{"schemaVersion":"jobsearcher.job.v1","id":"327987e3dca57d3d1a4e6025","url":"https://jobsearcher.com/jobs/327987e3dca57d3d1a4e6025","canonicalUrl":"https://jobsearcher.com/jobs/327987e3dca57d3d1a4e6025","title":"Construction Administrative Assistant","description":"About Us:\nSpan Construction & Engineering, Inc. is a pioneer in state-of-the-art prefab steel construction, proudly operating as a 100% Employee Owned Company (ESOP) in the building industry. Since our inception in 1980 we've fostered enduring relationships as trusted advisors with our valued clients. We are the number one builder in our field. We are dedicated to providing exceptional engineering and construction services, having successfully completed over 214 million square feet of buildings to date, with ongoing projects 24/6 throughout the year.\nSetting the industry standard, we prioritize safety, quality, and integrity in all our endeavors. We are inspired, challenged, and empowered to be and give our best every day, not only because we are each exceptional at what we do, but also because we are surrounded by hungry, humble and smart people.\n\nPosition Summary\nProvide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, and document control. May also train and assist other administrative staff.\nEssential Functions\nSafety Responsibilities:\n\nPrioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times.\nAdhere to safety procedures in accordance with OSHA safety policies and regulations.\n\nStrategic Responsibilities:\n\nFully understands and shares a passion for the Company's core values, mission, and objectives.\nBuilds and maintains strong relationships as trusted advisors to our clients.\n\nConstruction Administrative Assistant Responsibilities:\n\nPerforms general office duties such as maintaining records, manually and digitally filing documents, and basic bookkeeping work.\nPrepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using construction management software and or presentation software.\nPrepare and submit close-out documents for projects.\nAssist Project Manager through the duration of the project.\nPrepares responses to correspondence containing routine inquiries.\nFiles corporate documents, records, and reports.\nConducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management.\nTrains or assists other administrative staff.\nRecords meeting minutes and distributes as directed by the Project Manager\nCompiles, transcribes, and distributes meeting minutes.\nProvides Clients and co-workers with the highest level of service and quality.\nPerforms any special projects as directed by management.\nSkills and Abilities\nEducation: College degree or 4 years equivalent experience.\nExperience: 3 years of administrative support experience.\nExperience in the construction industry is a plus.\nComputer Skills: Microsoft Word, Excel, PowerPoint, and Outlook,\nProcore, Smartsheets, Sage, and MS Teams are a plus\nOther Requirements: Must be able to receive instruction and supervision.\nBenefits:\nESOP participation\nOpportunities for growth and professional development within the company\nEngaging and collaborative work environment\nPosition Status: Full-Time\nLocation: Span HQ Office in Madera, CA\n\nWork Schedule: Monday to Friday, 8 AM to 5 PM\nPhysical Requirements:\nThe ability to remain in a stationary position, often sitting for prolonged periods.\nManual dexterity needed to operate a computer and other office equipment.\nOccasionally move about inside the office to access file cabinets, office machinery, etc.\nWork Environment:\nPrimarily based in an office setting with a controlled climate.","company":"Span Construction Engineering","rawCompany":"span construction engineering","city":"Madera","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-07T10:59:27.689Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Construction Administrative Assistant","description":"About Us:\nSpan Construction & Engineering, Inc. is a pioneer in state-of-the-art prefab steel construction, proudly operating as a 100% Employee Owned Company (ESOP) in the building industry. Since our inception in 1980 we've fostered enduring relationships as trusted advisors with our valued clients. We are the number one builder in our field. We are dedicated to providing exceptional engineering and construction services, having successfully completed over 214 million square feet of buildings to date, with ongoing projects 24/6 throughout the year.\nSetting the industry standard, we prioritize safety, quality, and integrity in all our endeavors. We are inspired, challenged, and empowered to be and give our best every day, not only because we are each exceptional at what we do, but also because we are surrounded by hungry, humble and smart people.\n\nPosition Summary\nProvide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, and document control. May also train and assist other administrative staff.\nEssential Functions\nSafety Responsibilities:\n\nPrioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times.\nAdhere to safety procedures in accordance with OSHA safety policies and regulations.\n\nStrategic Responsibilities:\n\nFully understands and shares a passion for the Company's core values, mission, and objectives.\nBuilds and maintains strong relationships as trusted advisors to our clients.\n\nConstruction Administrative Assistant Responsibilities:\n\nPerforms general office duties such as maintaining records, manually and digitally filing documents, and basic bookkeeping work.\nPrepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using construction management software and or presentation software.\nPrepare and submit close-out documents for projects.\nAssist Project Manager through the duration of the project.\nPrepares responses to correspondence containing routine inquiries.\nFiles corporate documents, records, and reports.\nConducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management.\nTrains or assists other administrative staff.\nRecords meeting minutes and distributes as directed by the Project Manager\nCompiles, transcribes, and distributes meeting minutes.\nProvides Clients and co-workers with the highest level of service and quality.\nPerforms any special projects as directed by management.\nSkills and Abilities\nEducation: College degree or 4 years equivalent experience.\nExperience: 3 years of administrative support experience.\nExperience in the construction industry is a plus.\nComputer Skills: Microsoft Word, Excel, PowerPoint, and Outlook,\nProcore, Smartsheets, Sage, and MS Teams are a plus\nOther Requirements: Must be able to receive instruction and supervision.\nBenefits:\nESOP participation\nOpportunities for growth and professional development within the company\nEngaging and collaborative work environment\nPosition Status: Full-Time\nLocation: Span HQ Office in Madera, CA\n\nWork Schedule: Monday to Friday, 8 AM to 5 PM\nPhysical Requirements:\nThe ability to remain in a stationary position, often sitting for prolonged periods.\nManual dexterity needed to operate a computer and other office equipment.\nOccasionally move about inside the office to access file cabinets, office machinery, etc.\nWork Environment:\nPrimarily based in an office setting with a controlled climate.","datePosted":"2026-08-07T10:59:27.689Z","dateModified":"2026-08-07T10:59:27.689Z","hiringOrganization":{"@type":"Organization","name":"Span Construction Engineering","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Madera","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"327987e3dca57d3d1a4e6025"},"url":"https://jobsearcher.com/jobs/327987e3dca57d3d1a4e6025"}}