Correctional Records Clerk I

Position DescriptionThis position announcement will be used to fill full-time, permanent, safety sensitive Correctional Records Clerk positions in the Detention Facilities with Anne Arundel County Government.This is full performance level technical support work carrying out a variety of tasks pertaining to maintaining inmate records, and calculating and monitoring the release dates of inmates incarcerated at the Detention Center.The work days and hours for these Correctional Records Clerk positions will be:Tuesday - Saturday, 3:00 pm to 11:30 pm or Sunday - Thursday, 3:00 pm to 11:30 pmNATURE AND VARIETY OF WORKEmployees in this class are required to perform a variety of processes and carry out a full range of procedures to keep constant track of the location and time until release for each resident in the custody of the Anne Arundel County Detention Center. Contacts are with representatives of the court including judges, representatives of other public safety jurisdictions or organizations, and staff within the department for the purpose of facilitating the transfer of inmates in and out of the detention center facility and to provide basic technical information on release dates. Service to the public is provided by responding to questions about inmate status.Employees in this class use standard procedures to perform specialized calculations to determine exact incarceration periods. Employees know the priority of different tasks to be performed and independently carry out the work they know needs to be completed, shifting tasks as necessary, utilizing the appropriate method to complete work and referring more difficult issues to higher level staff as appropriate.While guidelines are normally available, they do not cover new or unusual situations encountered in the work and the circumstances differ for each inmate. Employees must use resourcefulness to deviate from conventional methods to resolve issues and still ensure that no mandated rules are broken. Employees also recommend changes to improve the system of operation.The complexity of the work is derived from the fact that release dates and conditions of release differ for each inmate and employees must continually evaluate each one. Certain activities/behavior can take time off or add to sentences as can court decisions and time in other institutions. Such actions are constant and employees must continually adjust calculations to ensure inmates are not kept longer than they should or released prematurely. Criteria for carrying out work is established but employees must determine the appropriate criteria to use in the case of each inmate to ensure that the movement of inmates occurs as it should and all inmates are accounted for.The decisions made by employees in this class impact the safe and secure administration of the Detention Center by accurately computing sentences and tracking the movement of all inmates at all times. Work is performed in a correctional facility requiring special security procedures. The work is primarily sedentary with occasional ongoing periods of operating a computer keyboard or video display terminal.Examples Of Duties And Knowledge, Skills And Abilities(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.)Interprets all court commitments ensuring that they provide for the lawful confinement of any individual held or a prospective transfer at the Detention Center.Authorizes the release of any individual as directed by the court system. This includes, but is not limited to the necessary warrant checks in the Anne Arundel County Warrant System, the Maryland Information Law Enforcement System (MILES), and verifying with the point of origin.Responds to numerous requests for information about the legal status of individuals emanating from the public, law enforcement agencies, the court system, and other correctional agencies.Authorizes the release of any individual as directed by the court system. This includes, but is not limited to the necessary warrant checks in the Anne Arundel County Warrant System, the Maryland Telecommunications Enforcement Resources System (METERS), and verifying with the point of origin.Facilitates the transfer of inmates to outside agencies, including but not limited to, the court system, medical appointments, law enforcement agencies, and other correctional agencies.Completes all data entry into the Inmate Jail Management System, Offender Watch and other systems pertaining to information received from the court system and/or internal documents.Performs all mathematical computations of sentences to the Department of Correction and Rehabilitation through the addition and/or deduction of any earned time credits.Performs related duties as required.Minimum QualificationsEDUCATION: Graduation from high schoolEXPERIENCE: Four (4) or more years of experience in progressively responsible office support work, including one (1) or more years of experience in a specialized work environment requiring attention to detail and accuracy and proficiency in office software systems.NOTE - The selection process includes a comprehensive background investigation and medical evaluation.This position is Safety Sensitive and employees in this position are subject to Controlled Dangerous Substance and Alcohol testing.NOTE - Longevity pay is available based upon years of service.Supplemental QualificationsPreference will be given to applicants who possess the following: High school or college course work in criminal justice Work experience as a records clerk, legal secretary, court clerk or court reporter Experience with databases such as: Anne Arundel County Warrant System, the Maryland Information Law Enforcement System (MILES), Maryland Telecommunications Enforcement Resources System (METERS), Inmate Jail Management System and/or Offender Watch Work experience within a Correctional Facility Work experience in a government office or agency Intermediate level or higher experience with data entry, Microsoft Word, Excel and Google docs and sheetsMedical/Health Insurance PlansBlueChoice Advantage EPOBlueChoice Advantage PPODental InsuranceCIGNA Dental PPO (Buy-Up)CIGNA Dental PPO (CORE)CIGNA Dental HMO (DHMO)Vision InsuranceEyeMedEmployee Life InsuranceTerm insurance of $20,000 for employees at no cost.Ability to purchase Supplemental & Dependent