{"schemaVersion":"jobsearcher.job.v1","id":"3a9eea2646111ecfddf55a4a","url":"https://jobsearcher.com/jobs/3a9eea2646111ecfddf55a4a","canonicalUrl":"https://jobsearcher.com/jobs/3a9eea2646111ecfddf55a4a","title":"Executive Assistant","description":"St. Johns County residents enjoy a healthy quality of life with many perks including one of the top rated public school systems in the State of Florida, miles of beach shoreline, peaceful estuary scenery of the St. Johns River, long established agriculture and equestrian scene, and the nation’s oldest city, historic St. Augustine. In 2019 St. Johns County was ranked the 10th fastest growing county in the United States showcasing that there is truly something for everyone in St. Johns County!This position provides high-level administrative and operational support to the Office of the County Administrator, serving the County Administrator, Deputy County Administrators, Chief of Staff, and Deputy Chief of Staff. Responsibilities include coordinating office operations, managing the Board of County Commissioners (BCC) agenda process, and supporting executive-level communications and functions. The role requires professionalism, discretion, and the ability to manage complex, sensitive, and time-critical matters in a fast-paced governmental environment.Administrative & Executive SupportProvides comprehensive administrative support to the County Administrator, Deputy County Administrators, Chief of Staff, and Deputy Chief of Staff, including calendar management, meeting coordination, and travel arrangements.Prepares memoranda, correspondence, reports, presentations, and other materials in support of County Administration initiatives and priorities.Maintains confidential files and records; handles sensitive information in accordance with applicable laws, policies, and public records requirements.Coordinates and manages supply inventory and procurement for the administrative office suite.BCC Agenda & Legislative Coordination (Primary Function)Coordinates and manages the Board of County Commissioners (BCC) agenda process.Reviews agenda items for completeness, accuracy, and compliance with established procedures, policies, and deadlines.Coordinates with county departments, constitutional offices, and external agencies to ensure timely submission and processing of agenda materials.Manages the agenda management system, ensuring proper documentation, tracking, and record retention.Assists in the preparation of resolutions, public notices, advertisements, and supporting legislative materials.Communication & CoordinationServes as a key point of contact for internal and external stakeholders, including county staff, elected officials, partner agencies, and the public.Facilitates communication across departments and leadership to support timely decision-making and issue resolution.Drafts, edits, and proofreads correspondence and other communications on behalf of County Administration.Monitors, manages, and responds to inquiries received through the general information email box.Meetings & Office OperationsCoordinates logistics for meetings, workshops, and events, including preparation of agendas, materials, and minutes.Tracks follow-up items and supports execution of action items from leadership meetings.Collaborates with executive administrative staff to ensure consistent and efficient office operations.Records & Financial SupportSupports records management functions, ensuring compliance with county and state records retention requirementsAssists with administrative processes including procurement, purchase card reconciliation and allocation, budget tracking, payroll coordination, and related transactions.Assists with processing and tracking public records requests.Projects & General SupportAssists with special projects, research, and strategic initiatives as assigned.Maintains project tracking systems and provides status updates on County Administration priorities.Performs other duties as assigned to support the overall operations of the Office of the County Administrator.Maintains a full-time presence on the jobEssential RequirementsBachelor’s degree in business administration, public administration, communications, or a related field; or an equivalent combination of education and experience.Five (5) years of experience providing high-level administrative support, preferably in a governmental or public sector environment.Experience coordinating complex processes or projects involving multiple stakeholders (agenda or legislative coordination experience preferred).Must possess and maintain a valid Florida driver’s license and any other endorsements necessary to legally operate vehicles used while assigned to this position.Must possess good interpersonal and communication skills to serve others.Must be able to comprehend, speak and write the English language.Must be able to operate a computer.Essential SkillsKnowledge of modern office practices, administrative procedures, and records management principles.Knowledge of county government operations, policies, and procedures.Excellent organizational, time management, and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.Strong communication skills, both written and verbal, with the ability to interact professionally and effectively with internal and external stakeholders.Ability to maintain confidentiality, exercise discretion, and handle sensitive information with integrity.Flexibility, adaptability, and a positive attitude, with a willingness to take on new challenges and learn new skills.Skill in coordinating complex administrative and legislative processes involving multiple stakeholders.Skill in the analysis of problems and the development and implementation of solutions.Skill in the preparation of clear and precise administrative reports.Skill in oral and written communication.ENVIRONMENTAL DEMANDSWorking Conditions may include some exposure to environmental changes (e.g., outdoor weather and/or field conditions, warehouses, garages, etc.), extreme noises, odors, heights and/or dust.Physical Activity may include sitting, walking, lifting heavy objects up to 25lbs, kneeling, crouching, reaching, or standing.Salary Range$54,870.40 -$73,278.40Compensation GradeBCC PG17DepartmentCounty AdministrationLocation:500 San Sebastian View St. Augustine, FL 32084St. Johns County Board of County Commissioners is a drug free workplace and equal opportunity employer. All employment actions are taken without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, handicap, disability, marital status, national origin, veteran status, or genetic information.