{"schemaVersion":"jobsearcher.job.v1","id":"3a2aeddbcc2abc74f1a1fce4","url":"https://jobsearcher.com/jobs/3a2aeddbcc2abc74f1a1fce4","canonicalUrl":"https://jobsearcher.com/jobs/3a2aeddbcc2abc74f1a1fce4","title":"Executive Administrative Assistant (Contract)","description":"Codeword is a communication agency that helps brands create breakthrough comms, content, and community experiences.\r\nWe’re a fast-moving team of writers, editors, designers, strategists, videographers, PR mavens, and even a few traditional marketers.\r\nOur incredible roster of global brands trust us to launch their startups, run multi-channel campaigns, grow their user bases, and lead comprehensive PR and marketing initiatives. We’re storytellers and brand engineers, and we love big ideas that serve a real purpose.\r\nCodeword is a remote-first agency, with physical offices in NYC and SF that we won’t make you visit.\r\nThis is a contractor opportunity starting in November 2026 and running through April 2027.About You:\r\n3–7 years of experience in administrative, operations, executive assistant, or project coordination roles\r\nHighly organized and detail-oriented, with exceptional follow-through and a knack for keeping things from falling through the cracks\r\nProactive and resourceful, you see what needs to happen next and take care of it\r\nComfortable supporting senior leadership, managing competing priorities, and keeping organizational deadlines on track\r\nA strong communicator who can confidently coordinate with coworkers, clients, and leadership\r\nComfortable giving and receiving constructive feedback when it’s needed to keep things moving\r\nAbout This Role:\r\nAdministrative professional who provides executive-level administrative support to leadership and comprehensive operational support to the broader team.\r\nOperational backbone connecting executive leadership, cross-functional internal teams, and external partners to ensure daily operations, schedules, and team initiatives run efficiently and seamlessly.\r\nWhat You’ll Be Doing:\r\nManage complex calendar management for leadership, proactively resolving scheduling conflicts and prioritizing high-value meetings.\r\nPrepare executive correspondence, briefing documents, agendas, and presentation materials for leadership reviews.\r\nCollaborate with local team members on travel itineraries for executive staff.\r\nGather and consolidate regional content to support leadership requests across communication channels.\r\nServe as the primary liaison and gatekeeper for leadership, managing incoming requests and prioritizing communications.\r\nTrack and follow up on leadership action items and strategic deliverables across cross-functional partners.Maintain strict confidentiality when handling sensitive strategic, organizational, and personnel matters.Team Operations & Logistics SupportPlan and execute bi-weekly team meetings and offsites, including agendas, presenter prep, team building activities, space logistics, tech setup, and catering.\r\nOversee onboarding support for team members, ensuring smooth resource provisioning and access setup.\r\nMaintain shared team documentation, organizational charts, knowledge bases, and team distribution lists.Communications & Special ProjectsDraft and distribute internal communications, team announcements, and operational updates on behalf of team leadership.\r\nSupport special operational projects and process improvement initiatives to streamline department workflows.General Operations & Production SupportProvide leadership with updates on active projects and follow ups from email communications and meetings.\r\nHandle ad hoc urgent requests for content updates directly with local team members.Your Compensation:\r\nPeople – that’s you! – are the heart of our business, and we believe in pay transparency.\r\nOur budget for this role is $45 – $60/hour depending on experience.\r\nMonthly Technology Credit (to offset internet / phone costs)\r\nWe believe in defaulting to openness. Our calendars, our salary tiers, and our doors are open for all to see. (Except for secret client stuff, which we guard with our lives.)\r\nWe’re a proud member of the global WE Communications family.\r\nEqual Opportunity : Codeword provides equal employment opportunity and doesn’t discriminate against employees or applicants because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity or expression, marital status, or other legally protected class status.\r\nDiversity and Inclusion : Codeword works hard to foster a diverse team and an inclusive workplace where everyone thrives.\r\nWe aren’t a traditional agency, so we like to hire people who don’t necessarily fit the agency mold or check all the “right” boxes. If you’re on the fence about applying, please do!