Receptionist

The Receptionist plays a critical role in transmitting the proper image of the firm by acting as the first point of contact to visitors, clients, suppliers, and business partners. The Receptionist will provide support to employees across the firm, receive and route telephone calls, greet clients and visitors, and perform a number of other tasks. This role is comprised of equal parts reception, administrative and office coordination duties. Job FunctionsServe as the first point of contact for employees, clients, and visitors by providing a professional, friendly, and welcoming office environmentProfessionally answer, screen, and direct incoming phone callsGreet and assist visitors, ensuring a positive and hospitable experienceMaintain the office calendar and conference room schedules using Microsoft OutlookCoordinate meeting logistics, including conference room setup and breakdown, catering arrangements, meeting materials, and Microsoft Teams setupTroubleshoot basic technical issues related to conference room technology and virtual meetingsProvide general administrative and clerical support to professionals across the officeAssist with travel arrangements, expense reporting, data entry, and other administrative tasks as neededPartner with building management and facilities teams to ensure conference rooms, kitchens, and common areas are clean, stocked, and fully operationalMaintain inventory of office supplies, snacks, beverages, and kitchen items; place orders as neededSupport internal teams with day-to-day office operations and administrative requestsAssist with special projects and additional office-related responsibilities as assignedQualificationsMinimum of 2 years of administrative, receptionist, or customer service experiencePrevious experience within financial services or a professional office environment is a plusAdvanced proficiency with Microsoft Outlook and Microsoft Teams with a working knowledge of other Microsoft Office applications, including Word and ExcelStrong organizational skills with the ability to manage multiple priorities in a fast-paced environmentExcellent verbal and written communication skills with strong attention to detailProfessional demeanor with a customer service-oriented mindsetAbility to work independently, exercise sound judgment, and maintain confidentialityAdaptable, dependable, and willing to support the evolving needs of the office