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.An applicant eligible for Veteran's Preference who believes he or she was not afforded employment preferences in accordance with Florida law may file a complaint requesting an investigation with the Florida department of veterans affairs. Veteran's Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL 33778. A complaint must be filed within 60 calendar days from the date that the notice of hiring decision is received by the applicant or within three calendar months of the date of the application is filed within the employer if no notice is given. If no notice is given, it is the responsibility of the preferred applicant to contact the employer to determine if the position has been filled.","company":"St Johns County","rawCompany":"st johns county","city":"St Augustine","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-05-17T17:41:16.273Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"921140","title":"Executive and Legislative Offices, Combined","slug":"executive-and-legislative-offices-combined"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"St. Johns County residents enjoy a healthy quality of life with many perks including one of the top rated public school systems in the State of Florida, miles of beach shoreline, peaceful estuary scenery of the St. Johns River, long established agriculture and equestrian scene, and the nation’s oldest city, historic St. Augustine. In 2019 St. Johns County was ranked the 10th fastest growing county in the United States showcasing that there is truly something for everyone in St. Johns County!This position provides high-level administrative and operational support to the Office of the County Administrator, serving the County Administrator, Deputy County Administrators, Chief of Staff, and Deputy Chief of Staff. Responsibilities include coordinating office operations, managing the Board of County Commissioners (BCC) agenda process, and supporting executive-level communications and functions. The role requires professionalism, discretion, and the ability to manage complex, sensitive, and time-critical matters in a fast-paced governmental environment.Administrative & Executive SupportProvides comprehensive administrative support to the County Administrator, Deputy County Administrators, Chief of Staff, and Deputy Chief of Staff, including calendar management, meeting coordination, and travel arrangements.Prepares memoranda, correspondence, reports, presentations, and other materials in support of County Administration initiatives and priorities.Maintains confidential files and records; handles sensitive information in accordance with applicable laws, policies, and public records requirements.Coordinates and manages supply inventory and procurement for the administrative office suite.BCC Agenda & Legislative Coordination (Primary Function)Coordinates and manages the Board of County Commissioners (BCC) agenda process.Reviews agenda items for completeness, accuracy, and compliance with established procedures, policies, and deadlines.Coordinates with county departments, constitutional offices, and external agencies to ensure timely submission and processing of agenda materials.Manages the agenda management system, ensuring proper documentation, tracking, and record retention.Assists in the preparation of resolutions, public notices, advertisements, and supporting legislative materials.Communication & CoordinationServes as a key point of contact for internal and external stakeholders, including county staff, elected officials, partner agencies, and the public.Facilitates communication across departments and leadership to support timely decision-making and issue resolution.Drafts, edits, and proofreads correspondence and other communications on behalf of County Administration.Monitors, manages, and responds to inquiries received through the general information email box.Meetings & Office OperationsCoordinates logistics for meetings, workshops, and events, including preparation of agendas, materials, and minutes.Tracks follow-up items and supports execution of action items from leadership meetings.Collaborates with executive administrative staff to ensure consistent and efficient office operations.Records & Financial SupportSupports records management functions, ensuring compliance with county and state records retention requirementsAssists with administrative processes including procurement, purchase card reconciliation and allocation, budget tracking, payroll coordination, and related transactions.Assists with processing and tracking public records requests.Projects & General SupportAssists with special projects, research, and strategic initiatives as assigned.Maintains project tracking systems and provides status updates on County Administration priorities.Performs other duties as assigned to support the overall operations of the Office of the County Administrator.Maintains a full-time presence on the jobEssential RequirementsBachelor’s degree in business administration, public administration, communications, or a related field; or an equivalent combination of education and experience.Five (5) years of experience providing high-level administrative support, preferably in a governmental or public sector environment.Experience coordinating complex processes or projects involving multiple stakeholders (agenda or legislative coordination experience preferred).Must possess and maintain a valid Florida driver’s license and any other endorsements necessary to legally operate vehicles used while assigned to this position.Must possess good interpersonal and communication skills to serve others.Must be able to comprehend, speak and write the English language.Must be able to operate a computer.Essential SkillsKnowledge of modern office practices, administrative procedures, and records management principles.Knowledge of county government operations, policies, and procedures.Excellent organizational, time management, and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.Strong communication skills, both written and verbal, with the ability to interact professionally and effectively with internal and external stakeholders.Ability to maintain confidentiality, exercise discretion, and handle sensitive information with integrity.Flexibility, adaptability, and a positive attitude, with a willingness to take on new challenges and learn new skills.Skill in coordinating complex administrative and legislative processes involving multiple stakeholders.Skill in the analysis of problems and the development and implementation of solutions.Skill in the preparation of clear and precise administrative reports.Skill in oral and written communication.ENVIRONMENTAL DEMANDSWorking Conditions may include some exposure to environmental changes (e.g., outdoor weather and/or field conditions, warehouses, garages, etc.), extreme noises, odors, heights and/or dust.Physical Activity may include sitting, walking, lifting heavy objects up to 25lbs, kneeling, crouching, reaching, or standing.Salary Range$54,870.40 -$73,278.40Compensation GradeBCC PG17DepartmentCounty AdministrationLocation:500 San Sebastian View St. Augustine, FL 32084St. Johns County Board of County Commissioners is a drug free workplace and equal opportunity employer. All employment actions are taken without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, handicap, disability, marital status, national origin, veteran status, or genetic information.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.An applicant eligible for Veteran's Preference who believes he or she was not afforded employment preferences in accordance with Florida law may file a complaint requesting an investigation with the Florida department of veterans affairs. Veteran's Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL 33778. A complaint must be filed within 60 calendar days from the date that the notice of hiring decision is received by the applicant or within three calendar months of the date of the application is filed within the employer if no notice is given. If no notice is given, it is the responsibility of the preferred applicant to contact the employer to determine if the position has been filled.","datePosted":"2026-05-17T17:41:16.273Z","dateModified":"2026-05-17T17:41:16.273Z","hiringOrganization":{"@type":"Organization","name":"St Johns County","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"St Augustine","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"3a9eea2646111ecfddf55a4a"},"url":"https://jobsearcher.com/jobs/3a9eea2646111ecfddf55a4a"}}