Assistant Director for Grants and Financial Reporting

About UsLocated in Morrow, Georgia, Clayton State University is roughly 15 miles southeast of downtown Atlanta. The university offers employees an adaptable, collaborative environment that fosters professional and personal development. The university is committed to having a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Clayton State offers multiple certificates, Associate's, Bachelor's, and Master's Degree programs, which currently enroll over 5,500 students in challenging campus and online courses. Clayton State's main campus is situated on 214 beautiful acres in a lakeside setting just minutes from downtown Atlanta, making access to the vibrant metropolitan area swift. The Atlanta-Journal Constitution has named the university a Top Workplace in Atlanta for six consecutive years. The Chronicle of Higher Education also named Clayton State one of 79 higher education institutions across the nation in its list of 2017 Great Colleges to Work For. Job SummaryManage the University¿s Restricted Funds accountsParticipate in pre- and post-award meetings. Prepare invoices/billings and collects funds for the support of restricted fund expenditures. Deposit funds received from funding agency Coordinate with key personnel at all levels of the institution to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines. Assist in the computation, preparation, and submission of indirect cost rate. Prepare and/or assist in the preparation of all applicable fiscal reports for sponsored programs e.g., Schedule of Federal Awards Expenditures (SEFA). Compile year-end reports, work papers, and analysis necessary for grant audits. Monitor charges to sponsored programs for reasonableness and compliance with applicable policies and procedures. Reconcile grant receivables and indirect cost revenue Prepare and submit new budgets and budget amendments to the Budget Office for grants Review and approve financial data in grant proposals and contracts; meet with new principal investigators (PIs) for orientation; submit requests for set up of grant accounts and cost share accounts in PeopleSoft. Maintain grant fiscal records. Works with the Office of Sponsored Research to prepare time and effort reporting ResponsibilitiesManage the University¿s Restricted Funds Accounts Participate in pre- and post-award meetings. Prepare invoices/billings and collects funds for the support of restricted fund expenditures. Deposit funds received from funding agency Coordinate with key personnel at all levels of the institution to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines. Assist in the computation, preparation, and submission of indirect cost rate. Prepare and/or assist in the preparation of all applicable fiscal reports for sponsored programs e.g., Schedule of Federal Awards Expenditures (SEFA). Compile year-end reports, work papers, and analysis necessary for grant audits. Monitor charges to sponsored programs for reasonableness and compliance with applicable policies and procedures. Reconcile grant receivables and indirect cost revenue Prepare and submit new budgets and budget amendments to the Budget Office for grants Review and approve financial data in grant proposals and contracts; meet with new principal investigators (PIs) for orientation; submit requests for set up of grant accounts and cost share accounts in PeopleSoft. Maintain grant fiscal records. Works with the Office of Sponsored Research to prepare time and effort reporting Manage Foundation Accounting on behalf of the UniversityWork with the campus¿ Foundations to set up project ID for foundation funds utilized by the university for expenses. Approve transactions to be billed to the foundations. Prepare and submit monthly invoices to the Foundations. Work with the foundations to improve processes as needed. Maintain University¿s Tax Compliance Monitor unrelated business income (UBI) activity throughout the fiscal year Estimate and submit payment request for estimated UBI tax (UBIT) on a quarterly basis Prepare UBIT tax return yearly Prepare estimated nonresident alien tax payments per semester and submit request for payment Create and maintain nonresident alien profiles in Glacier tax software Prepare forms 1042-S and distribute to internationals on a yearly basis Prepare form 1042 tax return and file with the IRS Assist students with access to Sprintax to prepare annual form 1040NR/1040NR-EZ Perform other tax related activities as assigned Perform General Accounting Functions Complete monthly reconciliations of assigned general ledger accounts in a timely manner Review and approve reconciliations prepared by other staff Manage, prepare, and complete month-end close-out and checklist tasks Prepare and submit monthly and year end journal entries Performs analysis of various accounts assigned Review trial balance to ensure accounts balances are appropriate. Prepare quarterly and special financial reports as assigned by the Assistant Vice President and/or Director of Accounting. Assist the Assistant Vice President and Director of Accounting in preparing annual financial and special reports. Other Related Job Duties Assist accounting team with gathering support for audit engagement and internal/external requests Write new and update existing desktop procedures Communicate staffing and process changes to university community Participate in the ongoing review of process issues and work to identify and implement solutions Identify and implement process improvements Assist in ad hoc projects as assigned Perform other job-related duties as assigned Assist in campus training sessions Serve as backup for team members Note: the above job description is not intended to be an all-inclusive list of duties and standards of this position. Incumbents will follow any other instructions and perform any other related duties as assigned by supervisor. Required QualificationsBachelor's degree in accounting (preferred), Finance, Business Administration, or another related field. Minimum of three years of experience with PeopleSoft Financials or other similar financial reporting software. Knowledge, Skills, & Abilities Knowledge of standard accounts payable policies, procedures, and regulations. Knowledge of mathematics. Intermediate proficiency in Microsoft suite with a strong emphasis on Excel and Word Ability to process computer data and to format and generate reports. Ability to utilize an automated accounting system. Ability to understand and interpret vendor invoices, statements, and other requests for payment. Ability to analyze and solve problems. Strong communication and interpersonal skills. Strong written and oral communication skills Accurate with a strong attention to detail Basic data entry and/or word processing skills. Knowledge of purchase orders and related accounts payable documentation. Ability to effectively communicate accounting information, policies, and /or procedures in a manner easily understood by customers. Ability to maintain confidentiality of records and information. Ability to use independent judgment and to manage and impart confidential information. Ability to calculate numbers, correct entries, and post to records. Provide quality customer service. Ability to stand or sit continuously to perform essential job functions. Ability to work independently under very limited supervision. Ability to work as a team member and foster a cooperative work environment. Ability to work in a fast-paced environment. USG Core ValuesThe University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 . Institutional ValuesClayton State University will have a positive impact on the State of Georgia and beyond by serving students and the community through broadening access to high-quality education and advancing workforce development. Our statement of core values is adaptability, collaboration, excellence, integrity, and people-centered. Each Clayton State University community member is responsible for demonstrating and upholding these standards. More details on Clayton State's Statement of Core Values and Code of Conduct can be found online at https://www.clayton.edu/strategic-plan/mission-vision-values and https://www.clayton.edu/human-resources/current-employees/resources-policies Conditions of EmploymentOffers of employment are contingent upon completion of a background investigation, including a criminal background check demonstrating eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug and alcohol screening. Candidate must disclose potential, actual, or apparent conflicts of interest in compliance. Offers are made expressly subject to the applicable federal and state laws, statutes, rules, and regulations of this institution and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment OpportunityClayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact the Clayton State University Office of Human Resources at (678) 466-4230. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at (678) 466-5445. Other InformationPhysical Demands:May spend long hours sitting and using office equipment and computers. May occasionally lift and move objects weighing up to 25 pounds. May be required to work beyond 40 hours per week during peak times. Clery DisclosureThis position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery-specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.