Office Administrator

Comp: Competitive salary based on experience Our client, a dynamic real estate investment firm and family office, is seeking a highly organized and proactive Office Administrator to ensure smooth day-to-day operations while supporting key finance functions. This is a dual role, evenly split between office/real estate administration and accounting support. Youll partner closely with the SVP of Finance, contributing to accounts payable, accounts receivable, bank reconciliations, and other financial processes across a multi-entity portfolio. The firm specializes in value-add multifamily and retail investments. This role is ideal for someone who enjoys variety, thrives in a structured environment, and takes pride in keeping both operations and financial records running seamlessly. Key Responsibilities Office & Real Estate Administration (?50%) Oversee daily office operations, including supplies, vendors, and facilities management Manage lease abstraction and administration for commercial properties (Yardi experience preferred) Track and maintain certificates of insurance (COIs) for tenants and vendors, including renewals Coordinate vendor contracts (copier, IT, postage, and other office services) Prepare and manage property management agreements and related documentation Organize document execution, filing systems, and digital recordkeeping Assist with website updates and general office administration Provide administrative support to the SVP of Operations Finance & Accounting Support (?50%) Process accounts payable: review, code, and enter invoices; manage approval workflows; maintain vendor records (Yardi) Support accounts receivable: invoicing, payment application, collections, and aging tracking Perform monthly bank and credit card reconciliations across multiple entities Assist the Head of Finance with data entry and month-end close activities Qualifications Strong organizational skills with exceptional attention to detail Excellent written and verbal communication skills Hands-on experience with accounts payable, accounts receivable, and reconciliations Solid understanding of basic accounting principles Proficiency in Microsoft Office (especially Excel), Adobe Acrobat, and DocuSign Experience in real estate and/or property management preferred Familiarity with Yardi is a plus Ability to manage multiple priorities in a fast-paced environment High level of discretion, reliability, and professionalism Collaborative, team-oriented mindset Why Join This Firm? High-visibility role with meaningful impact across operations and finance Diverse responsibilities offering strong skill development Collaborative, team-oriented culture with long-term stability Leadership that values work-life balance and a family-first approach