{"schemaVersion":"jobsearcher.job.v1","id":"334af4b72d43245c85ef249f","url":"https://jobsearcher.com/jobs/334af4b72d43245c85ef249f","canonicalUrl":"https://jobsearcher.com/jobs/334af4b72d43245c85ef249f","title":"Office Admin Assistant","description":"We are searching for an Office Administrator / Assistant to join our team. The Office Administrator/Assistant will serve as trusted administrative support including office management, scheduling, and other administrative activities. This is an in-office position reporting to the Director of Resource Management & Compliance.\r\nResponsibilities\r\nGeneral Admin duties\r\nGreet and screen callers and visitors and direct them to the appropriate person or area\r\nAnswer & manage general incoming calls to the firm on company phone lines—listening to voicemails and following up as needed\r\nManaging company online faxing\r\nHandle admin & program-related mailings (scanning, filing, & mailing)\r\nHandle supplies and the delivery of the company equipment\r\nWork with Resource Director to make company office purchases as needed\r\nCreate, read, analyze, file, retrieve and organize organizational documents, invoices, and orders\r\nPrepare monthly calendars, reports, and invoices\r\nOrganize, reserve, and oversee conference room assignments\r\nCoordinate lunches and dinners with business clients as directed\r\nGeneral office upkeep\r\nEmployee Onboarding / Ongoing / Offboarding Support:\r\nFacilitate Employee Email, Laptop, and Access\r\nOrdering employee business card, and employee ID cards\r\nSupport with offboarding admin tasks\r\nSupport employees by following up with IT\r\nServe as support on payroll support activities\r\nScheduling for a few Providers\r\nSchedule, confirm, and reschedule appointments for our group of therapists\r\nReport scheduling concerns to Program Director / Resource Mgt Director\r\nOther duties as assigned\r\nRequirements\r\nBachelor's degree in a relevant field; preferably healthcare\r\nProven work experience as an Office Assistant or Administrator with scheduling experience\r\nPrevious experience in a doctor's office preferred\r\nKnowledge & Proficiency in Microsoft Office Suite\r\nExcellent verbal and written communication skills; must be a people person\r\nVery responsive & good problem-solving abilities\r\nKnowledge of basic office equipment such as copiers, fax machines, and printers\r\nOrganizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills\r\nHaving a working knowledge of Medicalincs HR platform (Bamboo HR) – preferred\r\nReliable transportation needed; 5 days a week in-person at our Silver Spring, MD office\r\nOther Duties\r\nOther duties may be assigned. The position involves a moderate degree of mental/visual stress, concentrated periods of time spent using a PC keyboard and viewing a monitor. Work may be required on weekends, evenings, or early hours to accommodate member needs.\r\nJ-18808-Ljbffr","company":"SupportFinity","rawCompany":"supportfinity","city":"Silver Spring","state":"MD","isRemote":false,"isActive":false,"createdAt":"2026-07-16T01:36:07.330Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"621111","title":"Offices of Physicians (except Mental Health Specialists)","slug":"offices-of-physicians-except-mental-health-specialists"},{"code":"621112","title":"Offices of Physicians, Mental Health Specialists","slug":"offices-of-physicians-mental-health-specialists"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Office Admin Assistant","description":"We are searching for an Office Administrator / Assistant to join our team. The Office Administrator/Assistant will serve as trusted administrative support including office management, scheduling, and other administrative activities. This is an in-office position reporting to the Director of Resource Management & Compliance.\r\nResponsibilities\r\nGeneral Admin duties\r\nGreet and screen callers and visitors and direct them to the appropriate person or area\r\nAnswer & manage general incoming calls to the firm on company phone lines—listening to voicemails and following up as needed\r\nManaging company online faxing\r\nHandle admin & program-related mailings (scanning, filing, & mailing)\r\nHandle supplies and the delivery of the company equipment\r\nWork with Resource Director to make company office purchases as needed\r\nCreate, read, analyze, file, retrieve and organize organizational documents, invoices, and orders\r\nPrepare monthly calendars, reports, and invoices\r\nOrganize, reserve, and oversee conference room assignments\r\nCoordinate lunches and dinners with business clients as directed\r\nGeneral office upkeep\r\nEmployee Onboarding / Ongoing / Offboarding Support:\r\nFacilitate Employee Email, Laptop, and Access\r\nOrdering employee business card, and employee ID cards\r\nSupport with offboarding admin tasks\r\nSupport employees by following up with IT\r\nServe as support on payroll support activities\r\nScheduling for a few Providers\r\nSchedule, confirm, and reschedule appointments for our group of therapists\r\nReport scheduling concerns to Program Director / Resource Mgt Director\r\nOther duties as assigned\r\nRequirements\r\nBachelor's degree in a relevant field; preferably healthcare\r\nProven work experience as an Office Assistant or Administrator with scheduling experience\r\nPrevious experience in a doctor's office preferred\r\nKnowledge & Proficiency in Microsoft Office Suite\r\nExcellent verbal and written communication skills; must be a people person\r\nVery responsive & good problem-solving abilities\r\nKnowledge of basic office equipment such as copiers, fax machines, and printers\r\nOrganizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills\r\nHaving a working knowledge of Medicalincs HR platform (Bamboo HR) – preferred\r\nReliable transportation needed; 5 days a week in-person at our Silver Spring, MD office\r\nOther Duties\r\nOther duties may be assigned. The position involves a moderate degree of mental/visual stress, concentrated periods of time spent using a PC keyboard and viewing a monitor. Work may be required on weekends, evenings, or early hours to accommodate member needs.\r\nJ-18808-Ljbffr","datePosted":"2026-07-16T01:36:07.330Z","dateModified":"2026-07-16T01:36:07.330Z","hiringOrganization":{"@type":"Organization","name":"SupportFinity","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Silver Spring","addressRegion":"MD","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"334af4b72d43245c85ef249f"},"url":"https://jobsearcher.com/jobs/334af4b72d43245c85ef249f"}}