{"schemaVersion":"jobsearcher.job.v1","id":"3c856eb1dc14aa9b30426899","url":"https://jobsearcher.com/jobs/3c856eb1dc14aa9b30426899","canonicalUrl":"https://jobsearcher.com/jobs/3c856eb1dc14aa9b30426899","title":"Executive Assistant & Development Coordinator (Full Time)","description":"Description:\n\nMake an impact behind the scenes—and at the center of it all.\n\nThe Summit Area YMCA is seeking a highly organized, proactive Executive Assistant & Development Coordinator to provide high-level support to our CEO and Vice President of Advancement. This unique role combines executive administration with advancement coordination, offering the opportunity to work closely with organizational leadership while supporting board engagement, donor communications, development operations, and special events.\n\nThis position is ideal for a curious, resourceful problem-solver who enjoys anticipating needs, creating effective systems, managing details, and taking ownership. You will regularly interact with board members, donors, committee volunteers, vendors, and other community partners while helping two externally facing leaders operate effectively and advance the Y’s mission.\n\nYou May Be the Right Fit If You:\n\nAre highly organized and enjoy creating systems that keep people and projects moving.\nNaturally anticipate needs, take initiative, and follow through.\nCan shift between priorities while maintaining close attention to detail.\nCommunicate clearly and professionally with senior leaders, board members, donors, volunteers, and community partners.\nAre interested in Advancement work and enjoy supporting donor relations, fundraising efforts, and community engagement.\nEnjoy solving problems, improving processes, and taking ownership of your work.\nHandle sensitive information with professionalism and discretion.\nAre curious, eager to learn, and excited to grow within a mission-driven organization.\n\nWhat You’ll Do\n\nProvide proactive administrative support to the CEO and Vice President of Advancement, including managing calendars, meetings, appointments, and occasional local travel.\nCoordinate board, committee, and staff meetings; prepare agendas and materials, take minutes, and track follow-up items.\nManage the fundraising database, including donor records, reporting, auditing, and data integrity.\nPrepare donor communications, correspondence, reports, presentations, and board materials.\nSupport fundraising initiatives, special events, and the Annual Campaign.\nCoordinate communications and logistics with board members, donors, committee volunteers, vendors, and other community partners.\nMaintain confidential records, organized digital files, project timelines, and departmental deadlines.\nCollaborate across departments, anticipate needs, and identify opportunities to improve administrative processes and systems.\n\nSalary & Benefits\n\nThis full-time, non-exempt position generally works Monday–Friday during standard business hours, with occasional evening or weekend responsibilities based on operational needs, projects, or emergencies. The salary range for this position is $52,000 – $60,000 annually. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.\n\nThe Summit Area YMCA offers a generous benefits package that includes:\n\nSubsidized medical, dental, and vision insurance.\nLife and long-term disability insurance.\nPaid vacation and holidays.\nFree YMCA family membership.\nDiscounts on YMCA programs and services, including childcare and camp.\nOngoing professional development and training opportunities.\nA 12% employer contribution to the YMCA retirement plan upon eligibility.\n\nAt the Summit Area YMCA, we are committed to equal opportunity employment regardless of gender, age, disability, ethnicity, sexual orientation, or religious affiliation. Our main purpose is to strengthen community. Every day, we work side-by-side with our neighbors to make sure that everyone can reach their full potential, and we strive to live our cause with purpose every day. No matter who you are or where you’re from, we believe that we’re stronger when we come together.\n\nRequirements:\nBachelor’s degree in business administration, nonprofit management, communications, or a related field preferred, or an equivalent combination of education and relevant experience.\nA genuine interest in nonprofit work, with enthusiasm for developing new skills and assuming increased responsibility over time.\nPrior administrative or coordination experience, or an equivalent combination of experience and transferable skills.\nAbility to convey information clearly and concisely in written and verbal communication.\nSuperior organizational skills with the ability to manage multiple priorities in a fast-paced environment.\nHigh attention to detail and strong problem-solving abilities.\nAbility to work independently and exercise good judgment and discretion.\nStrong interpersonal skills and ability to work with diverse internal and external stakeholders.\nComfortable and professional in external-facing interactions with board members, donors, vendors, and volunteers.\nAptitude to become the subject matter expert for Bloomerang and Daxko; prior experience with a donor database or CRM is preferred but not required. Training will be provided.\nProficiency with Microsoft Office or similar online tools; ability to build polished presentations.\nHigh degree of professionalism and discretion in handling confidential and sensitive information.\nExperience with nonprofit, community engagement, or volunteer management is a plus.\n\nAbout the Summit Area YMCA:\n\nWe were founded as the Young Men's Christian Association in 1886, but today, we are The Y. Part of a world-class organization, we are one of the area’s leading nonprofits, that values, and is made stronger by, its diverse people. The Summit Area YMCA is committed to strengthening community by connecting all people to their potential, purpose, and each other. Working locally, we focus on empowering young people, improving health and well-being, and inspiring action in and across communities. By bringing together people from different backgrounds, perspectives, and generations, we ensure that we all have access to the opportunities, relationships, and resources necessary to learn, grow and thrive.","company":"Summit Area Ymca","rawCompany":"summit area ymca","city":"Summit","state":"NJ","isRemote":false,"isActive":true,"createdAt":"2026-09-18T03:06:35.002Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1131.00","title":"Fundraisers","slug":"fundraisers"}],"industries":[{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"},{"code":"624110","title":"Child and Youth Services","slug":"child-and-youth-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant & Development Coordinator (Full Time)","description":"Description:\n\nMake an impact behind the scenes—and at the center of it all.