).\nBachelor’s degree preferred, but not required.\nMust be authorized to work in the United States.\n\nEP does not accept unsolicited resumes or candidate submissions from third-party recruiters or staffing agencies.","company":"Emanuelson Podas","rawCompany":"emanuelson podas","city":"Port Charlotte","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-09-14T09:57:06.768Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Coordinator","description":"Description:\n\nPOSITION SUMMARY\n\nThis role provides administrative, project, and office coordination support for our team in Port Charlotte. The primary focus is to keep projects, schedules, communications, and administrative processes organized and moving forward efficiently. Success in this position requires strong organization, attention to detail, initiative, professionalism, discernment, and consistent follow-through. This is an in-office position requiring regular attendance.\n\nOVERVIEW OF RESPONSIBILITIES\n\nTEAM & ADMINISTRATIVE SUPPORT\n\nCoordinate calendars, meetings, schedules, and travel arrangements for assigned team members.\nSupport meeting preparation, agendas, minutes, action items, and follow-up.\nMonitor assigned communications and ensure timely response and follow through.\nServe as a central coordination point for the team and help prioritize competing requests.\n\nPROJECT COORDINATION\n\nMaintain project information, schedules, milestones, deadlines, and team assignments within company systems.\nMonitor project progress and communicate upcoming deadlines, needs, and potential issues.\nAssist with project start up and closeout activities, file management, documentation, and project standards.\nCoordinate project reviews, quality assurance activities, signatures, submissions, approvals, permits, and other required actions.\nTrack and coordinate recurring team requirements, including licensing, continuing education, reporting, site visits, and other applicable deadlines.\nAssist with research, including code or project related research, and help maintain current specifications, checklists, templates, and other project resources.\n\nPROJECT & FINANCIAL ADMINISTRATION\n\nCoordinate project invoicing and invoice processing, ensuring accuracy and timely completion.\nUpload and track invoices and related documentation.\nMonitor receivables and communicate status updates to project managers.\nSupport assigned team members with financial and administrative processes, including expense reconciliation and other recurring financial coordination.\nAssist with proposal preparation, reporting, scorecards, and other business development activities.\n\nTEAM SUPPORT & CONTINUOUS IMPROVEMENT\n\nFollow up on commitments, deadlines, and action items.\nPromote consistent processes, systems, and organizational standards.\nDevelop and maintain strong proficiency in Microsoft 365 applications, including Excel, Word, Outlook, and Teams, as well as project management, document management, accounting, and other business systems. Serve as a knowledgeable resource to the team in the effective use of these tools.\nCollaborate with the administrative team and other departments to support shared goals and ensure consistent processes.\nIdentify opportunities to improve team coordination, efficiency, and overall operations.\nDemonstrate a high degree of ownership, organization, attention to detail, discretion, and accountability.\nPerforms other duties as assigned.\n\nOFFICE OPERATIONS\n\nCoordinate office supplies, vendors, equipment, deliveries, and facility-related needs.\nProcess office related invoices and documentation.\nHelp maintain an organized, professional, and efficient office environment.\n\nKEY COMPETENCIES\n\nAttention to Detail and Accuracy\nInitiative, Ownership, and Accountability\nOrganization and Prioritization\nProfessional Communication\nJudgement and Decision Making\nSystems and Technical Competence\nConfidentiality and Discretion\nReliability and Follow-Through\nRequirements:\n3–5+ years of experience in an administrative or coordinator role.\nExperience operating in a fast-paced, professional environment with multiple competing priorities.\nExperience working with and proficiency in Microsoft Office Suite applications (Outlook, Excel, PowerPoint, Word).\nBachelor’s degree preferred, but not required.\nMust be authorized to work in the United States.\n\nEP does not accept unsolicited resumes or candidate submissions from third-party recruiters or staffing agencies.","datePosted":"2026-09-14T09:57:06.768Z","dateModified":"2026-09-14T09:57:06.768Z","hiringOrganization":{"@type":"Organization","name":"Emanuelson Podas","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Port Charlotte","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"4105ce6e855bd5b19065db73"},"url":"https://jobsearcher.com/jobs/4105ce6e855bd5b19065db73"}}