{"schemaVersion":"jobsearcher.job.v1","id":"3bae1822ee936d5a908911ee","url":"https://jobsearcher.com/jobs/3bae1822ee936d5a908911ee","canonicalUrl":"https://jobsearcher.com/jobs/3bae1822ee936d5a908911ee","title":"Executive Personal Assistant","description":"Our client is seeking an experienced Family Office Executive Assistant to join a respected private family office in Austin, TX. This part-time 20-30 hours per week role offers flexibility, competitive pay, and the opportunity to support multiple principals in a fast-paced, entrepreneurial environment. Apply now to become a trusted partner and make a meaningful impact on the daily lives of the family and their successful businesses.\r\nCompany Profile\r\nOur client is a highly successful private family office supporting a multi-generational entrepreneurial family with interests spanning commercial real estate, private investments, family owned operating companies, and ranch operations.\r\nKnown for building long-term relationships, this family values integrity, professionalism, discretion, and mutual respect. Employees are viewed as trusted partners, with several team members remaining with the organization for decades. This is a rare opportunity to join a respected family office where your work will directly support successful businesses while making a meaningful impact on the principals' daily lives.\r\nFamily Office Executive Assistant Role\r\nOur client is seeking an experienced Family Office Executive Assistant for a Direct Hire opportunity supporting multiple principals in a sophisticated private family office.\r\nThis Family Office Executive Assistant will become a trusted extension of the family, providing high-level executive and personal support while managing confidential information with professionalism, discretion, and exceptional attention to detail.\r\nNo two days are alike. One day you'll coordinate investor meetings, manage executive calendars, and prepare business correspondence; the next you'll oversee vendor relationships, organize estate documents, coordinate personal appointments, or improve office systems. The ideal Family Office Executive Assistant enjoys variety, anticipates needs before they're arise, and thrives in a fast-paced entrepreneurial environment.\r\nManage complex calendars, meetings, appointments, reminders, and executive correspondence for multiple principals.\r\nCoordinate travel, transportation, reservations, itineraries, and meeting logistics.\r\nPrepare investor meeting materials, reports, presentations, and executive documentation.\r\nResearch, hire, and manage vendors, contractors, and specialty service providers.\r\nCoordinate banking activities, wire transfers, deposits, and confidential financial documentation.\r\nOrganize legal, financial, estate, and business records while maintaining electronic filing systems.\r\nPrepare signature packets, maintain shared task lists, and ensure exceptional follow-through.\r\nCoordinate personal appointments, annual family projects, and occasional business-related errands.\r\nIdentify opportunities to improve administrative processes and office organization.\r\nAnticipate executive needs while managing multiple competing priorities with professionalism and discretion.\r\nFamily Office Executive Assistant Background Profile\r\nBachelor's Degree required.\r\n5+ years of Executive Assistant, Personal Assistant, Chief of Staff, or Family Office experience.\r\nExperience supporting C-Suite executives, entrepreneurs, private investors, business owners, or high-net-worth individuals.\r\nProven success supporting multiple executives or principals while balancing competing priorities.\r\nExceptional written and verbal communication skills with impeccable grammar and polished professional correspondence.\r\nOutstanding organizational, project management, and time management skills.\r\nStrong proficiency with Microsoft Office Suite, Outlook, Dropbox, Adobe Acrobat, DocuSign, and standard business technology.\r\nExperience coordinating banking transactions, wire transfers, and confidential financial documentation. Experience managing executive calendars, projects, and vendor relationships.\r\nExcellent research skills with the ability to independently identify solutions.\r\nStrong critical thinking skills with the ability to anticipate needs and operate proactively.\r\nExceptional attention to detail with consistent follow-through and accountability.\r\nAbility to remain calm under pressure while managing changing priorities.\r\nDemonstrated professionalism, discretion, emotional intelligence, sound judgment, and a service-oriented mindset.\r\nHighly Preferred\r\nPrevious Family Office experience.\r\nExperience supporting multiple principals simultaneously.\r\nExperience improving administrative systems, workflows, and document management processes.\r\nFeatures and Benefits\r\nPart-time schedule (20–30 hours per week).\r\nMonday–Thursday preferred work schedule.\r\nFlexible hybrid work environment with regular access to a Downtown Austin office.\r\nFlexible start time between approximately 8:00 AM and 10:00 AM.