Life InsuranceDisability Income InsurancePension PlanNormal retirement after 30 years of service or Age 60 and 10 years of service or election to enroll in the Employees Retirement Savings Plan.Deferred Compensation Section 457 PlanDirect DepositCredit UnionHolidaysTwelve days provided per calendar year, thirteen in general election yearAnnual LeaveLess than 5 years - 13 days5 years to less than 10 years - 15 days10 years to less than 20 years - 20 days20 years or more - 26 days*Some positions will receive additional paid annual leave in lieu of holidays and personal leave.Disability LeaveAccrual at a rate of 15 days a yearPersonal Leave Day, five per calendar yearLeave SharingEmployee Assistance ProgramFree, confidential counseling for employee and family members 4X per year per problem per family member; also counseling on legal and financial issues; assistance in locating childcare and elder careFlexible Spending AccountsDependent Care ReimbursementHealth Care ReimbursementVoluntary BenefitsProvides you an opportunity to enroll in any or all of the benefits listed below with the convenience of payroll deductionUniversal Life Insurance with Long Term Care RiderUnited Legal Benefits01The supplemental questions are a very important first step in our screening process. Therefore, you are required to accurately and completely respond to each question by providing the information asked in each question. Your responses will be used to initially determine your qualifications and eligibility for this position. DO NOT INDICATE "SEE RESUME" IN RESPONSE TO THE SUPPLEMENTAL QUESTIONS. This response and a lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. THIS MEANS YOU WILL BE INELIGIBLE FOR FURTHER CONSIDERATION IN THIS RECRUITMENT PROCESS. Please check "yes" to show that you have read and understand this statement.YesNo02Note: Accredited University or College is the recognition from an accrediting agency that an institution maintains a certain level of educational standards. The U.S. Department of Education maintains a database of accrediting agencies it recognizes for schools within the United States. For high school, University or College outside the United States, the applicant must provide documentation of accreditation and educational equivalency, which can be accomplished through a credential evaluation service. Applicants with a foreign degree must provide this documentation by the close of the background investigation.This requirement applies to me. I understand this requirement and will provide the appropriate documentation to verify my foreign education by the close of the background investigation.This requirement does not apply to me.03Do you possess four (4) or more years of experience in progressively responsible office support work?YesNo04If you answered "yes" to the question above, please list your work experience to include position title, length of time in position and MAJOR duties. This experience must also be reflected in the work history section of your application.05Do you possess at least one (1) year of experience in a specialized work environment requiring attention to detail and accuracy?YesNo06If you answered "yes" to the question above, please list your work experience to include position title, length of time in position and duties that require careful attention to detail and accuracy. This information must also appear in the work history section of your application.07Do you possess high school or college course work in criminal justice?YesNo08If you answered "yes" to the question above, please list your relevant course work.09Do you possess work experience as a records clerk, legal secretary, court clerk or court reporter?YesNo10If you answered, "yes" to the question above, please indicate what type of work experience you have and explain how you possess this experience to include position title, length of time in position and MAJOR duties. This experience must also appear in the work history section of your application.11Please place a check next to your level of experience with data entry.BeginnerIntermediateAdvancedNo Experience12Please place a check next to your level of experience with Microsoft Word.BeginnerIntermediateAdvancedNo Experience13Please place a check next to your level of experience with Microsoft Excel.BeginnerIntermediateAdvancedNo Experience14The work days and hours for the Correctional Records Clerk positions are: Tuesday - Saturday, 3 pm - 11:30 pm or Sunday - Thursday, 3 pm - 11:30 pm Are you able to work either of these schedules?YesNo15Please place a check next to the work environments you have experience with.Working in a Correctional FacilityWorking in a government office or agencyNone of this experience16If you indicated that you have experience in any of the environments listed above, please explain how you possess this experience to include position title, length of time in position and MAJOR duties. This experience must also appear in the work history section of your application.17Please place a check next to all that you have experience with.Anne Arundel County Warrant SystemMaryland Information Law Enforcement System (MILES)Maryland Telecommunications Enforcement Resources System (METERS)Inmate Jail Management SystemOffender WatchNone18If you indicated that you have experience with any of the databases listed above, please explain how you possess this experience to include position title, length of time in position and MAJOR duties associated with the database. This experience must also appear in the work history section of your application.19Please indicate below your level of experience with Google docs:BeginnerIntermediateAdvancedNo Experience20Please indicate below your level of experience with Google sheets.BeginnerIntermediateAdvancedNo Experience21Please read the below information carefully. By clicking "Yes" to this supplemental question, you agree to the language below and you will be eligible to continue in this hiring process. If you click "No," you are not eligible to move forward in this recruitment process. I hereby authorize a review of and full disclosure of all records, or any part thereof, concerning myself, by a duly authorized agent of Anne Arundel County Department of Detention Facilities whether said records are public, private, or of a confidential nature, and regardless of