{"schemaVersion":"jobsearcher.job.v1","id":"39fa38a0d039adc8eb0660aa","url":"https://jobsearcher.com/jobs/39fa38a0d039adc8eb0660aa","canonicalUrl":"https://jobsearcher.com/jobs/39fa38a0d039adc8eb0660aa","title":"Contracts Assistant","description":"Contracts AssistantThe Contracts Assistant is a key member of the Ware Malcomb administrative team and supports the daily functions of the Contracts Administrator role. The Contracts Assistant is responsible for preparing and storing contractual documents, and coordinating with internal Contracts team members, accounting staff, CFO and Project Management teams to ensure compliance with Ware Malcomb's established guidelines.\r\nYour Role\r\nAt the direction of the Contracts Administrator, prepare final contract drafts, file documents and correspondence, and keep detailed notes in accounting software\r\nEnsure all contract related documents are organized and stored according to company policy\r\nPrepare transmittals and courier packages\r\nRoute agreements through the signature process; follow up via email and phone to obtain executed contracts\r\nCreate tracking and status reports for the accounting and operations teams\r\nAdhere to established turnaround times and deadlines\r\nEngage directly with internal teams in project management, marketing, finance, accounting, operations and human resources departments\r\nAdditional duties as assigned\r\nQualifications\r\nA Bachelor's degree in business, accounting, finance, law or a related discipline preferred\r\n2-3 years office experience preferably in a legal department or law office, or within the construction, architecture or other related industry\r\nExperience with reviewing and/or processing contracts and other legal documents\r\nThe ability to thrive in a fast-paced environment and manage multiple deadlines\r\nExcellent oral and written communication skills, including familiarity with common legal terminology\r\nExceptional organization skills, strong self-motivator with superior attention to detail\r\nThe ability to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and desired outcomes\r\nStrong interpersonal skills, ability to work with individuals at all levels of the organization in a positive, collaborative manner\r\nProficiency in Microsoft Office applications; experience with Deltek Vision software a plus\r\n$25 - $30 an hour, plus benefits.\r\nThis is a full-time, long-term position.","company":"Ware Malcomb","rawCompany":"ware malcomb","city":"Irvine","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-04-09T08:08:27.794Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"541618","title":"Other Management Consulting Services","slug":"other-management-consulting-services"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Contracts Assistant","description":"Contracts AssistantThe Contracts Assistant is a key member of the Ware Malcomb administrative team and supports the daily functions of the Contracts Administrator role. The Contracts Assistant is responsible for preparing and storing contractual documents, and coordinating with internal Contracts team members, accounting staff, CFO and Project Management teams to ensure compliance with Ware Malcomb's established guidelines.\r\nYour Role\r\nAt the direction of the Contracts Administrator, prepare final contract drafts, file documents and correspondence, and keep detailed notes in accounting software\r\nEnsure all contract related documents are organized and stored according to company policy\r\nPrepare transmittals and courier packages\r\nRoute agreements through the signature process; follow up via email and phone to obtain executed contracts\r\nCreate tracking and status reports for the accounting and operations teams\r\nAdhere to established turnaround times and deadlines\r\nEngage directly with internal teams in project management, marketing, finance, accounting, operations and human resources departments\r\nAdditional duties as assigned\r\nQualifications\r\nA Bachelor's degree in business, accounting, finance, law or a related discipline preferred\r\n2-3 years office experience preferably in a legal department or law office, or within the construction, architecture or other related industry\r\nExperience with reviewing and/or processing contracts and other legal documents\r\nThe ability to thrive in a fast-paced environment and manage multiple deadlines\r\nExcellent oral and written communication skills, including familiarity with common legal terminology\r\nExceptional organization skills, strong self-motivator with superior attention to detail\r\nThe ability to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and desired outcomes\r\nStrong interpersonal skills, ability to work with individuals at all levels of the organization in a positive, collaborative manner\r\nProficiency in Microsoft Office applications; experience with Deltek Vision software a plus\r\n$25 - $30 an hour, plus benefits.\r\nThis is a full-time, long-term position.","datePosted":"2026-04-09T08:08:27.794Z","dateModified":"2026-04-09T08:08:27.794Z","hiringOrganization":{"@type":"Organization","name":"Ware Malcomb","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Irvine","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"39fa38a0d039adc8eb0660aa"},"url":"https://jobsearcher.com/jobs/39fa38a0d039adc8eb0660aa"}}