{"schemaVersion":"jobsearcher.job.v1","id":"3fe20df59cd4f03f39f49520","url":"https://jobsearcher.com/jobs/3fe20df59cd4f03f39f49520","canonicalUrl":"https://jobsearcher.com/jobs/3fe20df59cd4f03f39f49520","title":"Executive Assistant","description":"Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing.\nNovanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.\nWe are seeking a polished, proactive, and detail-oriented Executive Assistant to support our Chief Financial Officer and Chief Operating Officer. This role is critical to ensuring each executive’s time is maximized and strategic priorities are executed efficiently. The ideal candidate will have experience in finance or corporate environments, exceptional communication skills, and the ability to handle confidential information with discretion. This role is a visible part of Novanta’s brand out our newly established Boston Seaport office.\nPrimary Responsibilities\nThis role will be responsible for providing executive support for the CFO and COO.\nBe a trusted partner and provide overall administrative support to the CFO and COO.\nCalendar Management: Manage the calendars for internal team meetings, project meetings, and corporate development meetings. Be creative and flexible to address urgent scheduling requests for the business.\nCalendar Management: Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team, and cross-functional project meetings. Maintain and re-balance cadence of all meetings.\nTeam Coordination: Provide ancillary support to the Executive Assistant team and other corporate functions in the office, as necessary.\nTeam Coordination: Create and maintain department distribution lists. Draft and send communications upon request.\nTravel Management: Assist with the planning, scheduling, and booking of domestic and international travel – in partnership with the Company’s preferred travel services firm. This includes travel visas, car service arrangements, hotel accommodations, meal/restaurant reservations, meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive. Execute changes along the way i.e.: flight changes, cancelations etc.\nExpense Reporting: Ensure timely filing of expense reports.\nOther: Manage phone, email, and postal mail inquiries as needed and respond appropriately.\nOversee day-to-day office operations, including supplies, facilities, and vendor coordination for the Boston Seaport office.\nServe as point of contact for office visitors and incoming calls, ensuring a professional and welcoming environment\nPartner with IT for equipment needs in partnership with internal teams or external providers.\nSupport planning and execution of company events, team meetings, and executive off-sites.\nRequired Experience, Education, Skills and Competencies\nMinimum 5 years of experience supporting C-level executives, ideally in finance or public companies.\nStrong understanding of corporate governance.\nExperience managing calendars, coordinating travel, event planning and presentation preparation.\nProven ability to manage office operations and vendor relationships.\nExceptional organizational and multitasking skills.\nHigh level of discretion and professionalism.\nExperience interfacing with executive leaders with the professional demeanor to convey credibility and de-escalate problem areas that arise.\nExcellent communication skills, both written and verbal, with demonstrated discretion with sensitive information.\nStrong skills in critical thinking, organization, time management, and attention to detail.\nWide breadth of mental agility and creativity, including strong problem-solving instincts and capabilities.\nSelf-starter with the demonstrated ability to work in a fast-paced unstructured atmosphere.\nBachelor’s degree in Business, Finance, or related field preferred.\nProficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook); familiarity with financial platforms a plus.\nTravel Requirements\nLess than 10%\nPhysical Requirements\nNone\nCompensation\nThe salary for this role will range from 90,675 to 163,215 annually based on full-time employment. Salary offers are based on a wide range of factors including but not limited to location, relevant skills, training, experience, education, etc.\nCertain roles may be eligible for performance-based incentive compensation and/or long-term incentives. Incentives could be discretionary or non-discretionary depending on the plan.\nNovanta supports all aspects of your life’s needs. This position provides a full range of medical, financial, and other benefits to make your quality of life better.\nNovanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.\nPlease call +1 781-266-5700 if you need a disability accommodation for any part of the employment process.","company":"Novanta","rawCompany":"novanta","city":"Brighton","state":"MA","isRemote":false,"isActive":false,"createdAt":"2026-05-04T09:00:00.834Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551112","title":"Offices of Other Holding Companies","slug":"offices-of-other-holding-companies"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing.\nNovanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.\nWe are seeking a polished, proactive, and detail-oriented Executive Assistant to support our Chief Financial Officer and Chief Operating Officer. This role is critical to ensuring each executive’s time is maximized and strategic priorities are executed efficiently. The ideal candidate will have experience in finance or corporate environments, exceptional communication skills, and the ability to handle confidential information with discretion. This role is a visible part of Novanta’s brand out our newly established Boston Seaport office.\nPrimary Responsibilities\nThis role will be responsible for providing executive support for the CFO and COO.\nBe a trusted partner and provide overall administrative support to the CFO and COO.\nCalendar Management: Manage the calendars for internal team meetings, project meetings, and corporate development meetings. Be creative and flexible to address urgent scheduling requests for the business.\nCalendar Management: Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team, and cross-functional project meetings. Maintain and re-balance cadence of all meetings.\nTeam Coordination: Provide ancillary support to the Executive Assistant team and other corporate functions in the office, as necessary.\nTeam Coordination: Create and maintain department distribution lists. Draft and send communications upon request.\nTravel Management: Assist with the planning, scheduling, and booking of domestic and international travel – in partnership with the Company’s preferred travel services firm. This includes travel visas, car service arrangements, hotel accommodations, meal/restaurant reservations, meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive. Execute changes along the way i.e.: flight changes, cancelations etc.\nExpense Reporting: Ensure timely filing of expense reports.\nOther: Manage phone, email, and postal mail inquiries as needed and respond appropriately.\nOversee day-to-day office operations, including supplies, facilities, and vendor coordination for the Boston Seaport office.\nServe as point of contact for office visitors and incoming calls, ensuring a professional and welcoming environment\nPartner with IT for equipment needs in partnership with internal teams or external providers.\nSupport planning and execution of company events, team meetings, and executive off-sites.\nRequired Experience, Education, Skills and Competencies\nMinimum 5 years of experience supporting C-level executives, ideally in finance or public companies.\nStrong understanding of corporate governance.\nExperience managing calendars, coordinating travel, event planning and presentation preparation.\nProven ability to manage office operations and vendor relationships.\nExceptional organizational and multitasking skills.\nHigh level of discretion and professionalism.\nExperience interfacing with executive leaders with the professional demeanor to convey credibility and de-escalate problem areas that arise.\nExcellent communication skills, both written and verbal, with demonstrated discretion with sensitive information.\nStrong skills in critical thinking, organization, time management, and attention to detail.\nWide breadth of mental agility and creativity, including strong problem-solving instincts and capabilities.\nSelf-starter with the demonstrated ability to work in a fast-paced unstructured atmosphere.\nBachelor’s degree in Business, Finance, or related field preferred.\nProficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook); familiarity with financial platforms a plus.\nTravel Requirements\nLess than 10%\nPhysical Requirements\nNone\nCompensation\nThe salary for this role will range from 90,675 to 163,215 annually based on full-time employment. Salary offers are based on a wide range of factors including but not limited to location, relevant skills, training, experience, education, etc.\nCertain roles may be eligible for performance-based incentive compensation and/or long-term incentives. Incentives could be discretionary or non-discretionary depending on the plan.\nNovanta supports all aspects of your life’s needs. This position provides a full range of medical, financial, and other benefits to make your quality of life better.\nNovanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.\nPlease call +1 781-266-5700 if you need a disability accommodation for any part of the employment process.","datePosted":"2026-05-04T09:00:00.834Z","dateModified":"2026-05-04T09:00:00.834Z","hiringOrganization":{"@type":"Organization","name":"Novanta","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Brighton","addressRegion":"MA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"3fe20df59cd4f03f39f49520"},"url":"https://jobsearcher.com/jobs/3fe20df59cd4f03f39f49520"}}