Office Manager

Want to be part of one of the country's fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we're growing every day!We think BIG about solving the world's toughest challenges in failing water, sewer and industrial infrastructure.At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!The Office Manager is responsible for supporting daily office operations, accounting functions, project administration, and administrative support activities. This role works closely with Operations, Accounting, Project Management, and HR to ensure efficient office coordination and accurate administrative processes across the business.The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment. This position supports accounts payable, project documentation, office administration, employee support functions, and general operational support.Key ResponsibilitiesProvide daily administrative support for office and operational teamsManage front office activities including phones, visitors, mail, filing, and office organizationAssist with accounts payable including invoice entry, coding, matching receipts, vendor communication, and tracking approvalsSupport project administration including project setup, project files, subcontractor documentation, compliance tracking, and document managementAssist with purchase orders, vendor setup, subcontractor paperwork, and project-related administrative tasksMaintain organized electronic and physical filing systems for accounting, HR, and project documentationAssist with payroll and timecard collection processes as neededSupport onboarding paperwork, employee files, new hire coordination, and general HR administrative supportCoordinate office supplies, equipment, and general office needsSupport data entry, reporting, document preparation, and operational tracking activitiesAssist Project Managers, Operations, Accounting, and leadership teams with administrative requests and project supportMaintain confidentiality regarding employee, payroll, financial, and company informationSupport additional office, accounting, and administrative functions as assignedQualificationsPrevious administrative, accounting, AP, project administration, or office support experience preferredConstruction industry experience preferredExperience with accounts payable, invoice processing, certified payroll support, or project administration preferredStrong organizational and multitasking skillsStrong communication and customer service skillsProficient in Microsoft Office Suite including Word, Excel, Outlook, and TeamsExperience with Spectrum or other accounting/construction management software preferredAbility to work independently and in a team environmentHigh attention to detail and accuracyAbility to manage multiple priorities in a fast-paced environmentVortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.J-18808-Ljbffr