{"schemaVersion":"jobsearcher.job.v1","id":"35bd388469f4239d9b200b53","url":"https://jobsearcher.com/jobs/35bd388469f4239d9b200b53","canonicalUrl":"https://jobsearcher.com/jobs/35bd388469f4239d9b200b53","title":"Administrative Assistant - Code Enforcement","description":"Join a Team That's Envisioning the Future of Building & SafetyFor more than 60 years, Willdan has partnered with government agencies to deliver innovative engineering, planning, building, and consulting services that strengthen communities across the nation. Through our subsidiary, Public Agency Resources (PARS), we're shaping the future of safe, sustainable, and resilient cities.We are seeking an Administrative Assistant in the Daly City, CA area. Responsibilities include managing records and documentation, tracking code enforcement cases, responding to public inquiries, supporting compliance activities, and coordinating departmental administrative functions.Essential Duties and ResponsibilitiesCoordinates and manages administrative operations to ensure efficient and effective support for departmental programs and services.Performs complex, technical, and specialized administrative duties requiring independent judgment, discretion, and problem-solving skills.Supports boards and commissions by preparing agendas and meeting packets, ensuring compliance with Brown Act requirements, attending meetings, recording minutes, and tracking follow-up actions.Manages calendars and coordinates schedules for managers, supervisors, staff, board members, and external stakeholders; arranged travel and meeting logistics as needed.Organizes meetings and events, including scheduling facilities, preparing materials, coordinating participants, and documenting meeting outcomes.Administers office operations, including procurement, contract preparation, records management, equipment maintenance, and supply inventory control.Process invoices, purchase orders, payroll, and other financial transactions; monitored expenditures and assisted with budget preparation and administration.Serve as a primary point of contact for the public, City staff, and external agencies, responding to inquiries and interpreting policies, procedures, and regulations.Prepare, review, and maintain correspondence, reports, contracts, forms, and confidential documents with a high degree of accuracy and professionalism.Compile, analyze, and maintain statistical, financial, database, and operational reports to support departmental decision-making.Process legal and official City documents while ensuring compliance with applicable regulations and recordkeeping requirements.Maintain filing systems and records, conduct research, and retrieve information to support departmental operations and public records requests.","company":"Willdan Group","rawCompany":"willdan group","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-07-02T05:34:19.321Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"925120","title":"Administration of Urban Planning and Community and Rural Development","slug":"administration-of-urban-planning-and-community-and-rural-development"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant - Code Enforcement","description":"Join a Team That's Envisioning the Future of Building & SafetyFor more than 60 years, Willdan has partnered with government agencies to deliver innovative engineering, planning, building, and consulting services that strengthen communities across the nation. Through our subsidiary, Public Agency Resources (PARS), we're shaping the future of safe, sustainable, and resilient cities.We are seeking an Administrative Assistant in the Daly City, CA area. Responsibilities include managing records and documentation, tracking code enforcement cases, responding to public inquiries, supporting compliance activities, and coordinating departmental administrative functions.Essential Duties and ResponsibilitiesCoordinates and manages administrative operations to ensure efficient and effective support for departmental programs and services.Performs complex, technical, and specialized administrative duties requiring independent judgment, discretion, and problem-solving skills.Supports boards and commissions by preparing agendas and meeting packets, ensuring compliance with Brown Act requirements, attending meetings, recording minutes, and tracking follow-up actions.Manages calendars and coordinates schedules for managers, supervisors, staff, board members, and external stakeholders; arranged travel and meeting logistics as needed.Organizes meetings and events, including scheduling facilities, preparing materials, coordinating participants, and documenting meeting outcomes.Administers office operations, including procurement, contract preparation, records management, equipment maintenance, and supply inventory control.Process invoices, purchase orders, payroll, and other financial transactions; monitored expenditures and assisted with budget preparation and administration.Serve as a primary point of contact for the public, City staff, and external agencies, responding to inquiries and interpreting policies, procedures, and regulations.Prepare, review, and maintain correspondence, reports, contracts, forms, and confidential documents with a high degree of accuracy and professionalism.Compile, analyze, and maintain statistical, financial, database, and operational reports to support departmental decision-making.Process legal and official City documents while ensuring compliance with applicable regulations and recordkeeping requirements.Maintain filing systems and records, conduct research, and retrieve information to support departmental operations and public records requests.","datePosted":"2026-07-02T05:34:19.321Z","dateModified":"2026-07-02T05:34:19.321Z","hiringOrganization":{"@type":"Organization","name":"Willdan Group","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"35bd388469f4239d9b200b53"},"url":"https://jobsearcher.com/jobs/35bd388469f4239d9b200b53"}}