Administrative Assistant

Essential Duties/Responsibilities: · Takes and transcribes dictation, type’s letters, agendas, memos, minutes, statistical reports and forms such as budget reports. · Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders. · Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required. · Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management. · Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency. · Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff. · Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel. Job Requirements: · High School Diploma or equivalent. · 3 years full time experience performing administrative support, bookkeeping, office management, or related experience. · General knowledge of office administrative functions, theories, and principles. · Working knowledge of research techniques and report composition. · Working knowledge of functions of other departments and agencies and their impact on the department. · Effective written and verbal communication skills. · Attention to detail and proofreading skills. · Organizational skills with the ability to prioritize tasks effectively and multitask · Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) · Ability to analyse procedures and policies and writes procedural manuals to recommend improvements. · Experience in a food preparation environment preferred Ability to maintain cooperative work relationships Job Type: Contract Pay: $17.00 - $17.20 per hour Experience: Administrative: 3 years (Required) Food industry: 1 year (Required) Work Location: On the road