Office Coordinator (Houston)

Position OverviewWe are seeking a polished, proactive, and highly organized Executive Office Coordinator to serve as the face of the office and ensure a seamless workplace experience for employees, executives, clients, and guests.The ideal candidate takes ownership of the office environment, anticipates needs before being asked, and thrives in a fast-paced professional setting supporting executive-level operations. Success in this role requires strong executive presence, attention to detail, hospitality mindset, and the ability to independently manage multiple office priorities.The right person is polished, resourceful, service-oriented, and naturally takes pride in maintaining a high-quality, welcoming office environment.Key ResponsibilitiesExecutive & Guest ExperienceServe as the first point of contact for executives, clients, vendors, and visitorsCreate a polished and welcoming guest experience from arrival through departureManage visitor check-in, badges, conference room readiness, and hospitality servicesSupport executive meetings with room setup, catering coordination, refreshments, and presentation readinessMaintain professional front desk coverage and ensure reception areas remain organized and presentation-ready at all timesOffice Operations & Workplace ExperiencePerform daily office walkthroughs to ensure cleanliness, organization, and operational readinessProactively manage conference rooms, kitchen areas, copy rooms, and shared office spacesMonitor and maintain office, kitchen, and event supplies without requiring oversightCoordinate deliveries, mail, and incoming packagesSupport workplace experience initiatives, employee events, quarterly meetings, and office activitiesAssist with office décor, seasonal setups, and creating an engaging office environmentAdministrative & Executive SupportProvide administrative support across departments as neededCoordinate scheduling, meeting logistics, and internal communicationsSupport Sales and Leadership teams with event coordination and office preparationMaintain confidentiality and professionalism when interacting with executives and guestsFacilities & Vendor CoordinationCoordinate with building management and vendors regarding office maintenance and service needsEnsure kitchen, conference rooms, and common areas remain fully stocked and functionalMonitor catering orders and event preparation to ensure high-quality execution and appropriate quantitiesRequired Experience5+ years of experience in executive reception, executive administration, workplace experience, office coordination, or hospitality-focused office supportExperience supporting executives or leadership teams in a professional corporate environmentExperience independently managing office operations and workplace coordination responsibilitiesSkills & Success TraitsExecutive presence and professional communication skillsHighly polished, organized, and detail-orientedSelf-starter who identifies needs without being directedStrong sense of ownership and accountabilityHospitality and service-oriented mindsetAble to multitask and prioritize in a fast-paced environmentComfortable interacting with executives and senior leadershipStrong Microsoft Outlook, Word, Teams, and calendar coordination skillsReliable, proactive, and attentive to office presentation and employee experience