#J-18808-Ljbffr","company":"Codeword","rawCompany":"codeword","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-11-10T03:10:30.935Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"541890","title":"Other Services Related to Advertising","slug":"other-services-related-to-advertising"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Administrative Assistant (Contract)","description":"Codeword is a communication agency that helps brands create breakthrough comms, content, and community experiences.\r\nWe’re a fast-moving team of writers, editors, designers, strategists, videographers, PR mavens, and even a few traditional marketers.\r\nOur incredible roster of global brands trust us to launch their startups, run multi-channel campaigns, grow their user bases, and lead comprehensive PR and marketing initiatives. We’re storytellers and brand engineers, and we love big ideas that serve a real purpose.\r\nCodeword is a remote-first agency, with physical offices in NYC and SF that we won’t make you visit.\r\nThis is a contractor opportunity starting in November 2026 and running through April 2027.About You:\r\n3–7 years of experience in administrative, operations, executive assistant, or project coordination roles\r\nHighly organized and detail-oriented, with exceptional follow-through and a knack for keeping things from falling through the cracks\r\nProactive and resourceful, you see what needs to happen next and take care of it\r\nComfortable supporting senior leadership, managing competing priorities, and keeping organizational deadlines on track\r\nA strong communicator who can confidently coordinate with coworkers, clients, and leadership\r\nComfortable giving and receiving constructive feedback when it’s needed to keep things moving\r\nAbout This Role:\r\nAdministrative professional who provides executive-level administrative support to leadership and comprehensive operational support to the broader team.\r\nOperational backbone connecting executive leadership, cross-functional internal teams, and external partners to ensure daily operations, schedules, and team initiatives run efficiently and seamlessly.\r\nWhat You’ll Be Doing:\r\nManage complex calendar management for leadership, proactively resolving scheduling conflicts and prioritizing high-value meetings.\r\nPrepare executive correspondence, briefing documents, agendas, and presentation materials for leadership reviews.\r\nCollaborate with local team members on travel itineraries for executive staff.\r\nGather and consolidate regional content to support leadership requests across communication channels.\r\nServe as the primary liaison and gatekeeper for leadership, managing incoming requests and prioritizing communications.\r\nTrack and follow up on leadership action items and strategic deliverables across cross-functional partners.Maintain strict confidentiality when handling sensitive strategic, organizational, and personnel matters.Team Operations & Logistics SupportPlan and execute bi-weekly team meetings and offsites, including agendas, presenter prep, team building activities, space logistics, tech setup, and catering.\r\nOversee onboarding support for team members, ensuring smooth resource provisioning and access setup.\r\nMaintain shared team documentation, organizational charts, knowledge bases, and team distribution lists.Communications & Special ProjectsDraft and distribute internal communications, team announcements, and operational updates on behalf of team leadership.\r\nSupport special operational projects and process improvement initiatives to streamline department workflows.General Operations & Production SupportProvide leadership with updates on active projects and follow ups from email communications and meetings.\r\nHandle ad hoc urgent requests for content updates directly with local team members.Your Compensation:\r\nPeople – that’s you! – are the heart of our business, and we believe in pay transparency.\r\nOur budget for this role is $45 – $60/hour depending on experience.\r\nMonthly Technology Credit (to offset internet / phone costs)\r\nWe believe in defaulting to openness. Our calendars, our salary tiers, and our doors are open for all to see. (Except for secret client stuff, which we guard with our lives.)\r\nWe’re a proud member of the global WE Communications family.\r\nEqual Opportunity : Codeword provides equal employment opportunity and doesn’t discriminate against employees or applicants because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity or expression, marital status, or other legally protected class status.\r\nDiversity and Inclusion : Codeword works hard to foster a diverse team and an inclusive workplace where everyone thrives.\r\nWe aren’t a traditional agency, so we like to hire people who don’t necessarily fit the agency mold or check all the “right” boxes. If you’re on the fence about applying, please do!#J-18808-Ljbffr","datePosted":"2026-11-10T03:10:30.935Z","dateModified":"2026-11-10T03:10:30.935Z","hiringOrganization":{"@type":"Organization","name":"Codeword","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"3a2aeddbcc2abc74f1a1fce4"},"url":"https://jobsearcher.com/jobs/3a2aeddbcc2abc74f1a1fce4"}}