\r\nJ-18808-Ljbffr","company":"Frontline Source Group","rawCompany":"frontline source group","city":"Austin","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-08-18T00:09:58.359Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"814110","title":"Private Households","slug":"private-households"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Personal Assistant","description":"Our client is seeking an experienced Family Office Executive Assistant to join a respected private family office in Austin, TX. This part-time 20-30 hours per week role offers flexibility, competitive pay, and the opportunity to support multiple principals in a fast-paced, entrepreneurial environment. Apply now to become a trusted partner and make a meaningful impact on the daily lives of the family and their successful businesses.\r\nCompany Profile\r\nOur client is a highly successful private family office supporting a multi-generational entrepreneurial family with interests spanning commercial real estate, private investments, family owned operating companies, and ranch operations.\r\nKnown for building long-term relationships, this family values integrity, professionalism, discretion, and mutual respect. Employees are viewed as trusted partners, with several team members remaining with the organization for decades. This is a rare opportunity to join a respected family office where your work will directly support successful businesses while making a meaningful impact on the principals' daily lives.\r\nFamily Office Executive Assistant Role\r\nOur client is seeking an experienced Family Office Executive Assistant for a Direct Hire opportunity supporting multiple principals in a sophisticated private family office.\r\nThis Family Office Executive Assistant will become a trusted extension of the family, providing high-level executive and personal support while managing confidential information with professionalism, discretion, and exceptional attention to detail.\r\nNo two days are alike. One day you'll coordinate investor meetings, manage executive calendars, and prepare business correspondence; the next you'll oversee vendor relationships, organize estate documents, coordinate personal appointments, or improve office systems. The ideal Family Office Executive Assistant enjoys variety, anticipates needs before they're arise, and thrives in a fast-paced entrepreneurial environment.\r\nManage complex calendars, meetings, appointments, reminders, and executive correspondence for multiple principals.\r\nCoordinate travel, transportation, reservations, itineraries, and meeting logistics.\r\nPrepare investor meeting materials, reports, presentations, and executive documentation.\r\nResearch, hire, and manage vendors, contractors, and specialty service providers.\r\nCoordinate banking activities, wire transfers, deposits, and confidential financial documentation.\r\nOrganize legal, financial, estate, and business records while maintaining electronic filing systems.\r\nPrepare signature packets, maintain shared task lists, and ensure exceptional follow-through.\r\nCoordinate personal appointments, annual family projects, and occasional business-related errands.\r\nIdentify opportunities to improve administrative processes and office organization.\r\nAnticipate executive needs while managing multiple competing priorities with professionalism and discretion.\r\nFamily Office Executive Assistant Background Profile\r\nBachelor's Degree required.\r\n5+ years of Executive Assistant, Personal Assistant, Chief of Staff, or Family Office experience.\r\nExperience supporting C-Suite executives, entrepreneurs, private investors, business owners, or high-net-worth individuals.\r\nProven success supporting multiple executives or principals while balancing competing priorities.\r\nExceptional written and verbal communication skills with impeccable grammar and polished professional correspondence.\r\nOutstanding organizational, project management, and time management skills.\r\nStrong proficiency with Microsoft Office Suite, Outlook, Dropbox, Adobe Acrobat, DocuSign, and standard business technology.\r\nExperience coordinating banking transactions, wire transfers, and confidential financial documentation. Experience managing executive calendars, projects, and vendor relationships.\r\nExcellent research skills with the ability to independently identify solutions.\r\nStrong critical thinking skills with the ability to anticipate needs and operate proactively.\r\nExceptional attention to detail with consistent follow-through and accountability.\r\nAbility to remain calm under pressure while managing changing priorities.\r\nDemonstrated professionalism, discretion, emotional intelligence, sound judgment, and a service-oriented mindset.\r\nHighly Preferred\r\nPrevious Family Office experience.\r\nExperience supporting multiple principals simultaneously.\r\nExperience improving administrative systems, workflows, and document management processes.\r\nFeatures and Benefits\r\nPart-time schedule (20–30 hours per week).\r\nMonday–Thursday preferred work schedule.\r\nFlexible hybrid work environment with regular access to a Downtown Austin office.\r\nFlexible start time between approximately 8:00 AM and 10:00 AM.\r\nJ-18808-Ljbffr","datePosted":"2026-08-18T00:09:58.359Z","dateModified":"2026-08-18T00:09:58.359Z","hiringOrganization":{"@type":"Organization","name":"Frontline Source Group","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Austin","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"3bae1822ee936d5a908911ee"},"url":"https://jobsearcher.com/jobs/3bae1822ee936d5a908911ee"}}