whether the information released may be derogatory in nature. The intent of this authorization is to give my consent for full and complete disclosure of employment and pre-employment records, including background investigation reports, polygraph examination reports and results, performance evaluations, efficiency ratings, attendance records, salary records, disciplinary actions, mediation records, Intelligence and Investigative Division or Internal Affairs Division investigation reports, complaints or grievances filed by or against me, records of complaint, arrest, trial and/or convictions for alleged or actual violations of law, including criminal and traffic records, and civil citations, records of educational institutions, federal, state or local income tax returns, W2's, financial and credit institutions, records of commercial or retail credit agencies (including credit reports and ratings), public utility companies, real and personal property records, and other financial statements and records wherever filed, records of complaints of a civil nature made by or against me, where so ever located, to include records and recollections of attorneys at law or of other counsel whether representing me or have represented me, or another person(s) in any case in which I presently have, or have had an interest. I acknowledge and agree that the intent of this authorization is to provide full and free access to the background and history of my personal life, for the specific purpose of pursuing a background investigation which may provide pertinent data for the Anne Arundel County Department of Detention Facilities to consider in determining my suitability for employment by the department. It is my specific intent to provide access to personal information, copies of that information, however personal, or confidential it may appear to be, and the sources and content of information specifically identified herein. I understand that any information obtained through a personal history background investigation which is developed directly or indirectly, in whole or in part, upon this release authorization will be considered in determining my suitability for employment by the Department of Detention Facilities. I further acknowledge that any information obtained through this background investigation may be released upon request to another law enforcement agency in connection with my application for employment with that agency, within one year from the date of my signature below. I understand that an applicant cannot be denied employment based on information submitted by the State or FBI. The official making the determination of suitability for licensing or employment must provide the applicant the opportunity to complete or challenge the accuracy of the information. The officials must also advise the applicant on the procedures for challenging, correcting, or updating the FBI record allowed by Title 28, C.F.R.16.34. Records challenged at the State level can be corrected, completed, or updated by challenging their State record allowed by12.15.02.10. Officials should afford the applicant reasonable time to correct, complete, or update a record if they choose, before making a final fitness determination. I have read and understand my rights under Title V, United States Code, Section 552(a), the Privacy Act of 1974, and waive those rights with the understanding that information furnished will be used by the Anne Arundel County Department of Detention Facilities in conjunction with employment procedures. I agree to indemnify and hold harmless the person to whom this request is presented and their agents and employees, from and against all claims, damages, losses and expenses, including reasonable attorney's fees arising out of or by reason of complying with this request. I further understand and agree that whether or not I am selected for the position, the source of confidential information gathered through the background investigation will not be revealed to me. A copy of this Authorization Release will be valid as an original hereof, even though the said copy does not contain an original writing of my signature.YesNo22Anne Arundel County Department of Detention Facilities asks all applicants and employees, contractors, and volunteers who may have contact with inmates directly about previous misconduct described below in written applications or interviews for hiring or promotions; and, in any interviews or written self-evaluations conducted as part of current employee reviews. The Anne Arundel County Department of Detention Facilities shall also impose upon employees a continuing affirmative duty to disclose any such misconduct. Do you understand and agree with this requirement?YesNo23The term ''institution'' means any facility or institution-- (A.) which is owned, operated, or managed by, or provides services on behalf of any State or political subdivision of a State; and (B.) which is-- (i.) for persons who are mentally ill, disabled, or retarded, or chronically ill or handicapped; (ii.) a jail, prison, or other correctional facility; (iii.) a pretrial detention facility; (iv.) for juveniles-- (I.) held awaiting trial; (II.) residing in such facility or institution for purposes of receiving care or treatment; or (III.) residing for any State purpose in such facility or institution (other than a residential facility providing only elementary or secondary education that is not an institution in which reside juveniles who are adjudicated delinquent, in need of supervision, neglected, placed in State custody, mentally ill or disabled, mentally retarded, or chronically ill or handicapped); or (IV.) providing skilled nursing, intermediate or long-term care, or custodial or residential care. Do you understand this definition?YesNo24Have you engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility or other institution (as defined in 42 U.S.C. 1997)?YesNo25Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?YesNo26Have you been civilly or administratively adjudicated to have engaged in the activity described in the previous question?YesNo27Did a current County employee refer you? If yes, indicate their name, Department, and badge/id number. If you weren't referred by an employee, indicate N/A.28Did you graduate from high school or do you possess a GED?YesNo Required Question