{"schemaVersion":"jobsearcher.job.v1","id":"3945c19ad67bc5e2d23baad2","url":"https://jobsearcher.com/jobs/3945c19ad67bc5e2d23baad2","canonicalUrl":"https://jobsearcher.com/jobs/3945c19ad67bc5e2d23baad2","title":"Transcript Production Coordinator","description":"Transcript Production Coordinator\n\nLocation: Ocala, FL (Onsite - Daily Attendance Required)\n\nSchedule: Monday-Friday | 8:30 AM - 5:30 PM\n\nJoin US Legal Support\n\nUS Legal Support is one of the nation's leading providers of litigation support services, helping law firms, corporations, insurance carriers, and government agencies navigate complex legal matters. Through innovative technology, exceptional service, and industry expertise, we deliver solutions that help our clients move cases forward efficiently and confidently.\n\nWe're looking for a reliable, detail-oriented professional who enjoys problem-solving, working with technology, and supporting clients and team members behind the scenes. If you thrive in a fast-paced environment, enjoy keeping projects organized, and take pride in delivering high-quality work, we'd love to hear from you.\n\nAbout the Role\n\nAs a Transcript Production Coordinator, you will play a critical role in supporting our Digital Reporting operations by coordinating transcript production, managing assignment workflows, and ensuring deliverables are completed accurately and on time.\n\nThis position serves as the bridge between Digital Reporters, transcription professionals, and internal teams. The ideal candidate is highly organized, adaptable, solutions-oriented, and comfortable managing multiple time-sensitive tasks throughout the day.\n\nKey Responsibilities\nWorkflow & Assignment Management\nManage a queue of time-sensitive assignments and production tasks.\nAssign transcription work to qualified transcribers based on workload and turnaround requirements.\nMonitor transcript deadlines and ensure timely completion of assignments.\nPrioritize multiple projects while meeting established service expectations.\nTrack assignment progress and proactively address potential delays.\nQuality Control & Production Support\nReview paperwork and documentation submitted by Digital Reporters for accuracy and completeness.\nPerform quality control checks on transcripts, forms, and production materials.\nEnsure files, documentation, and records meet company standards and requirements.\nIdentify and resolve discrepancies before deliverables are sent to clients.\nTeam Support & Communication\nServe as a resource for transcribers by answering questions and resolving issues related to audio files, documentation, and workflows.\nCommunicate effectively with internal departments, Digital Reporters, and transcription vendors.\nEscalate issues as needed while maintaining a solutions-focused approach.\nAssist team members with follow-up activities and special projects to keep operations running smoothly.\nOperational Excellence\nUtilize multiple systems and technologies to track assignments and maintain accurate records.\nSupport continuous improvement efforts by identifying process enhancements and efficiencies.\nMaintain confidentiality and professionalism while handling sensitive legal materials.\nContribute to a collaborative team environment focused on delivering exceptional client service.\nWhat You'll Bring\nStrong attention to detail and commitment to accuracy.\nExcellent organizational and time-management skills.\nAbility to manage multiple priorities in a deadline-driven environment.\nStrong problem-solving and critical-thinking abilities.\nEffective verbal and written communication skills.\nComfort working with technology and learning new systems.\nAbility to perform repetitive tasks while maintaining a high level of quality.\nAdaptability and willingness to support team members when needed.\nDependability, accountability, and a strong work ethic.\nQualifications\nRequired\nHigh School Diploma or equivalent.\nMinimum of one year of professional work experience in an administrative, operations, customer service, data entry, production support, or related role.\nStrong computer skills and proficiency with Microsoft Office applications.\nAbility to work onsite in the Ocala office Monday through Friday.\nStrong organizational, communication, and multitasking abilities.\nPreferred\nExperience in litigation support, legal services, transcription, records management, or document production.\nExperience working in a deadline-driven environment.\nQuality assurance or workflow coordination experience.\nExperience supporting remote teams or vendors.\nWhy Join US Legal Support?\nCompetitive compensation package\nMedical, Dental, and Vision Insurance\nPaid Parental Leave\nLifeLock Identity Protection\n401(k) with Company Match\nPaid Time Off and Company Holidays\nEmployee Assistance Program (EAP)\nPet-Friendly Benefits\nEmployee Engagement Activities\nProfessional Development Opportunities\nComprehensive Training and Equipment Provided\nOur Culture\n\nAt US Legal Support, our people are our greatest asset. We foster a culture built on collaboration, accountability, innovation, and continuous improvement. We value employees who take ownership of their work, support their teammates, and consistently strive to deliver exceptional service.\n\nAs a Digital Reporter Analyst, you'll play an important role behind the scenes, helping ensure transcripts and legal records are delivered accurately and efficiently to clients who depend on our services.\n\nPhysical Demands\n\nThe physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.\n\nProlonged periods of sitting and working on a computer.\nFrequent use of hands and fingers for typing and data entry.\nAbility to review detailed documents with a high degree of accuracy.\nAbility to communicate effectively by phone, email, and video conferencing.\nWork Environment\n\nThis position operates in a professional office environment and requires daily onsite attendance in our Ocala office. Employees routinely use computers, phones, and other office technology to support daily operations.\n\nEqual Employment Opportunity\n\nUS Legal Support is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.