\n\nThe Summit Area YMCA is seeking a highly organized, proactive Executive Assistant & Development Coordinator to provide high-level support to our CEO and Vice President of Advancement. This unique role combines executive administration with advancement coordination, offering the opportunity to work closely with organizational leadership while supporting board engagement, donor communications, development operations, and special events.\n\nThis position is ideal for a curious, resourceful problem-solver who enjoys anticipating needs, creating effective systems, managing details, and taking ownership. You will regularly interact with board members, donors, committee volunteers, vendors, and other community partners while helping two externally facing leaders operate effectively and advance the Y’s mission.\n\nYou May Be the Right Fit If You:\n\nAre highly organized and enjoy creating systems that keep people and projects moving.\nNaturally anticipate needs, take initiative, and follow through.\nCan shift between priorities while maintaining close attention to detail.\nCommunicate clearly and professionally with senior leaders, board members, donors, volunteers, and community partners.\nAre interested in Advancement work and enjoy supporting donor relations, fundraising efforts, and community engagement.\nEnjoy solving problems, improving processes, and taking ownership of your work.\nHandle sensitive information with professionalism and discretion.\nAre curious, eager to learn, and excited to grow within a mission-driven organization.\n\nWhat You’ll Do\n\nProvide proactive administrative support to the CEO and Vice President of Advancement, including managing calendars, meetings, appointments, and occasional local travel.\nCoordinate board, committee, and staff meetings; prepare agendas and materials, take minutes, and track follow-up items.\nManage the fundraising database, including donor records, reporting, auditing, and data integrity.\nPrepare donor communications, correspondence, reports, presentations, and board materials.\nSupport fundraising initiatives, special events, and the Annual Campaign.\nCoordinate communications and logistics with board members, donors, committee volunteers, vendors, and other community partners.\nMaintain confidential records, organized digital files, project timelines, and departmental deadlines.\nCollaborate across departments, anticipate needs, and identify opportunities to improve administrative processes and systems.\n\nSalary & Benefits\n\nThis full-time, non-exempt position generally works Monday–Friday during standard business hours, with occasional evening or weekend responsibilities based on operational needs, projects, or emergencies. The salary range for this position is $52,000 – $60,000 annually. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.\n\nThe Summit Area YMCA offers a generous benefits package that includes:\n\nSubsidized medical, dental, and vision insurance.\nLife and long-term disability insurance.\nPaid vacation and holidays.\nFree YMCA family membership.\nDiscounts on YMCA programs and services, including childcare and camp.\nOngoing professional development and training opportunities.\nA 12% employer contribution to the YMCA retirement plan upon eligibility.\n\nAt the Summit Area YMCA, we are committed to equal opportunity employment regardless of gender, age, disability, ethnicity, sexual orientation, or religious affiliation. Our main purpose is to strengthen community. Every day, we work side-by-side with our neighbors to make sure that everyone can reach their full potential, and we strive to live our cause with purpose every day. No matter who you are or where you’re from, we believe that we’re stronger when we come together.\n\nRequirements:\nBachelor’s degree in business administration, nonprofit management, communications, or a related field preferred, or an equivalent combination of education and relevant experience.\nA genuine interest in nonprofit work, with enthusiasm for developing new skills and assuming increased responsibility over time.\nPrior administrative or coordination experience, or an equivalent combination of experience and transferable skills.\nAbility to convey information clearly and concisely in written and verbal communication.\nSuperior organizational skills with the ability to manage multiple priorities in a fast-paced environment.\nHigh attention to detail and strong problem-solving abilities.\nAbility to work independently and exercise good judgment and discretion.\nStrong interpersonal skills and ability to work with diverse internal and external stakeholders.\nComfortable and professional in external-facing interactions with board members, donors, vendors, and volunteers.\nAptitude to become the subject matter expert for Bloomerang and Daxko; prior experience with a donor database or CRM is preferred but not required. Training will be provided.\nProficiency with Microsoft Office or similar online tools; ability to build polished presentations.\nHigh degree of professionalism and discretion in handling confidential and sensitive information.\nExperience with nonprofit, community engagement, or volunteer management is a plus.\n\nAbout the Summit Area YMCA:\n\nWe were founded as the Young Men's Christian Association in 1886, but today, we are The Y. Part of a world-class organization, we are one of the area’s leading nonprofits, that values, and is made stronger by, its diverse people. The Summit Area YMCA is committed to strengthening community by connecting all people to their potential, purpose, and each other. Working locally, we focus on empowering young people, improving health and well-being, and inspiring action in and across communities. By bringing together people from different backgrounds, perspectives, and generations, we ensure that we all have access to the opportunities, relationships, and resources necessary to learn, grow and thrive.","datePosted":"2026-09-18T03:06:35.002Z","dateModified":"2026-09-18T03:06:35.002Z","hiringOrganization":{"@type":"Organization","name":"Summit Area Ymca","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Summit","addressRegion":"NJ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"3c856eb1dc14aa9b30426899"},"url":"https://jobsearcher.com/jobs/3c856eb1dc14aa9b30426899"}}