{"schemaVersion":"jobsearcher.job.v1","id":"3f207aeff0c6a8cae7cbe5d7","url":"https://jobsearcher.com/jobs/3f207aeff0c6a8cae7cbe5d7","canonicalUrl":"https://jobsearcher.com/jobs/3f207aeff0c6a8cae7cbe5d7","title":"Project Admin","description":"hackajob is collaborating with CAI to connect them with exceptional professionals for this role.\r\nProject Admin\r\nReq Number R8169\r\nEmployment Type Full time\r\nWorksite Flexibility Onsite\r\nWho We Are CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.\r\nJob Summary We are looking for a motivated Project Admin ready to take us to the next level! If you have strong organizational, communication, and calendar management skills and are looking for your next career move.\r\nJob Description We are looking for a Project Admin to manage departmental operations, coordinate meetings, support cross-functional communication, oversee travel arrangements, and provide administrative support that enables leaders and project managers to focus on execution. This position will be a contract and onsite in Miramar, FL.\r\nWhat You'll Do Plan, schedule, and facilitate recurring and ad hoc team meetings, including preparing agendas and managing Outlook calendar invitations\r\nTake detailed meeting notes and distribute action items, decisions, and meeting summaries\r\nCollect status updates from project managers and consolidate information into professional PowerPoint presentations for leadership review\r\nCoordinate end-to-end meeting logistics, including scheduling, room or virtual setup, materials preparation, and follow-up activities\r\nArrange domestic and international travel, including flights, accommodations, and itineraries\r\nServe as the primary point of contact for administrative support across the department\r\nMaintain shared calendars, trackers, and documentation to ensure accurate and up-to-date information\r\nSupport resource planning activities by tracking team capacity and project staffing needs\r\nIdentify and implement process improvements to streamline administrative workflows and reporting\r\nRequired What You'll Need Experience in an administrative, coordinator, executive support, or similar role\r\nExperience supporting meetings, managing calendars, and coordinating departmental activities\r\nStrong written and verbal communication skills with the ability to organize and present information clearly\r\nExcellent organizational skills with strong attention to detail and the ability to manage multiple priorities\r\nAbility to work independently, take ownership of responsibilities, and follow through on commitments\r\nExperience collaborating with cross-functional teams, leadership, and external vendors\r\nProficiency in Microsoft Outlook, including calendar management, meeting coordination, and inbox organization\r\nStrong Microsoft PowerPoint skills with the ability to create professional presentations from raw data and updates\r\nProficiency in Microsoft Word and Excel for documentation, tracking, and reporting\r\nPreferred Experience supporting project management or resource planning activities\r\nFamiliarity with Power BI or a willingness to learn data visualization and reporting tools\r\nInterest in developing skills related to project coordination, business analysis, or data analysis\r\nPhysical Demands Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards\r\nSedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.\r\nAbility to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor\r\nReasonable accommodation statement If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.\r\nEEO Statement It is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.\r\n$25 per hour\r\nThe pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.\r\nJ-18808-Ljbffr","company":"Hackajob","rawCompany":"hackajob","city":"Florida","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-08-08T01:26:30.981Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Project Admin","description":"hackajob is collaborating with CAI to connect them with exceptional professionals for this role.\r\nProject Admin\r\nReq Number R8169\r\nEmployment Type Full time\r\nWorksite Flexibility Onsite\r\nWho We Are CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.\r\nJob Summary We are looking for a motivated Project Admin ready to take us to the next level! If you have strong organizational, communication, and calendar management skills and are looking for your next career move.\r\nJob Description We are looking for a Project Admin to manage departmental operations, coordinate meetings, support cross-functional communication, oversee travel arrangements, and provide administrative support that enables leaders and project managers to focus on execution. This position will be a contract and onsite in Miramar, FL.\r\nWhat You'll Do Plan, schedule, and facilitate recurring and ad hoc team meetings, including preparing agendas and managing Outlook calendar invitations\r\nTake detailed meeting notes and distribute action items, decisions, and meeting summaries\r\nCollect status updates from project managers and consolidate information into professional PowerPoint presentations for leadership review\r\nCoordinate end-to-end meeting logistics, including scheduling, room or virtual setup, materials preparation, and follow-up activities\r\nArrange domestic and international travel, including flights, accommodations, and itineraries\r\nServe as the primary point of contact for administrative support across the department\r\nMaintain shared calendars, trackers, and documentation to ensure accurate and up-to-date information\r\nSupport resource planning activities by tracking team capacity and project staffing needs\r\nIdentify and implement process improvements to streamline administrative workflows and reporting\r\nRequired What You'll Need Experience in an administrative, coordinator, executive support, or similar role\r\nExperience supporting meetings, managing calendars, and coordinating departmental activities\r\nStrong written and verbal communication skills with the ability to organize and present information clearly\r\nExcellent organizational skills with strong attention to detail and the ability to manage multiple priorities\r\nAbility to work independently, take ownership of responsibilities, and follow through on commitments\r\nExperience collaborating with cross-functional teams, leadership, and external vendors\r\nProficiency in Microsoft Outlook, including calendar management, meeting coordination, and inbox organization\r\nStrong Microsoft PowerPoint skills with the ability to create professional presentations from raw data and updates\r\nProficiency in Microsoft Word and Excel for documentation, tracking, and reporting\r\nPreferred Experience supporting project management or resource planning activities\r\nFamiliarity with Power BI or a willingness to learn data visualization and reporting tools\r\nInterest in developing skills related to project coordination, business analysis, or data analysis\r\nPhysical Demands Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards\r\nSedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.\r\nAbility to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor\r\nReasonable accommodation statement If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.\r\nEEO Statement It is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.\r\n$25 per hour\r\nThe pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T01:26:30.981Z","dateModified":"2026-08-08T01:26:30.981Z","hiringOrganization":{"@type":"Organization","name":"Hackajob","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Florida","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"3f207aeff0c6a8cae7cbe5d7"},"url":"https://jobsearcher.com/jobs/3f207aeff0c6a8cae7cbe5d7"}}