\n\nWork Authorization\n\nCandidates must be legally authorized to work in the United States. US Legal Support participates in E-Verify where required by law.","company":"Uslegalsuppor","rawCompany":"uslegalsuppor","city":"Ocala","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-10-18T08:23:31.093Z","occupations":[{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"23-2099.00","title":"Legal Support Workers, All Other","slug":"legal-support-workers-all-other"}],"industries":[{"code":"561492","title":"Court Reporting and Stenotype Services","slug":"court-reporting-and-stenotype-services"},{"code":"561410","title":"Document Preparation Services","slug":"document-preparation-services"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Transcript Production Coordinator","description":"Transcript Production Coordinator\n\nLocation: Ocala, FL (Onsite - Daily Attendance Required)\n\nSchedule: Monday-Friday | 8:30 AM - 5:30 PM\n\nJoin US Legal Support\n\nUS Legal Support is one of the nation's leading providers of litigation support services, helping law firms, corporations, insurance carriers, and government agencies navigate complex legal matters. Through innovative technology, exceptional service, and industry expertise, we deliver solutions that help our clients move cases forward efficiently and confidently.\n\nWe're looking for a reliable, detail-oriented professional who enjoys problem-solving, working with technology, and supporting clients and team members behind the scenes. If you thrive in a fast-paced environment, enjoy keeping projects organized, and take pride in delivering high-quality work, we'd love to hear from you.\n\nAbout the Role\n\nAs a Transcript Production Coordinator, you will play a critical role in supporting our Digital Reporting operations by coordinating transcript production, managing assignment workflows, and ensuring deliverables are completed accurately and on time.\n\nThis position serves as the bridge between Digital Reporters, transcription professionals, and internal teams. The ideal candidate is highly organized, adaptable, solutions-oriented, and comfortable managing multiple time-sensitive tasks throughout the day.\n\nKey Responsibilities\nWorkflow & Assignment Management\nManage a queue of time-sensitive assignments and production tasks.\nAssign transcription work to qualified transcribers based on workload and turnaround requirements.\nMonitor transcript deadlines and ensure timely completion of assignments.\nPrioritize multiple projects while meeting established service expectations.\nTrack assignment progress and proactively address potential delays.\nQuality Control & Production Support\nReview paperwork and documentation submitted by Digital Reporters for accuracy and completeness.\nPerform quality control checks on transcripts, forms, and production materials.\nEnsure files, documentation, and records meet company standards and requirements.\nIdentify and resolve discrepancies before deliverables are sent to clients.\nTeam Support & Communication\nServe as a resource for transcribers by answering questions and resolving issues related to audio files, documentation, and workflows.\nCommunicate effectively with internal departments, Digital Reporters, and transcription vendors.\nEscalate issues as needed while maintaining a solutions-focused approach.\nAssist team members with follow-up activities and special projects to keep operations running smoothly.\nOperational Excellence\nUtilize multiple systems and technologies to track assignments and maintain accurate records.\nSupport continuous improvement efforts by identifying process enhancements and efficiencies.\nMaintain confidentiality and professionalism while handling sensitive legal materials.\nContribute to a collaborative team environment focused on delivering exceptional client service.\nWhat You'll Bring\nStrong attention to detail and commitment to accuracy.\nExcellent organizational and time-management skills.\nAbility to manage multiple priorities in a deadline-driven environment.\nStrong problem-solving and critical-thinking abilities.\nEffective verbal and written communication skills.\nComfort working with technology and learning new systems.\nAbility to perform repetitive tasks while maintaining a high level of quality.\nAdaptability and willingness to support team members when needed.\nDependability, accountability, and a strong work ethic.\nQualifications\nRequired\nHigh School Diploma or equivalent.\nMinimum of one year of professional work experience in an administrative, operations, customer service, data entry, production support, or related role.\nStrong computer skills and proficiency with Microsoft Office applications.\nAbility to work onsite in the Ocala office Monday through Friday.\nStrong organizational, communication, and multitasking abilities.\nPreferred\nExperience in litigation support, legal services, transcription, records management, or document production.\nExperience working in a deadline-driven environment.\nQuality assurance or workflow coordination experience.\nExperience supporting remote teams or vendors.\nWhy Join US Legal Support?\nCompetitive compensation package\nMedical, Dental, and Vision Insurance\nPaid Parental Leave\nLifeLock Identity Protection\n401(k) with Company Match\nPaid Time Off and Company Holidays\nEmployee Assistance Program (EAP)\nPet-Friendly Benefits\nEmployee Engagement Activities\nProfessional Development Opportunities\nComprehensive Training and Equipment Provided\nOur Culture\n\nAt US Legal Support, our people are our greatest asset. We foster a culture built on collaboration, accountability, innovation, and continuous improvement. We value employees who take ownership of their work, support their teammates, and consistently strive to deliver exceptional service.\n\nAs a Digital Reporter Analyst, you'll play an important role behind the scenes, helping ensure transcripts and legal records are delivered accurately and efficiently to clients who depend on our services.\n\nPhysical Demands\n\nThe physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.\n\nProlonged periods of sitting and working on a computer.\nFrequent use of hands and fingers for typing and data entry.\nAbility to review detailed documents with a high degree of accuracy.\nAbility to communicate effectively by phone, email, and video conferencing.\nWork Environment\n\nThis position operates in a professional office environment and requires daily onsite attendance in our Ocala office. Employees routinely use computers, phones, and other office technology to support daily operations.\n\nEqual Employment Opportunity\n\nUS Legal Support is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.\n\nWork Authorization\n\nCandidates must be legally authorized to work in the United States. US Legal Support participates in E-Verify where required by law.","datePosted":"2026-10-18T08:23:31.093Z","dateModified":"2026-10-18T08:23:31.093Z","hiringOrganization":{"@type":"Organization","name":"Uslegalsuppor","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Ocala","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"3945c19ad67bc5e2d23baad2"},"url":"https://jobsearcher.com/jobs/3945c19ad67bc5e2d23baad2"}}